Position Details

Position Information Hr. Position Administrative Assistant Full Time / Part Time Full Time Job Type Regular Position Summary The Administrative Assistant facilitates and administers the day-to day operations of two departments.

Develops and manages projects to help achieve the mission and goals of the department. Serves as the primary point of contact for internal and external constituencies.

Leads and guides administrative support staff, may independently administer a defined program initiative or service operation for the unit.

Oversees the planning of meetings and events .

This position is represented by a labor union and is subject to the terms and conditions of the Collective Bargaining Agreement upon completion of probationary period. Duties and Responsibilities

• Provides assistance to faculty and students.
• Prepares travel requests, vouchers.
• Prepares purchase requisitions, check requests and other financial documents.
• Monitors and manages departmental budgets and serves as liaison to finance department
• Prepares job postings and serves as liaison to human resources
• Screens and directs telephone, e-mail, and in-person inquiries.
• Maintains confidential and accurate records and files.
• Assists with maintaining academic programs and various databases.
• Assists with gathering and inputting program and other research data.
• Handles confidential material in a professional manner.
• May be asked to attend department meetings as assigned for the purpose of taking minutes and / or gathering information as required.
• Prepares departmental schedule of courses, Schedule Entry Forms, and Schedule Change Forms; serves as liaison to the Registrar’s office.
• May assist with textbook ordering process, working with faculty, both chairs, and bookstore as necessary.
• Collects candidate applications and checks for completeness.
• May prepare and disseminate communications to students.
• Answers routine student questions and directs students to appropriate academic personnel.
• Forwards documentation to appropriate Advisor / Faculty.
• Picks up and delivers departmental mail and other documents.
• Assists with the gathering of data for MPCAC Accreditation and other relevant projects.
• Assists with gathering of data for outcomes assessment.
• Prepares reports as needed for MPCAC and Outcomes Assessment.
• Updates Advisors in the Banner System.
• Maintains scheduled in-person attendance and checks in with supervisor daily when working remotely.
• May schedule and plan meetings for the departments.
• Maintains the departments’ calendar.
• Updates the departments’ webpages when requested.
• Performs other job-related duties as assigned. Minimum Job Requirements
• EDUCATION : High School Diploma or GED.
• EXPERIENCE : Three (3) years of experience performing general clerical / administrative assistant work. Preferred Qualifications Associate degree in any field.

Special Conditions for Eligibility

Must be willing to work flexible schedules as needed.

New Mexico Highlands University has implemented a mandatory COVID-19 vaccine requirement for NMHU students and employees.

For detailed information, visit COVID-19) information New Mexico Highlands University Knowledge, Skills, and Abilities

• Experience working with Banner (Student Information System), Chrome River, PeopleAdmin, and other NMHU software systems and / or ability to learn these systems.
• Knowledge of general office practices and procedures.
• Knowledge of preventative maintenance of office machines.
• Knowledge of business communication.
• Knowledge of general office procedures.
• Skilled in Microsoft Office applications including Word, Excel, and PowerPoint.
• Skilled with managing webpage content.
• Ability to maintain effective working relationships with faculty, students, University community, and the general public.
• Ability to communicate effectively by having an excellent command of the English language (both oral and writing).
• Ability to follow written and verbal instruction.
• Ability to make independent routine decisions. Physical Demands
• Repetitive hand motion and prolonged use of computer;
• Sitting for extended periods of time;
• No or very limited physical effort required.

Working Environment

• Work is performed in a typical interior / office work environment;
• No or very limited exposure to physical risk.

Pay Rate Work Location / Campus Center Las Vegas, NM Campus EEO Statement New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

We are committed to the University values of diversity, accessibility, excellence, and responsiveness.

Are you a dedicated Administrative Assistant with a passion for making a positive impact on the lives of individuals in need?

We have an exceptional opportunity for you to join our esteemed medical team, supporting the Influx Care Facilities (IFCs) located at the Southern Borders.

As a member of our medical team, you will be at the forefront of delivering high-quality healthcare services to individuals in the Influx Care Facilities.

Requirements :

At least 2 years of experience as an Administrative Assistant

Excellent communication and interpersonal skills to build rapport with patients, families, and colleagues.

Flexibility and adaptability to respond to changing patient needs and project requirements.

Three professional references

Any supporting qualifications

Preferred Qualifications :

Bilingual proficiency (English / Spanish).

Benefits :

Competitive compensation package.

Collaborative and supportive team culture.

Making a positive impact on the lives of individuals in need.

Application Process : If you are ready to make a difference and contribute to a noble cause, we invite you to apply by submitting your updated resume, along with any relevant certifications and licenses.

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This is a Work Experience position available through EmployNV Youth Hub. All candidates will be considered after program eligibility is determined.

Company : Certify My Company (CMC)

Position : Administrative Assistant

Rate : $14.00hr

Location : 2551 N Green Valley Pkwy Ste 303, Henderson NV 89014

Certify My Company (CMC) is the national leader in transforming Fortune 1000 supplier diversity programs into profit centers.

We bridge the gap between corporate supplier diversity goals the diverse suppliers.

Experts in all key diversity certifications

We enable clients to reach or exceed the 133% ROI that established supplier programs can deliver

Trusted partner in growing standard setting programs

• Unlocking the potential to certify more Tier I and Tier II suppliers.
• Filling the pipeline with future suppliers who we have vetted and prepared for certification.

We are actively seeking to hire an Administrative Assistant to work out of our home office closely with CEO. This position will initially be a part-time position from 9am-2pm Mon-Fri, becoming full-time TBD .

The ideal candidate will have the following skills :

Responsibilities

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Answer questions and address complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail.
• Check, sort and forward emails.
• Monitor office supplies and place orders when necessary.
• Keep updated records and files.
• Monitor office expenses and costs.
• Take up other duties as assigned (Events organizations, schedules, etc.).
• Technology friendly
• Control email blasts and social media postings / responses

Skills

• Must be technology friendly
• Microsoft Office suite
• Social Media (Instagram, Facebook, Twitter) familiarity.
• Excellent customer service
• Professional demeanor
• Ability to work with a culturally diverse clientele
• Multi-tasking and organizational skills

Business Services Liaison responsible for job posting : Jason

The Position

Qualifications

• Must have a minimum of 2 years’ experience in a law firm or professional office setting
• Must possess strong, clear and effective verbal and written communication skills
• Strong computer skills with proficiency in MS Office Suite and document management systems
• Familiarity with legal documents, docketing, and litigation procedures is a plus
• Ability to work independently as well as part of a team, supporting the office and attorneys
• Must be able to multitask and successfully manage a variety of demands daily
• Must have exceptional organizational skills, attention to detail and a strong ability to prioritize
• Ability to sit at a desk and utilize a computer for the duration of shift
• Ability to lift up to 20 pounds

Responsibilities

• Answer telephone calls, take messages as needed
• Receive incoming court E-filings, save to document management system and circulate to appropriate recipient teams
• Copy, scan and print requests
• Process vendor invoices and check requests
• Calendar deadlines and implement organizational tools to ensure deadlines are met
• Assist attorneys with email / correspondence; draft letters and documents
• Maintain case lists
• Open new client matters
• Manage documents and organize electronic case files
• Respond timely to all inquiries and communications
• Provide general administrative and clerical support as directed
• Other administrative tasks as assigned

Why Should You Apply?

• Excellent Benefits
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $40,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law .

Responsibilities :

• Manages and prioritizes multiple assignments simultaneously and effectively such as, acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls.
• Administers calendar and schedules management.
• Composes and prepares a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required.
• Provides coverage of other areas such as front end, point of service and registration.
• Other duties as assigned.

Education :

• High School Diploma or GED.
• Two years of college or business school preferred.

Certifications :

None required.

Complexity of Work :

• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.

Work Experience :

• One year office experience.
• Typing proficiency of 35 wpm with accuracy preferred.
• Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point).
• Experience may be assessed with an on-line Skills Assessment.

Physical Requirements :

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move up to 20 pounds

Personal Protective Equipment :

Follows standard precautions using personal protective equipment.

Pay Range

Minimum hourly : $15.75

Maximum hourly : $21.65

The pay range displayed on this job posting reflects the anticipated range for new hires. While the pay range is displayed as an hourly rate, Cleveland Clinic recruiters will clarify whether the compensation is hourly or salary.

A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education.

This is not inclusive of the value of Cleveland Clinic’s benefits package, which includes among other benefits, healthcare / dental / vision and retirement.