Job Details : General Notes

General Notes

The mission of the at the University of Texas at Austin, is to perform education, research and development in materials and electronic devices.

MER is funded by the National Science Foundation (NSF) through the National Nanotechnology Coordinated Infrastructure (NNCI).

MER is part of the top-ranked Chandra Family Electrical and Computer Engineering (ECE) department, which is the largest department in the Cockrell School of Engineering with more than 2,100 students and 74 tenured and tenure-track faculty.

Our faculty brings state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Join us in changing the world!

The Texas ECE community is committed to advancing the common good through every aspect of our research, education, and outreach activities.

Diversity, equity, and inclusion are essential pillars for Texas ECE in living up to our values and achieving greater impact.

We are proud to be an Equal Opportunity Employer and welcome all qualified applicants regardless of race, ethnicity, physical ability, sexual orientation, gender, and gender expression, or socioeconomic background.

Purpose

The Administrative Assistant will provide support to the Faculty, Administrative Manager, and staff at the Microelectronics Research Center (MER).

Responsibilities

Support MER Faculty and their research groups by processing travel authorizations, travel reimbursements, sub-award invoice payments, account reconciliation, UT Market orders, and PO Requests.

Assist the Administrative Manager with event planning, voucher processing, and invoice payments.

Procard management including compiling receipts, confirming & updating Procard logs, completing vouchers as well as respond to questions from the Procard office.

Other duties as assigned.

Required Qualifications

High School Diploma plus 1 year of relevant senior administrative experience.

Demonstrated adaptability and experience working in a team setting.

Exceptional attention to detail, organizational skills, ability to engage, and be motivated in the work environment.

Ability to take initiative in working both independently and in cooperation with others, as well as prioritize work and complete it in a timely manner.

Experience and proficiency using computers and technology for word processing, internet research, effective and professional email communication.

Preferred Qualifications

3 or more years working as a research administrative assistant in a university setting.

Experience with University of Texas operating systems such as : DEFINE, FRMS, UT DIRECT, UTRMS & Workday

Knowledge and understanding of UT Austin policies and procedures.

Salary Range

$40,000 + depending on qualifications.

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Extended work hours may be required.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

Everlight Solar is seeking a skilled and motivated individual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift.

The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers.

Administrative skills are necessary in this role.

This is a role for Apple power-users, must know iWork and be skilled with iOS and macOS.

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters individual growth and rewards performance.

Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success.

Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams.

If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be.

Don't miss the opportunity to join the Everlight Solar team!

Responsibilities :

• Work closely with CEO and Executive Team to enact company goals and strategies
• Attend company sponsored self-development and team building workshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements :

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• Experience with iOS and MacOS
• ABILITY TO WORK EVENINGS - 2 pm - 10 pm CT

Salary : $30,000 - $40,000 / year

Benefits Included

Everlight Solar is proudly an Equal Opportunity Employer. We value diversity of all types and are excited to work with talented individuals from a wide range of backgrounds.

Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply.

Authorized to work in the US and background check required.

The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time

Administrative Assistant II position in the Office of Adult Education . Under general supervision of senior management, this position will perform advanced and diversified administrative duties requiring broad and comprehensive experience, skills and knowledge of organization policies and procedures in support of the unit.

This position requires a valid driver's license and occasional travel (3-5 times / year) for events.

RESPONSIBILITIES

• Provides professional-level administrative support to leadership, which requires exercise of independent judgment and initiative
• Provides effective customer service and serves as the contact person and liaison for the internal and external customers
• Complete complex processing of documents and / or transaction for assigned organizational unit, program and / or specialized function / activity
• Perform and complete tasks and assignments for organizational unit
• Process eProcurement requisitions for purchase orders and request for purchase order payments
• Prepare and process consultant agreements, contracts forms and contract routing sheets using Adobe
• Process Activity Account request for deposit and disbursements
• Process registrations for the departments
• Process request of payments (contracts, dues, invoices, memberships, registration, subscriptions, etc.)
• Process request for travel arrangements and expense statements for In and Out of State travel using the Concur system
• Maintain and monitor the use of supplies, equipment, and services for the work unit
• Update files; distribution list and program directories
• Process and distribute incoming mail
• Process verification of Eligibility for Public Benefit Affidavit Forms for Adult Education students utilizing the DHS / USCIS - Systematic Alien Verification for Entitlements (SAVE) Program System of Records.
• Entry of state-sponsored professional development into the Georgia Adult Learner Information System (GALIS).

COMPETENCIES

• Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
• Excellent oral and written communication skills
• Ability to handle multiple tasks at once to prioritize workload
• Skill in accurate recordkeeping
• Skills in interpersonal relations and in dealing with the public

MINIMUM QUALIFICATIONS

• High school diploma or High School Equivalency *and* Three (3) years related work experience
• Proficient in all Microsoft Office software particularly Excel and Word.

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and G Suite (Docs, Sheets and Slides)
• Knowledge and skilled in creating Adobe PDF documents
• Detail-oriented with an ability to work independently and work in a fast-paced, demanding work environment
• Prior experience working as a State of Georgia employee

Applications will be accepted until July 17, 2023. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (404) 679-1759.

The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

An Equal Opportunity Employer

Associates degree in Business Administrative Technology *and* One (1) year of related work experience OR High school diploma or equivalent *and* Two (2) years of related work experience.

Our agent is looking for an to join their team!

Administrative Assistant

As Team Assistant on a high performing agent team, you will provide administrative, operational and marketing support to the principal agent(s) and team.

You will be tasked with building operational systems, implementing administrative processes, and managing end-to-end business operations, overseeing all core social, marketing and real estate activities.

You are highly presentable, have impeccable follow through and have exceptional communication skills, specifically verbal and written etiquette.

Focused, energetic and driven, you are hungry to achieve your professional goals, all in the name of supporting and driving your team to success.

Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team.

Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for the principals and team.

In this role you will :

• Implement operational improvements, working with the team to execute best practices in structuring an efficient work flow
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Work closely and effectively with the principal agent(s) to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Maintain and manage team drives, calendars, contacts, listings, social networks, and website
• Manage external requests and retrieve messages on behalf of the team, providing effective communication to both parties as appropriate
• Work closely and effectively with the team lead to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
• Coordinate calendars and schedule relevant meetings and travel arrangements
• Assist with other related clerical duties as required by the team
• Assist with ad-hoc projects depending on the needs of the office
• CRM management
• Email marketing
• Mail marketing
• Social media management
• Complete Real Estate activities as required such as Board Packages, listings and CRM management

What The Agent Is Looking For :

• 1 year+ administrative / marketing support experience
• B.A / B.S degree or equivalent experience
• Proficiency with Google suite of products (docs, sheets, slides)
• Mailchimp (or similar tools) experience is a plus
• Strong technological aptitude
• Fast learner and growth orientated
• Strong written and oral communication
• Excellent organizational and time management skills
• Strong interpersonal skills and ability to multitask in a fast paced environment
• Pleasant and professional demeanor at all times with great attention to detail
• Expectation of confidentiality on all business matters
• Ability to put a board package together
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based and feedback driven
• Proven ability to succeed
• Real estate license preferred but not essential

This position will not be a member of the Compass Employee Team. In this role you will be employed directly by an Agent Team, our independent contractor, that has their real estate license affiliated with Compass.

Any compensation will be set and paid by the Agent Team. In addition, schedules and policies will be set by the Agent Team.

All applications will be forwarded to the hiring Agent for consideration. The hiring Agent will respond to qualified applicants.

As a thought-leader and best-in-class provider in education, wellness, youth development, and community-building, The YMCA of Metro Atlanta is one of the oldest and most essential non-profits serving in Atlanta.

Today, we’re looking for you to join us as we carry out our mission to positively impact lives and communities across the state.

At the Y, we’re an association of like-minded people (staff, volunteers, and members), on the forefront of a movement to ensure that everyone especially children experience an equal opportunity to reach their full potential.

• In the course of a year, we provide more than 3,000 children, ages 6 weeks through Pre-K with high-quality literacy and STEAM-infused learning;
• give 58,000 youth and teens access to sports, aquatics, day and resident camps, teen leadership development programs, and employment opportunities;
• provide over 200,000 members with programs, services, and facilities to enjoy connection and maintain wellness regardless of age;

and engage over 25,000 volunteers and donors from across Atlanta to share in the gift of supporting their communities.

NATURE AND SCOPE :

Under the direction of the Executive Assistant, the Administrative Assistant plays a vital role in providing administrative support and ensuring the smooth functioning of the office.

This position acts as a key point of contact for internal and external stakeholders and contributes to the overall efficiency and productivity of the team.

RESPONIBILITIES (including, but not limited to) :

• Coordinate internal meetings : work with Executive Assistant for room set-ups, catering, AV needs, attendees, overall logistics.
• Coordinate external meetings hosted at the Leadership & Learning Center (LLC) : work with Executive Assistant for logistics, security coverage, custodial needs, vendor deliveries, attendee lists, room set-ups, AV needs, etc.
• Collaborate with colleagues on project-based work, providing support as needed and ensuring efficient workflow.
• Maintain office supplies inventory, anticipate needs, and place orders including office supplies, soda, copier supplies and repair, name badges, lanyards, name plates.
• Manage a timely response to emails and phone calls.
• Process incoming and outgoing US mail with efficiency.
• Receive and respond to Y Member calls as needed.
• Maintain the Workroom and Mailroom with office supply inventory and convenience.
• Prepare weekly branch courier packs and return distributions.
• Maintain an LLC Staff list with phone numbers, until automated.
• Interface with IT staff related to LLC email group for updates.
• Work with security staff regarding first floor large box deliveries and distribution.
• Create, update, and maintain physical and electronic filing systems, ensuring accurate and organized storage of documents.
• Prepare and format various documents, reports, presentations, and spreadsheets using appropriate software tools.
• Assist in the preparation of invoices and purchase orders.
• Retrieve and provide requested information, records, or reports to internal staff or external parties as needed.
• Respond to routine inquiries and provide information to internal staff, clients, and other stakeholders.
• Assist team members with administrative tasks, including printing, copying, and scanning documents.

REQUIREMENTS :

• High school diploma or equivalent
• 2 years of experience as an administrative assistant or similar role.
• Proficiency in using office productivity software such as Microsoft Office Suite.
• Excellent organizational and time management skills; multitask and prioritize effectively
• Strong attention to detail and accuracy in handling documents and data
• Excellent written and verbal communication skills
• Strong interpersonal skills; interact professionally with internal and external stakeholders
• Discretion and integrity in handling confidential information
• Ability to work independently with minimal supervision and as part of a team
• Flexibility to adapt to changing priorities and work in a fast-paced environment

PREFERRED REQUIREMENTS :

Certification in office administration

Employment Requirement :

• Ability to pass a pre-employment background check including Criminal Record check, Drug Screening and motor vehicle record (MVR) according to company policy.
• Must be legally eligible to work in the US without current or future sponsorship.

This job posting is subject to change at any time.

The YMCA of Metropolitan Atlanta offers excellent benefits and career opportunities as part of our culture of excellence.

The opportunities to serve are vast, and we’re looking for a diverse mix of people, who share our values of CARING, HONESTY, RESPECT, and RESPONSIBILITY to join us and do their best work.

The YMCA of Metropolitan Atlanta does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristics protected by law.

Location :

YMCA Leadership and Learning Center