Responsibilities

• Manage daily calendars for five or more senior members of the team, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio / video and other crucial services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur.
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings including a detailed travel itinerary, air, hotel, cars, directions, presentation books, verified meeting addresses, contact information, etc.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Assist with tracking client meetings, follow-up items and other metrics in excel and our CRM system.
• Manage tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Represent the team by greeting visitors and guests and answering multiple phone lines.
• Provide reciprocal coverage to other assistants.

Qualifications :

• 5+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as required.
• A positive and 'can-do' demeanor.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven ability to managepeting priorities and meet tight deadlines.
• Excellentmunication skills (written and verbal).
• Strongputer skills (MS Word, Excel, PowerPoint, Outlook).
• Proficient with Webex and Zoom.
• A high level of attention to detail.
• Discretion in dealing with confidential information in all aspects of work.
• Bachelor's degree is strongly preferred.

For New York City only : The salary range for this position is $75,000 - $120,000 which is the equivalent of $36.06 - $57.

69 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including heath care, leave benefits, and retirement benefits.

BlackRock operates a pay-for-performancepensation philosophy and your totalpensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement,prehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all.

Employees are currently required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week;

some business groups may require more time in the office due to their roles and responsibilities. Beginning in September, all employees will shift to at least 4 days in the office per week, with the flexibility to work from home 1 day a week.

We remain focused on increasing the impactful moments that arise when we work together in person - aligned with ourmitment to performance and innovation.

As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission : to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses.

Their investments also help to strengthen the global economy : support businesses small and large; finance infrastructure projects that connect and power cities;

and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel weed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock Twitter : @blackrock LinkedIn : linkedinpany / blackrock

BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.

Job ID R231610

Office Administrator Assistant - SERVPRO Northwest Brooklyn This position will be responsible for the daily coordination and administration of general business activities for the office.

Servpro is a restoration company that assists homeowners and business owners with Water, Fire & Mold damage cleanup and restoration as well as the reconstruction. Qualifications :

• Experience in a reception duties
• Proven ability to independently execute assigned tasks with minimal oversight
• Strong proactive team player with "can do" attitude
• Good quantitative skill set and able to perform routine calculations if needed when associated with department functions
• Ability to maintain an important level of organization
• Good interpersonal skill set.
• Ability to work in a fast paced, and at times, stressful environment

Job Details / Duties :

• Answer phones daily. Takedown information from caller re : the nature of the damage with empathy and patience. Complete the Notice of Loss form and provide it to the Job File Coordinator in the office for processing.
• Communicate and establish a rapport with commercial / residential customers, insurance agents and adjusters
• Support Office Manager and job file coordinator with any tasks that need immediate attention.
• Type up of estimates for clients / insurance adjuster
• Keep track of warehouse equipment inventory and placement at each job. Ensure pick-up of equipment at the end of the job.
• Complete Test Request forms for all flooring, siding, roofing, cabinets, etc. that require testing for mold and replacement
• Request COIs (certificates of insurance) as needed
• Keep Operations manager / Owner updated on production
• Follow-up on all assigned jobs ensuring that customers needs are met
• Resolve problems quickly as they arise
• Perform clerical duties such as copying, scanning, emailing, etc
Benefits :
• 401(k)
• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule :

Monday to Friday 8 : 30- 4 : 30pm

Preferred Experience :

• Administrative experience : 4 years
• Exactimate
• Drybook
• Quickbooks
• Proficient in Excel

Skills / Physical Demands / Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary.

Ability to successfully complete a background check subject to applicable lawEach SERVPRO® Franchise is Independently Owned and Operated.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise.

Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever.

All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws.

All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them. Compensation : $21.50 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service.

With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise.

SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

if you already have a resume on Indeed)

Or apply here.

Position Summary

Under guidance, provides a wide range of administrative and secretarial support to senior staff within the department

Job Responsibilities

• Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
• Initiates and prepares written correspondence as needed and based on functional needs.
• Responsible for procurement activities related to goods, services, and / or equipment as needed.
• Responsible for disbursement / reimbursement activities as needed.
• Maintains inventory of supplies, equipment and / or reagents. May order supplies / equipment / reagents as authorized or ensure that needs are escalated appropriately.

Receives supply orders and confirms accuracy of delivery. May assist with cost control.

• Maintains electronic and hard copy files and databases. Maintains integrity of information.
• Answers phones, responds to inquiries and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
• Records and distributes meeting minutes.
• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
• Receives, sorts and distributes mail; accepts and signs for package deliveries.

Education

High School Diploma in related field

Experience

Bachelor's degree is preferred.

Approximately 2 years of related experience providing secretarial support to senior leadership

Knowledge, Skills and Abilities

• Excellent computer skills including good working knowledge of MS office. Ability to learn new computer software and applications.
• Ability to communicate instructions and observations effectively verbally and in writing.

Licenses and Certifications

Working Conditions / Physical Demands

Standard office work

Title - Administrative Assistant

Duration - 3 Months (Extendable)

Shift - Days

Mon-Fri 9a-5p phone calls, appointment scheduling, working daily on our GI referral and consult WQ in EPIC. Check in for patients at the front desk.

Provide coverage for other departments when needed. The candidate must have experience working in a medical office setting, has experience in Managed Care insurances and using EMR.

Org. Setting and Reporting Responsibilities

Under the overall guidance of the Chief of the Administrative Section and under the direct supervision of the Associate Administrative Officer, the incumbent is responsible for the following :

Human Resources Management

Assists the supervisor in managing the Unit’s human resources activities, e.g. recruitment, replacement, promotion, performance appraisals, job classification reviews, separation of staff and training etc.

ensuring consistency in the application of UN rules and procedures.

• Initiates, reviews, processes and follows-up on actions related to the job openings in Inspira for the Unit.
• Oversees and keeps track of status of job openings and maintains the case files in electronically for the record.
• Monitors staffing table and prepare relevant statistical data / charts for the Section.
• Reviews applications, prepares draft preliminary evaluations and assists in identifying the shortlist of candidates for further review by the respective Programme Managers.
• Process and / or review the evaluations in Inspira and prepare responses to queries by OHR and Central Review Bodies (CRB) as necessary.

Contract Administration and General Administration

• Assists with the day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors' invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors’ invoices and monitor payments.
• Coordinates extensively with service units and liaises frequently with internal team members of FCAS and the other offices at UN Headquarters
• Drafts various correspondence with regards to information and facility management as assigned.
• Performs other administrative duties as assigned.

Competencies Education

High school diploma or equivalent is required.

Work Experience

A minimum of 7 years of progressive experience in administrative services, finance, accounting, audit, human resources, or related area is required.

Experience in recruitment and selection within an international organization or public institution is required.

Experience using talent management systems such Inspira is desirable.

Experience using Enterprise Resource Planning (ERP) Systems such as SAP is desirable.

Languages

Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice United Nations Considerations No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.