Report to Sr. Director of Events on domestic and international hotel and hospitality related projects, meeting planning and other events related responsibilities for Major League Baseball.

2023 Events

• World Baseball Classic Tournament 2023
• All-Star Game 2023 + future years
• Mexico City Game
• London Game
• MiLB Event Support
• Fall Business Meetings 2023
• Postseason
• GM Meetings
• Owners Meetings
• Other internal business meeting support / on site (Spring Lenders, Club Counsel, RBI WS, etc)

Essential Functions

• Create RFP’s, track proposals and draft agreements; 35+ per year
• Assist in building and managing event registration websites
• Maintain hotel room blocks, assignments, submit rooming lists, change reports and review no-show reports
• Assist with planning details including, but not limited to, set-up and logistics of all offices and / or function space, food & beverage, audio visual, signage, hospitality events and vendor coordination at All-Star, World Series and other business or baseball meetings throughout the year
• Post-event final pick-up reporting and invoice reconciliation
• Assist Manager with budget tracking
• Complete and submit hotel direct bill applications and / or credit card authorization forms
• Coordinate All-Star Planning trips’ room blocks and official hotel partner survey
• Work on ASG special projects which include Wardrobe, Gift Bags, Red Carpet Show Beauty Suite / Gifting, Golf Outing, VIP Welcome Amenity allocation & delivery coordination and custom keycards
• Support Team Check Ins
• Postseason hotel procurement process for MLB Staff, VIPs, Youth and Bankers
• Work cross-functionally with various internal departments on event related specifics
• Create and implement mobile event apps
• Prepare purchase orders, maintain all purchasing records, track orders and ship to event sites
• Ability to travel domestic & international up to 50% and work flexible hours
• Ability to lift and move heavy boxes

Qualifications and Skills

• Experience with hotel contracts and negotiating, meeting planning and product ordering / tracking
• Experience with Meeting Evolution, Cvent or other event registration sites
• Creative eye for wardrobe, gifting and event registration site design
• Strong Microsoft excel and PowerPoint skills
• Strong collaborative team player
• Excellent organizational and record keeping skills
• Strong presentation skills
• Ability to work in high stress and fast paced environments
• Fluency or strong understanding of Spanish and other languages is a plus
• Bachelor's degree or equivalent experience. Advanced degree or certification(s) is a plus.
• An understanding and appreciation of the history and culture of baseball is required; strongly preferred
• Experience working in a professional sports and / or special events environment would be an asset

Per the NYC pay transparency law, the hiring range for this position is an hourly rate of $25.00 to $28.00 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision.

California Residents : Have you reviewed our CCPA policy?

Overview

Pay Range : $23 - $25 per hour + Guaranteed Commissions

Based on a 45 hour work week (typically minimum of 5 hours of overtime each week)

Imagine your ideal job. Now add bowling. And arcade games. And parties every day of the week. This isn’t any ordinary office;

it’s the beginning of a bowled new career as an Event Manager with Bowlero Corp.

Our Event Managers know what it means to throw the perfect party. They manage a staff of Event Hosts who work diligently to ensure our event clients and guests are totally satisfied with every aspect of their events.

Reporting to the center’s General Manager, the Event Manager is a great opportunity for someone with exceptional organizational skills and amazing people skills to match.

ESSENTIAL DUTIES : Get a glimpse of all you’ll experience as an Event Manager

BE THE HOST WITH THE MOST

Host special events; manage your team of event hosts; oversee all setup of appropriate areas

BRING THE PARTY TO LIFE

Working with the Sales staff and Operations team, help create a seamless event experience that results in guests who book with us again and again

CONNECT WITH YOUR CLIENT

Make a personal connection with your event contact and ensure that all of their guests’ needs aren’t just met, but exceeded;

consistently promote this guest-focused approach to hosting

ALWAYS BE IMPROVING

Ensure the completion of all event reporting and use guest feedback reports to continuously improve guest satisfaction

MANAGE THE TEAM

Utilize our client database to forecast events and schedule our event staff appropriately; counsel and discipline staff as required according to HR guidelines and policies

REMAIN FLEXIBLE

Be available to work varying shifts, from weekends to holidays, in addition to extended workdays as needed by your center

WHO YOU ARE

You’re an event professional who knows that the secret to every great party is a room full of satisfied guests. Your guest service radar is finely tuned and you impart that mindset to all of the event hosts whom you manage.

You have experience leading a team and knowledge of the hospitality industry and event planning / execution. You’re also a rock-solid communicator whose interpersonal skills are second to none.

And since events aren’t always 9 to 5, you’re flexible to work a variety of shifts, from weekends and holidays to extended workdays.

DESIRED SKILLS : Check out the desired skills below and see if you have what it takes to join our world-class team

• 1 Year+ of Management Experience
• 2+ Years Banquet Captain
• Bachelor’s degree
• Knowledge of F&B and Hospitality Industry
• Broad Knowledge of / Experience in Event Planning and Execution
• Proficiency in MS Office Suite and database software preferred
• Knowledge of POS register systems

THE BOWLERO CORP TEAM

Bowlero. Bowlmor Lanes. AMF. Our family of brands features the best in bowling entertainment and events at 300 striking locations nationwide.

And now, with the PBA (Professional Bowlers Association), we’re bringing bowling to the world. We’re committed to diversity, dedicated to our guests, and devoted to making the work-life experience a joy for one another.

Because when work is this much fun, it doesn’t feel like work at all. Join our team of over 8,000 associates, and discover what it means to live the #BowledLife.

BENEFITS :

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401K program
• Employee Stock program
• Referral program
• 2 weeks Paid Time Off (PTO) each year
• 4 Paid Holidays each year
• Comprehensive Paid Training program
• Career Advancement Opportunities

Our client is a lead provider of transportation in the state of NJ. They are seeking seeking an Event Coordinator to join their growing team in Newark, NJ.

This will be a fully onsite role Monday through Friday 8 : 30AM 5PM.

Salary / Hourly Rate :

$21 $23 / hr

Position Overview :

The Event Coordinator plans and organize a variety of events with internal and external stakeholders. The Event Coordinator coordinates logistics for events including transportation, venue, food and beverage, audio-visual, and registration.

Responsibilities of the Event Coordinator :

• Create and execute agendas, run of shows, and planning timelines
• Contribute creative ideas and solutions for events
• Coordinate with site management to ensure a smooth vendor and attendee experience
• Research and identify appropriate event venues
• Identify and evaluate vendors
• Conduct walkthroughs and equipment inspections
• Analyze event performance
• Stay informed of event industry best practices

Qualifications for the Event Coordinator :

• Flexible and intuitive professional manner
• Critical thinker with problem-solving skills
• Ability to work on a team as well as independently
• Attention to detail
• A calm and professional demeanor
• Proven multi-tasker with experience managing simultaneous projects
• Good time-management and organizational skills
• Great interpersonal and communication skills
• Driver’s License

Education Requirements :

High School diploma or GED is required

Benefits :

• Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)

We are seeking a highly motivated and enthusiastic Event Marketing Coordinator to join our team. As an Event Marketing Coordinator, you will be responsible for supporting the marketing team in the planning and execution of various events, including trade shows, conferences, and product launches.

The ideal candidate is a detail-oriented self-starter who can handle multiple tasks simultaneously.

Responsibilities :

• Assist in the planning and execution of various events, including trade shows, conferences, and product launches.
• Coordinate with team and event partners to ensure smooth execution of events.
• Assist in the development of marketing materials, including brochures, flyers, and presentations.
• Conduct market research to stay current on industry trends and competitors.
• Execute sales and marketing strategies face to face with customers

Requirements :

Bachelor's degree in marketing, business, or related field.

1-2 years of experience in event planning and marketing.

Excellent organizational and project management skills.

Ability to work independently and as part of a team.

Proficiency in Microsoft Office and Adobe Creative Suite.

Willingness to work flexible hours, including evenings and weekends, as required by event schedules.

If you are a creative, organized, and self-motivated individual who is passionate about event marketing, we encourage you to apply for this exciting opportunity.

• Responsibilites;
• Deliver quality and timely execution and coordination of events from project initiation to completion for trade shows and other internal / external marketing-related events including location, promotional materials, signage, agendas, design of booth properties and graphics, product displays, on-site support promotional materials, and staff, client and vendor lodging.
• Work with B&H’s Events Space to development industry panels in store events, including assisting in securing industry and client speakers
• Manage trade show budgets including tracking and reporting constantly through pre-planning, on-site changes and post-event reconciliation within the month of show close, within the quarterly / yearly budget commitments and process invoices for payment in a timely manner.
• Research and secure sponsorships based on event budget requirements and as requested.
• Strategically position the brands for success at client-facing engagements, position will involve evaluating Industry events and assessing if potential of our participation aligns with our growth strategy.
• Work with Sales, Marketing, Product Development and other internal teams as needed to define and execute event objectives.

Follow through with show closeout activities and assess firm's return on investment in participation.

• Establish and track project timelines and deliverables, organizing calls with internal and external stakeholders to provide project deliverable and budget updates and to ensure orders are placed on time.
• Coordinate exhibit space logistics including lead scanners, carpet, electrical, material handling, internet, AV, labor, EAC paperwork and Certificate of Insurance submission.
• Identify opportunities to streamline departmental processes, with attention to project management.
• Run reporting following the event to identify return on investment and obtain feedback to enhance future events.
• For larger events, travel on-site to supervise installation of the exhibit and stay during run of show, managing booth traffic and ensuring attendee badge scans.

Supervise booth dismantle and packing of boxes ensuring items are shipped properly at the close of show.

• Serve as Client-Facing liaison during larger events, deliver messaging of the brands capabilities and share our expertise within the Photo / Video / Pro Audio Industries.
• Manage inventory and ordering of promotional items, product and technical gear for marketing use. Coordinate shipping of branded apparel, swag, collateral, booth properties, product, and other materials for events.
• Serve as on-demand support / answer questions for all shows during set up, throughout the show and breakdown times.

The successful candidate will have the following :

• A bachelor's degree in marketing, communications, or a related field is recommended, but not required.
• 5+ years of experience in trade show coordination within the Photo / Video / Pro Audio industries.
• Outstanding organizational and project management skills with strong attention to detail.
• Ability to multi-task, balance priorities and make decisions quickly.
• Experience working with tight deadlines that are not negotiable.
• Capable of working independently, with little supervision, in a fast-paced environment.
• Deadline oriented and creative problem solver.
• Effective communicator and presenter. Strong "people" skills and ability to work with different personality types.
• Flexibility with hours (weekends, evenings). Occasional travel to coordinate shows is required.
• Team player who feels accountable for other people's success.
• Proficiency with Microsoft Office, email, internet and understanding of Adobe Creative Suite, graphics development and production.

EEO / AA / M / F / D / V

Other details

• Job Family Outbound Marketing
• Pay Type Salary