Administrative Assistant – Corporate Aviation
We are looking to add a new member for our highly engaged team that will provide strong organizational and administrative support for our Aviation team and global flight operations, providing a unique opportunity for you to interact with multi-cultural individuals in an exciting aviation industry environment.
Candidates must have experience successfully communicating and working with Senior Executives and key stakeholders in a detail-focused professional environment. Candidates should be process-driven, and able to navigate change as they demonstrate administrative team leadership skills. Candidates must have a demonstrated proficiency for collaboration, attention to detail and strong interpersonal communication skills; flexibility to occasionally work a variable schedule based on the departure and arrival times of flights.
What You’ll Do for Us:
The Administrative Assistant - Aviation provides financial accounting across the department especially critical to ensure continued operations of the Company aircraft, as well as coordinates a wide range of customer service and support activities. In this role you will have the ability to work cross functionally in the at all levels as you connect with others within the Aviation Department and the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism.
Financial:
- Reviews invoices for accuracy and processes for payment in a timely manner for the aviation department budget, to include foreign invoices for value added tax (VAT) and submits for reclaim.
- Purchasing Operations - Request/Modify/Close Purchase Orders (POs), to include managing vendors and liaison with Accounts Payable.
- Reviews monthly mobile phone charges and reports discrepancies. -
- Responsible for monitoring, reviewing, and reconciling department and aircraft P-cards to ensure Company compliance.
- Locates missing receipts, generates monthly expense reports, determines correct cost center and GL Account to classify each charge to and submits within deadline.
Communication
- Greets, assists, and provides services as needed by senior management, customers, guests, and dignitaries visiting the facility.
- Monitors admittance of guests, vendors, and suppliers through the security gate.
- Screens phone calls and directs to appropriate manager or resource.
- Acts as department Point of Contact for all accounting policies, procedures, and deadlines.
Administrative
- Proficient with Digital Tools and Resources - Microsoft 365, Adobe, CONCUR; SAP (P08 Finance), and P2P system.
- Oversees the business integration and logistical support processes for new hires including office equipment (computer, telephone, and cellular device), policy and procedure awareness, travel, and expense materials.
- Renews yearly memberships with numerous industry organizations.
- Updates and maintains various department rosters, files, and org chart; to include updates of key department employee personal information and informing senior management as needed, as well as the Onboarding Book.
- Reviews quarterly Security Access Reports and updates accordingly.
- Arranges all special events at hangar and off-site (meetings, luncheons, receptions, dinners) to include catering, transportation and logistics.
- Provides passenger support during aircraft arrivals and departures.
- Handles hangar conference room reservations and orders office and hangar supplies.
- Assists the Aviation Department Leadership, to include handling routine correspondence, composition, and proofreading of letters, memoranda, and spreadsheets, and manages special projects as needed.
- Provides administrative office support to TCCC Aviation Department employees, as required; to include incoming mail and package deliveries, department files, document retention program, crew identifications, passports and visas
Qualifications & Requirements
- High school diploma or equivalent; College degree preferred.
- 3 to 5 years of administrative experience or support role preferred
- Must have proven ability to be a resourceful problem-solver.
- Experience in coordinating projects.
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
- Strong attention to detail, interpersonal, and communication skills are needed.
- Excellent time management and organizational skills to meet deadlines are needed.
- Experience scheduling travel arrangements and schedule for management.
- Experience in creating purchase orders and accounts payable preferred
What We Can Do For You
Growth Culture: Opportunity to work with and learn from all members of the team in supporting to support your career growth and development.
Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.
Work Life Balance: Our Company works diligently to help ensure this is a reality for our associates.
Skills:
Administrative Tasks; Purchase Orders; Payroll; English Grammar; Processing Expense Reports; Travel Coordination; Workflows; Computer Applications; Executive Support; SharePoint; Microsoft Office; Database Entry; Office Management; Data CollectionsOur Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.
Related Jobs
Administrative Assistant – Corporate Aviation
We are looking to add a new member for our highly engaged team that will provide strong organizational and administrative support for our Aviation team and global flight operations, providing a unique opportunity for you to interact with multi-cultural individuals in an exciting aviation industry environment.
Candidates must have experience successfully communicating and working with Senior Executives and key stakeholders in a detail-focused professional environment. Candidates should be process-driven, and able to navigate change as they demonstrate administrative team leadership skills. Candidates must have a demonstrated proficiency for collaboration, attention to detail and strong interpersonal communication skills; flexibility to occasionally work a variable schedule based on the departure and arrival times of flights.
What You’ll Do for Us:
The Administrative Assistant - Aviation provides financial accounting across the department especially critical to ensure continued operations of the Company aircraft, as well as coordinates a wide range of customer service and support activities. In this role you will have the ability to work cross functionally in the at all levels as you connect with others within the Aviation Department and the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism.
Financial:
- Reviews invoices for accuracy and processes for payment in a timely manner for the aviation department budget, to include foreign invoices for value added tax (VAT) and submits for reclaim.
- Purchasing Operations - Request/Modify/Close Purchase Orders (POs), to include managing vendors and liaison with Accounts Payable.
- Reviews monthly mobile phone charges and reports discrepancies. -
- Responsible for monitoring, reviewing, and reconciling department and aircraft P-cards to ensure Company compliance.
- Locates missing receipts, generates monthly expense reports, determines correct cost center and GL Account to classify each charge to and submits within deadline.
Communication
- Greets, assists, and provides services as needed by senior management, customers, guests, and dignitaries visiting the facility.
- Monitors admittance of guests, vendors, and suppliers through the security gate.
- Screens phone calls and directs to appropriate manager or resource.
- Acts as department Point of Contact for all accounting policies, procedures, and deadlines.
Administrative
- Proficient with Digital Tools and Resources - Microsoft 365, Adobe, CONCUR; SAP (P08 Finance), and P2P system.
- Oversees the business integration and logistical support processes for new hires including office equipment (computer, telephone, and cellular device), policy and procedure awareness, travel, and expense materials.
- Renews yearly memberships with numerous industry organizations.
- Updates and maintains various department rosters, files, and org chart; to include updates of key department employee personal information and informing senior management as needed, as well as the Onboarding Book.
- Reviews quarterly Security Access Reports and updates accordingly.
- Arranges all special events at hangar and off-site (meetings, luncheons, receptions, dinners) to include catering, transportation and logistics.
- Provides passenger support during aircraft arrivals and departures.
- Handles hangar conference room reservations and orders office and hangar supplies.
- Assists the Aviation Department Leadership, to include handling routine correspondence, composition, and proofreading of letters, memoranda, and spreadsheets, and manages special projects as needed.
- Provides administrative office support to TCCC Aviation Department employees, as required; to include incoming mail and package deliveries, department files, document retention program, crew identifications, passports and visas
Qualifications & Requirements
- High school diploma or equivalent; College degree preferred.
- 3 to 5 years of administrative experience or support role preferred
- Must have proven ability to be a resourceful problem-solver.
- Experience in coordinating projects.
- Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
- Strong attention to detail, interpersonal, and communication skills are needed.
- Excellent time management and organizational skills to meet deadlines are needed.
- Experience scheduling travel arrangements and schedule for management.
- Experience in creating purchase orders and accounts payable preferred
What We Can Do For You
Growth Culture: Opportunity to work with and learn from all members of the team in supporting to support your career growth and development.
Benefits: A full array of benefits for your financial, health and well-being that starts on day one of employment.
Work Life Balance: Our Company works diligently to help ensure this is a reality for our associates.
Skills:
Administrative Tasks; Purchase Orders; Payroll; English Grammar; Processing Expense Reports; Travel Coordination; Workflows; Computer Applications; Executive Support; SharePoint; Microsoft Office; Database Entry; Office Management; Data CollectionsOur Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.
Sr. Executive Admin Assistant
Executive Administrative Assistant
JG 7, Based in Atlanta
Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and growth with these incredible mentors. We are seeking an Executive Administrative Assistant to join our team.
In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
What You’ll Do for Us
- Responsible for scheduling and managing two principles executive calendars, including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external individuals
- Organizes and coordinates travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel and hotel arrangements are compliant with the Company’s Travel Policy.
- Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel.
- Provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
- Coordinates across the other administrative assistants to ensure smoothness of operations across the HR function
- Contributes to the team engagement and helps organize activities and sessions for the teams to come together.
- Performs general duties including data entry, purchase order processes, requests for payment. project planning
- Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly, and respectful interactions internally and externally. Performs other duties as required and/or assigned.
Qualifications & Requirements
- High School and some college preferred in Business, Communications, or similar fields is required.
- 6 years+ of experience in a high-level executive support role required.
- Must have proven ability to be a resourceful problem-solver.
- Expertise knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
- Strong attention to detail, interpersonal, and strong communication skills are needed.
- Excellent time management and organizational skills to meet deadlines are needed.
- Experience scheduling travel arrangements and schedule for management.
- Experience successfully creating and/or modifying processes in real time
- Has high resilience and can manage conflicting priorities with grace.
- Always maintains confidentiality.
Skills:
Executive Support; Scheduling Coordination; Microsoft Office; Microsoft SharePoint; English Grammar; Office Management; Office Administration; Processing Expense Reports; Travel Coordination; Workflows; Data ManagementOur Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.
Director, Business Partnership Strategy
Director Business Partnership Strategy
ROLE LOCATION: Atlanta, GA (Hybrid Work Schedule)
Whether or not relocation benefits are provided will be discussed at the time of offer. In instances where relocation is provided, current mobility policies will apply. All policies are subject to amendment, revision, or discontinuance at the sole discretion of the Company.
What you’ll do for us
The Director, Business Partnership Strategy will proactively balance ES and Operating Units needs and expectations and develop solutions (e.g., portfolio strategies, experience strategies and cost savings challenges).
Ability to comprehend, analyse and interpret complex business problems and drive effective real estate and workplace solutions.
Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry real estate/workplace environment. This role must develop transformational/new approaches to solve problems related to the workplace. This individual must identify issues and barriers, analyze the cause and develop solutions to remove the obstacles to keep moving forward and effectively manage / reduce risks and create system-based value.
Qualifications & Requirements:
Bachelor’s degree required. Masters degree preferred with 15 + years in corporate real estate, with 5+ years in supplier/project/people management
Certification in corporate real estate, project management, LEED and/or facilities management preferred
15+ years business experience in relationship management
5+ years corporate real estate managing a large HQ environment
5+ years corporate real estate across broad geographies (i.e. North America)
5+ years global experience
The position benefits from an understanding of multi-country dynamics within company; therefore, potentially multi country experience would be preferred
Competencies and Skills
- Strategic thinking and business-focused mindset
- Strong analytical skills
- Financial knowledge, including experience managing budgets and foundational knowledge of basic finance and accounting principles
- Mastery of relationship management and proven experience optimizing strategic relationships and networks
- Proven knowledge of Real Estate, Project Management, and Facilities Management leading practices, and trends
- Demonstrated ability to define, set expectations, influence and execute multiple concurrent projects
- Proven experience in implementing large scale initiatives
- Track record of having managed and developed high performance teams, working within a leveraged, outsourced operating environment, in collaborative and integrated manner
- Excellent verbal and written communication skills, including the ability to explain technical matters to non-technical staff and to interact with Executive Leadership
- International and/or Multi-national organization experience, desired
Travel Requirements:
Minimum 40% travel is required
Our Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.