Performs standard and advanced secretarial duties requiring considerable experience, skill and knowledge of organization policies and practices.

Typically provides secretarial support to individuals responsible for managing operations or programs.

Essential Responsibilities :

Manages the administrative and secretarial day-to-day activities including, but not limited to, providing required support to department members, ordering supplies and materials, coordinating any service or maintenance requirements, and handling office issues as required.

Prepares, proofreads and distributes letters, reports, briefings, proposals and other correspondence. Also, prepares special or on-time reports, summaries, analyses, or replies to inquiries under general direction.

Prepares and maintains work processing, spreadsheets, data bases, and / or other software files and information.

Answers, screens, and directs incoming telephone calls. Responds to routine and non-routine inquiries as appropriate.

Schedules appointments, makes travel plans, arranges meetings, and prepares required materials. May attend meetings and record and report on proceedings.

Organizes and maintains departmental files. Opens, reviews and distributes incoming mail. Prepares and ships outgoing mail.

May distribute, tabulate and enter time sheets and staff expense reports.

Perform all other position related duties as assigned or requested.

Minimum Position Knowledge, Skills, and Abilities Required :

High school diploma and at least 5 years of job-related experience or equivalent.

Requires advanced capability operating application software including word-processing and spreadsheet programs.

The position requires the ability to pass and maintain a US Government Top Secret Security Clearance. Note : US citizenship is required to obtain a US Government Top Secret Security Clearance.

Possess a valid state issued driver’s license.

Work Environment, Physical Demands, and Mental Demands :

Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech / hearing abilities for communication, constant mental alertness, must posses planning / organizing skills, and must be able to work under deadlines.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Are you a dedicated Administrative Assistant with a passion for making a positive impact on the lives of individuals in need?

We have an exceptional opportunity for you to join our esteemed medical team, supporting the Influx Care Facilities (IFCs) located at the Southern Borders.

As a member of our medical team, you will be at the forefront of delivering high-quality healthcare services to individuals in the Influx Care Facilities.

Requirements :

At least 2 years of experience as an Administrative Assistant

Excellent communication and interpersonal skills to build rapport with patients, families, and colleagues.

Flexibility and adaptability to respond to changing patient needs and project requirements.

Three professional references

Any supporting qualifications

Preferred Qualifications :

Bilingual proficiency (English / Spanish).

Benefits :

Competitive compensation package.

Collaborative and supportive team culture.

Making a positive impact on the lives of individuals in need.

Application Process : If you are ready to make a difference and contribute to a noble cause, we invite you to apply by submitting your updated resume, along with any relevant certifications and licenses.

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This is a Work Experience position available through EmployNV Youth Hub. All candidates will be considered after program eligibility is determined.

Company : Certify My Company (CMC)

Position : Administrative Assistant

Rate : $14.00hr

Location : 2551 N Green Valley Pkwy Ste 303, Henderson NV 89014

Certify My Company (CMC) is the national leader in transforming Fortune 1000 supplier diversity programs into profit centers.

We bridge the gap between corporate supplier diversity goals the diverse suppliers.

Experts in all key diversity certifications

We enable clients to reach or exceed the 133% ROI that established supplier programs can deliver

Trusted partner in growing standard setting programs

• Unlocking the potential to certify more Tier I and Tier II suppliers.
• Filling the pipeline with future suppliers who we have vetted and prepared for certification.

We are actively seeking to hire an Administrative Assistant to work out of our home office closely with CEO. This position will initially be a part-time position from 9am-2pm Mon-Fri, becoming full-time TBD .

The ideal candidate will have the following skills :

Responsibilities

• Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)
• Greet and welcome guests
• Answer questions and address complaints
• Answer all incoming calls and redirect them or keep messages
• Receive letters, packages etc. and distribute them
• Prepare outgoing mail.
• Check, sort and forward emails.
• Monitor office supplies and place orders when necessary.
• Keep updated records and files.
• Monitor office expenses and costs.
• Take up other duties as assigned (Events organizations, schedules, etc.).
• Technology friendly
• Control email blasts and social media postings / responses

Skills

• Must be technology friendly
• Microsoft Office suite
• Social Media (Instagram, Facebook, Twitter) familiarity.
• Excellent customer service
• Professional demeanor
• Ability to work with a culturally diverse clientele
• Multi-tasking and organizational skills

Business Services Liaison responsible for job posting : Jason

The Position

Qualifications

• Must have a minimum of 2 years’ experience in a law firm or professional office setting
• Must possess strong, clear and effective verbal and written communication skills
• Strong computer skills with proficiency in MS Office Suite and document management systems
• Familiarity with legal documents, docketing, and litigation procedures is a plus
• Ability to work independently as well as part of a team, supporting the office and attorneys
• Must be able to multitask and successfully manage a variety of demands daily
• Must have exceptional organizational skills, attention to detail and a strong ability to prioritize
• Ability to sit at a desk and utilize a computer for the duration of shift
• Ability to lift up to 20 pounds

Responsibilities

• Answer telephone calls, take messages as needed
• Receive incoming court E-filings, save to document management system and circulate to appropriate recipient teams
• Copy, scan and print requests
• Process vendor invoices and check requests
• Calendar deadlines and implement organizational tools to ensure deadlines are met
• Assist attorneys with email / correspondence; draft letters and documents
• Maintain case lists
• Open new client matters
• Manage documents and organize electronic case files
• Respond timely to all inquiries and communications
• Provide general administrative and clerical support as directed
• Other administrative tasks as assigned

Why Should You Apply?

• Excellent Benefits
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $40,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law .

Responsibilities :

• Manages and prioritizes multiple assignments simultaneously and effectively such as, acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls.
• Administers calendar and schedules management.
• Composes and prepares a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required.
• Provides coverage of other areas such as front end, point of service and registration.
• Other duties as assigned.

Education :

• High School Diploma or GED.
• Two years of college or business school preferred.

Certifications :

None required.

Complexity of Work :

• Requires critical thinking skills, decisive judgment, and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.

Work Experience :

• One year office experience.
• Typing proficiency of 35 wpm with accuracy preferred.
• Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point).
• Experience may be assessed with an on-line Skills Assessment.

Physical Requirements :

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move up to 20 pounds

Personal Protective Equipment :

Follows standard precautions using personal protective equipment.

Pay Range

Minimum hourly : $15.75

Maximum hourly : $21.65

The pay range displayed on this job posting reflects the anticipated range for new hires. While the pay range is displayed as an hourly rate, Cleveland Clinic recruiters will clarify whether the compensation is hourly or salary.

A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education.

This is not inclusive of the value of Cleveland Clinic’s benefits package, which includes among other benefits, healthcare / dental / vision and retirement.