Job Description

Schulte Boutique and Lifestyle, a fast-growing company with an exciting portfolio of hotels is seeking an energetic and team-oriented Conference Event Coordinator .

If you are a motivated individual who has a passion for the hospitality industry and who is inspired by modern luxury in the center of it all, this is the hotel for you!

Position Responsibilities :

• First point of contact for all guests arriving on property and aids get clients settled onsite.
• Ensures turnovers files are distributed, and introductions are sent to guest within established goals
• Assists with completing daily / weekly / monthly reports
• Receives and responds to requests for information and inquiries by responding directly to the customer or routing calls to the appropriate team member
• Composes and distributes routing correspondence, reports, or contracts (to include BEOs, Sales Contracts, Resumes Turnover Files, Event Reports) based upon organizational practice, policies, and at the direction of the supervisors
• Ensures documents are completed accurately and maintains sales records and filing system
• Reserves conference space and creates event orders for all in-house meetings
• Administers group and meeting / banquet events including greeting all groups, creating and placing welcome amenities in rooms, finalizing items with the group at check in / out
• Details banquet event orders, resumes and distributes to staff
• Conducts inspections of guest and meeting rooms, facilities to ensure they meet expectations
• Conduct event space and buffet checks to ensure set up matches banquet event order.
• Works closely with front desk to ensure accuracy of reservations, groups, events
• Works client-related special events as well as pre-planning and set up
• Perform various other duties as assigned to meet business objectives
• Maintain BEO control binder
• Maintain Resume control binder
• Learn diagraming using Social Tables and assist creating / editing diagrams when requested
• Attend hotel meetings when requested
• Assist in maintaining cleanliness and orderliness of copier room
• Learn the full capabilities of the copier and assist others when requested
• Assist in maintaining / order supplies

Education and Experience :

• Minimum of High School education, post-high school education preferred
• Minimum of one (1) year in hotel or conference Catering / Sales Assistant role

Knowledge, Skills, & Abilities :

• Ability to communicate effectively verbally and in writing
• Excellent listening and problem-solving skills
• Ability to exceed expectations of guests and team members
• Strong computer skills
• Must have flexible work hours that may include evenings, weekends, and holidays
• Written Communications
• Approachability
• Time Management

Overview

CHENEGA MISSION OPERATIONS LLC

Atlanta GA

The Event Service Coordinator will provide daily set up of tables, chairs and other equipment per room diagrams; Cleaning of chairs, walls, baseboards and tables in the meeting rooms, in accordance with CDC safety and sanitation policies.

Provide exemplary customer service to the CDC employees and guests. Ensure each employee / guest leaves with a positive impression of the facility.

Responsibilities

• Print daily sheets from CRSS for current and next day.
• Prepare daily signage for meeting rooms
• Prepare and Refresh water stations for all meetings throughout the day.
• Review any special instructions from Conference Planning Managers, and complete as required.
• Set meeting rooms and lobby area as indicated in CRSS (or specific diagrams)
• Greet clients, and offer any assistance needed.
• Maintain clean, organized storage and work areas. Including but not limited to designated storage areas, office / cubicle space, service hallways and carts.
• Refresh all day meetings between breaks and lunch.
• Reset rooms between meetings as indicated on daily sheets.
• Assist Managers with various projects (assembling stage, etc.)
• Maintain all equipment needed to perform job duties.
• Maintain all meeting room furniture.
• Empty trash from meeting rooms and determine what is recyclable.
• Refresh all meeting rooms and restock all caddies and room supplies at the end of the day.
• Report maintenance problems or other problem areas to Supervisor as they occur.
• Follow Chenega and CDC policies and procedures on safety and sanitation.
• Follow all CDC emergency procedures.
• Complete all training required by Management.
• Perform any or all other duties as assigned by management
• Other duties as assigned

Qualifications

• High school diploma or GED equivalent
• Mininum two (2) years of Event Service Coordinator experience preferred.

Knowledge, Skills and Abilities :

• Ability to operate and maintain building at a superior level, creating an environment and atmosphere of excellence and graciousness.
• Experience with Event coordination.
• Possess excellent verbal communication skills.
• Possess excellent interpersonal and customer service skills.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and / or fingers.

The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.

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Not ready to apply? for general consideration.

Summary CHENEGA MISSION OPERATIONS LLC Atlanta GA The Event Service Coordinator will provide daily set up of tables, chairs and other equipment per room diagrams;

Cleaning of chairs, walls, baseboards and tables in the meeting rooms, in accordance with CDC safety and sanitation policies.

Provide exemplary customer service to the CDC employees and guests. Ensure each employee / guest leaves with a positive impression of the facility.

Responsibilities Print daily sheets from CRSS for current and next day. Prepare daily signage for meeting rooms Prepare and Refresh water stations for all meetings throughout the day.

Review any special instructions from Conference Planning Managers, and complete as required. Set meeting rooms and lobby area as indicated in CRSS (or specific diagrams) Greet clients, and offer any assistance needed.

Maintain clean, organized storage and work areas. Including but not limited to designated storage areas, office / cubicle space, service hallways and carts.

Refresh all day meetings between breaks and lunch. Reset rooms between meetings as indicated on daily sheets. Assist Managers with various projects (assembling stage, etc.

Maintain all equipment needed to perform job duties. Maintain all meeting room furniture. Empty trash from meeting rooms and determine what is recyclable.

Refresh all meeting rooms and restock all caddies and room supplies at the end of the day. Report maintenance problems or other problem areas to Supervisor as they occur.

Follow Chenega and CDC policies and procedures on safety and sanitation. Follow all CDC emergency procedures. Complete all training required by Management.

Perform any or all other duties as assigned by management Other duties as assigned Qualifications High school diploma or GED equivalent Minimum two (2) years of Event Service Coordinator experience preferred.

Knowledge, Skills and Abilities : Ability to operate and maintain building at a superior level, creating an environment and atmosphere of excellence and graciousness.

Experience with Event coordination. Possess excellent verbal communication skills. Possess excellent interpersonal and customer service skills.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear.

The employee may use repeated motions that include the arms, wrists, hands and / or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.

Print daily sheets from CRSS for current and next day. Prepare daily signage for meeting rooms Prepare and Refresh water stations for all meetings throughout the day.

Review any special instructions from Conference Planning Managers, and complete as required. Set meeting rooms and lobby area as indicated in CRSS (or specific diagrams) Greet clients, and offer any assistance needed.

Maintain clean, organized storage and work areas. Including but not limited to designated storage areas, office / cubicle space, service hallways and carts.

Refresh all day meetings between breaks and lunch. Reset rooms between meetings as indicated on daily sheets. Assist Managers with various projects (assembling stage, etc.

Maintain all equipment needed to perform job duties. Maintain all meeting room furniture. Empty trash from meeting rooms and determine what is recyclable.

Refresh all meeting rooms and restock all caddies and room supplies at the end of the day. Report maintenance problems or other problem areas to Supervisor as they occur.

Follow Chenega and CDC policies and procedures on safety and sanitation. Follow all CDC emergency procedures. Complete all training required by Management.

Perform any or all other duties as assigned by management Other duties as assignedHigh school diploma or GED equivalent Minimum two (2) years of Event Service Coordinator experience preferred.

Knowledge, Skills and Abilities : Ability to operate and maintain building at a superior level, creating an environment and atmosphere of excellence and graciousness.

Experience with Event coordination. Possess excellent verbal communication skills. Possess excellent interpersonal and customer service skills.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear.

The employee may use repeated motions that include the arms, wrists, hands and / or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.

JOB SUMMARY :

Provide quality customer service to customers, patrons and employees. Establish working relationships with customers, vendors and employees in fulfilling assigned post orders.

Take an active role in assisting customer with other duties that may not be included in this job description and are approved by the Security Manager.

Event Staff must possess and maintain a professional image at all times. RESPONSIBILITIES / DUTIES : Essential functions may vary depending on department size, organizational structure and / or geographic location.

Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Other duties, not listed below, may also be assigned. ·The delivery of quality service and positive interaction with our customers is critical to the completion of all the tasks within this job description.

The ability to greet all visitors, vendors, and employees; while continuously maintaining the standards of excellence in presentation and professionalism.

Customer Service is Every Employee’s Job!·Maintain a working knowledge of all emergency policies, procedures and regulations;

respond immediately to emergency alarms or calls for help, determine course of action, notify appropriate authorities and assist as needed.

• Post orders may include Ticket Taking, Ushering, Guest Services, Elevator Operator, Special Services or other.·Be diligent and vigilant in safety awareness.
• Know and understand post orders, revisions, and daily event needs. Know your chain of command.·These functions are not limited to these listed and may be expanded upon at any time at the request of the customer.

MINIMUM QUALIFICATIONS : The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.

Please note that the minimum qualifications may vary based upon the department size and / or geographic location.

• High School Diploma / or equivalent (GED) and be 18 years of age or older.
• Must be willing to submit to a background check.l

Skills / Abilities : ·Strong customer service orientation, exemplifying our Mission Statement that Customer Service is Every Employee’s Job.

• Ability to facilitate progressive change, getting along with other employees, following directions and continually improving.
• Clear and effective oral and written communications skills. PHYSICAL DEMANDS : In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Must be able to see, hear, speak and write clearly in order to communicate with employees and / or other customers. Pushing / pulling / carrying lifting may include up to 25 lbs (event evacuation), stair climbing.

Ability to sit, twist, turn, bend as required to perform duties within the facility. Must be capable of standing for long periods of time.

This description portrays in general terms the type and level(s) of work performed and is not intended to be all-inclusive, nor the specific duties of any one incumbent.

Andy Frain Services reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in the position description, in the Company’s sole and absolute discretion.

Duties other than those expressly specified may be assigned from time to time.

Hello, Event Coordinators / Project Managers!

My name is Amber Spears, the owner and founder of Four Rooms and East 5th Avenue.

About the company :

The Four Rooms is a community of entrepreneurs who come together to build life-changing connections at exclusive, highly curated events that generate massive, trackable ROI and exponential business (and personal) growth.

It’s the only mastermind where every event is 100% tailored to the needs of each individual member and one of the few masterminds that consists of entrepreneurs who are effectively shifting the landscape of their industries.

About the role :

We are seeking a highly motivated individual to join our team as an Event Coordinator / Project Manager. In this role, you will be responsible for managing and coordinating events for FourRoomsMastermind.

The role requires someone who is organized, detail-oriented, and can make quick decisions while problem-solving creatively.

This is a part-time position (20-24 hours per week) with the potential for additional hours during in-person events. The Event Coordinator / Project Manager will need to have the ability to travel to our events held in locations such as New York, San Diego, Tampa, and Austin.

We are particularly interested in candidates based in the Eastern or Central Time zones, with bonus points given to those near the Austin area, although this is not a strict requirement.

Responsibilities :

• Request for Proposals & Bid work for our four remaining events & next year's schedule
• Working with hotel sourcing agents & venue sourcing companies to locate hotel and event space & negotiate with them
• Vendor Selection & Negotiation
• Managing Event Budgets
• Managing Event Timelines (Agenda, Run of Show, load in / out, speaker check in, etc.)
• Point of Contact for Team, Vendors, and Venue for all things event related
• Planning of set up, decor, food and beverage selections, audio visual needs, entertainment, activities, and other experiences as directed by leadership
• Work with speakers and sponsors to ensure their event needs are met
• Project Manage designers and printers for event materials (digital & physical)
• Can draft event specific SOPs related to any processes they create for themselves or team
• Helps Membership team provide support to positive member experiences at events
• Assists Membership team with projects as needed / bandwidth allows
• Maintain clean event records for easy reporting of event details like attendees expected and actual attendance

Requirements

• Prior event experience or familiarization with this industry
• Tech savvy & Able to Learn New Systems
• Very Detail Oriented
• Customer Focused
• Organized
• Ability to Think Through and Make Decisions Quickly
• Ability to Problem Solve (Creatively)
• Isn't hurt by plans changing or ideas not being used

Benefits

• Work with a fully remote team
• Completely remote and flexible schedule
• Location independence
• Working with exciting businesses and projects

If this sounds interesting to you please proceed with your application.