Full-time

Job Details : General Notes

General Notes

The mission of the at the University of Texas at Austin, is to perform education, research and development in materials and electronic devices.

MER is funded by the National Science Foundation (NSF) through the National Nanotechnology Coordinated Infrastructure (NNCI).

MER is part of the top-ranked Chandra Family Electrical and Computer Engineering (ECE) department, which is the largest department in the Cockrell School of Engineering with more than 2,100 students and 74 tenured and tenure-track faculty.

Our faculty brings state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Join us in changing the world!

The Texas ECE community is committed to advancing the common good through every aspect of our research, education, and outreach activities.

Diversity, equity, and inclusion are essential pillars for Texas ECE in living up to our values and achieving greater impact.

We are proud to be an Equal Opportunity Employer and welcome all qualified applicants regardless of race, ethnicity, physical ability, sexual orientation, gender, and gender expression, or socioeconomic background.

Purpose

The Administrative Assistant will provide support to the Faculty, Administrative Manager, and staff at the Microelectronics Research Center (MER).

Responsibilities

Support MER Faculty and their research groups by processing travel authorizations, travel reimbursements, sub-award invoice payments, account reconciliation, UT Market orders, and PO Requests.

Assist the Administrative Manager with event planning, voucher processing, and invoice payments.

Procard management including compiling receipts, confirming & updating Procard logs, completing vouchers as well as respond to questions from the Procard office.

Other duties as assigned.

Required Qualifications

High School Diploma plus 1 year of relevant senior administrative experience.

Demonstrated adaptability and experience working in a team setting.

Exceptional attention to detail, organizational skills, ability to engage, and be motivated in the work environment.

Ability to take initiative in working both independently and in cooperation with others, as well as prioritize work and complete it in a timely manner.

Experience and proficiency using computers and technology for word processing, internet research, effective and professional email communication.

Preferred Qualifications

3 or more years working as a research administrative assistant in a university setting.

Experience with University of Texas operating systems such as : DEFINE, FRMS, UT DIRECT, UTRMS & Workday

Knowledge and understanding of UT Austin policies and procedures.

Salary Range

$40,000 + depending on qualifications.

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Extended work hours may be required.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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Job Details : General Notes

General Notes

The mission of the at the University of Texas at Austin, is to perform education, research and development in materials and electronic devices.

MER is funded by the National Science Foundation (NSF) through the National Nanotechnology Coordinated Infrastructure (NNCI).

MER is part of the top-ranked Chandra Family Electrical and Computer Engineering (ECE) department, which is the largest department in the Cockrell School of Engineering with more than 2,100 students and 74 tenured and tenure-track faculty.

Our faculty brings state-of-the-art research, development, and design experience into the classroom and lab, ensuring that our students and alumni are amongst the best in their fields and that our research advances the scientific community as well as society and business.

Join us in changing the world!

The Texas ECE community is committed to advancing the common good through every aspect of our research, education, and outreach activities.

Diversity, equity, and inclusion are essential pillars for Texas ECE in living up to our values and achieving greater impact.

We are proud to be an Equal Opportunity Employer and welcome all qualified applicants regardless of race, ethnicity, physical ability, sexual orientation, gender, and gender expression, or socioeconomic background.

Purpose

The Administrative Assistant will provide support to the Faculty, Administrative Manager, and staff at the Microelectronics Research Center (MER).

Responsibilities

Support MER Faculty and their research groups by processing travel authorizations, travel reimbursements, sub-award invoice payments, account reconciliation, UT Market orders, and PO Requests.

Assist the Administrative Manager with event planning, voucher processing, and invoice payments.

Procard management including compiling receipts, confirming & updating Procard logs, completing vouchers as well as respond to questions from the Procard office.

Other duties as assigned.

Required Qualifications

High School Diploma plus 1 year of relevant senior administrative experience.

Demonstrated adaptability and experience working in a team setting.

Exceptional attention to detail, organizational skills, ability to engage, and be motivated in the work environment.

Ability to take initiative in working both independently and in cooperation with others, as well as prioritize work and complete it in a timely manner.

Experience and proficiency using computers and technology for word processing, internet research, effective and professional email communication.

Preferred Qualifications

3 or more years working as a research administrative assistant in a university setting.

Experience with University of Texas operating systems such as : DEFINE, FRMS, UT DIRECT, UTRMS & Workday

Knowledge and understanding of UT Austin policies and procedures.

Salary Range

$40,000 + depending on qualifications.

Working Conditions

May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Extended work hours may be required.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor.

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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Administrative Assistant

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As a thought-leader and best-in-class provider in education, wellness, youth development, and community-building, The YMCA of Metro Atlanta is one of the oldest and most essential non-profits serving in Atlanta.

Today, we’re looking for you to join us as we carry out our mission to positively impact lives and communities across the state.

At the Y, we’re an association of like-minded people (staff, volunteers, and members), on the forefront of a movement to ensure that everyone especially children experience an equal opportunity to reach their full potential.

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and engage over 25,000 volunteers and donors from across Atlanta to share in the gift of supporting their communities.

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Under the direction of the Executive Assistant, the Administrative Assistant plays a vital role in providing administrative support and ensuring the smooth functioning of the office.

This position acts as a key point of contact for internal and external stakeholders and contributes to the overall efficiency and productivity of the team.

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  • Manage a timely response to emails and phone calls.
  • Process incoming and outgoing US mail with efficiency.
  • Receive and respond to Y Member calls as needed.
  • Maintain the Workroom and Mailroom with office supply inventory and convenience.
  • Prepare weekly branch courier packs and return distributions.
  • Maintain an LLC Staff list with phone numbers, until automated.
  • Interface with IT staff related to LLC email group for updates.
  • Work with security staff regarding first floor large box deliveries and distribution.
  • Create, update, and maintain physical and electronic filing systems, ensuring accurate and organized storage of documents.
  • Prepare and format various documents, reports, presentations, and spreadsheets using appropriate software tools.
  • Assist in the preparation of invoices and purchase orders.
  • Retrieve and provide requested information, records, or reports to internal staff or external parties as needed.
  • Respond to routine inquiries and provide information to internal staff, clients, and other stakeholders.
  • Assist team members with administrative tasks, including printing, copying, and scanning documents.

REQUIREMENTS :

  • High school diploma or equivalent
  • 2 years of experience as an administrative assistant or similar role.
  • Proficiency in using office productivity software such as Microsoft Office Suite.
  • Excellent organizational and time management skills; multitask and prioritize effectively
  • Strong attention to detail and accuracy in handling documents and data
  • Excellent written and verbal communication skills
  • Strong interpersonal skills; interact professionally with internal and external stakeholders
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  • Ability to work independently with minimal supervision and as part of a team
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PREFERRED REQUIREMENTS :

Certification in office administration

Employment Requirement :

  • Ability to pass a pre-employment background check including Criminal Record check, Drug Screening and motor vehicle record (MVR) according to company policy.
  • Must be legally eligible to work in the US without current or future sponsorship.

This job posting is subject to change at any time.

The YMCA of Metropolitan Atlanta offers excellent benefits and career opportunities as part of our culture of excellence.

The opportunities to serve are vast, and we’re looking for a diverse mix of people, who share our values of CARING, HONESTY, RESPECT, and RESPONSIBILITY to join us and do their best work.

The YMCA of Metropolitan Atlanta does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristics protected by law.

Location :

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