Administrative Assistant

Posted Date 1 month ago(4 / 17 / 2023 9 : 29 AM) Job ID 11583 # of Openings 1 Job Location US-FL-Orlando Category General Administrative Relocation Assistance No Service Line IES

Job Description

Dewberry is currently seeking a detail-oriented Administrative Assistant to support our municipal and site civil teams in Orlando, FL .

This person will perform a variety of administrative functions in support of a fast-paced, multi-discipline group. They will provide general administrative support and specialized targeted support for many clients and projects.

They will also provide support for various managers which may include proposal preparation and additional service contracts preparation.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide.

What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients.

Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry.

Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call Dewberry at Work, that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Prepare meeting minutes
• Compose and finalize reports and memos and transcribe notes
• Assist in preparation of submittal packages
• Support business development and marketing efforts
• Schedule appointments, meetings, agendas, and make travel arrangements
• Generate reports (standardized, monthly, quarterly and annual)
• Handle multiple items simultaneously and daily
• Organize meetings and conferences
• Prepare proposals and additional service contracts

Required Skills & Required Experience

• High school diploma is required, Bachelor’s degree or equivalent experience preferred
• 3-7 years of experience in a professional environment
• Advanced typing skills required
• Excellent communication and organizational skills
• Superb understanding of grammar, editing, proofreading, and formatting skills required
• Advanced knowledge of MS Word, MS Excel, MS PowerPoint, and MS Outlook
• Ability to work independently and as part of a team
• Advanced knowledge of Deltek and Adobe InDesign
• Experience in engineering industry preferred

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees.

So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways.

You may just be the right candidate for this or other opportunities.

• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
• Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report.

These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

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Administrative Assistant

Our office in Orlando is growing and we are hiring for an Administrative Assistant! The right candidate will be highly detail-oriented;

exhibit strong organizational skills; be highly productive; able to juggle multiple tasks; and be a team player.

Essential responsibilities and duties include :

• Create, maintain, update office administration processes and procedures
• Ensure neatness and orderliness of office kitchen, mailroom, training room, and conference rooms
• Enters data from our hazardous waste manifests into our centralized database system
• Provides outstanding customer service to our clients
• Manage corporate office shipping program
• Order, receive, and distribute supplies for employees and general stock
• Order branded documents including business cards, letterhead, and envelopes
• Respond to office management inbox inquiries / requests
• Assist with reception coverage including answering phones, attendance management, and sorting mail and faxes during vacation period
• Ad hoc projects as they arise

Required qualifications :

• Bachelor’s degree preferred
• 1+ years office administration experience
• Proficiency in Word, Excel and Outlook
• High level of comfort with learning new systems and subjects
• Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities
• Strong organization skills with attention to detail

Benefits :

Health, Dental and Vision Insurance

401(K) retirement savings plan with co. contribution

Very Generous Tuition Reimbursement Program

Health & Wellness benefits

TONS of safety training for some positions with opportunities for external trainings and certifications

Paid time off and select paid holidays

Mentorship & Career Succession Planning

Opportunity be involved with employee-led resource groups

Relocation Opportunities

Auto / Home insurance discounts, pet assistance discount plans, discounted movie passes & more!

For further information on Triumvirate & the exciting work that we are doing in the industry, please visit our LinkedIn page - and follow us on Instagram @triumvirateenvironmental

The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals with Disabilities and Protected Veterans encouraged to apply. Triumvirate is an Equal Opportunity Employer (EOE).

To view our California Privacy Notice and Policy, click .

Description

SUMMARY

The administrative assistant enhances administrative effectiveness by providing clerical support to the principal and / or other school administrators or department-director level roles.

The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support.

Job duties vary by departmental assignment.

The Diocese of Orlando four core values lay the foundation for the work performed by employees :

• Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
• Respect : Affirming each person’s God-given dignity and uniqueness.
• Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• Commitment : Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.

They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed.
• Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings;
• makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls;

assists staff, visitors and others.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing the school in a positive light.
• Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community.
• Develops and maintains effective records and information management systems, including a current and accurate filing system.
• Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies.
• Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload;

may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed.

• Responsible for organizing and utilizing volunteer services.
• Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment and ensuring confidentiality is maintained in all areas of responsibility.
• Professionally communicates and interacts with staff members, management team, volunteers and diocesan officials.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information and data.
• Prepares PowerPoint computer presentations for outlines or notes.
• Attends required meetings and gatherings.
• Contributes to team effort by accomplishing related results as needed.
• Continually monitors timeliness to achieve timely completion of all jobs.
• Organizes and maintains re-registration & registration process, through Rediker student data systems.
• Prints reports cards, student achievement certificates,
• Prepares and produces the weekly bulletin and monthly newsletters. Gathers and edits the content and lay-out of the bulletin and completes the bulletin in time for final printing.
• Coordinates, receives and student records contributions.
• Performs all other duties as assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.

Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and / or EXPERIENCE

High school diploma or equivalent supplemented by ten (10) or more years of previous progressively responsible experience in an office environment.

Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

OTHER SKILLS and ABILITIES

• A high level of organizational and interpersonal skill is required.
• Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
• Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language.

Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community.

Confidentiality is essential.

Bilingual-English and Haitian Creole

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed.

Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (10 pounds).

Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time.

Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.

Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.

Requirements are representative of the minimum level of knowledge, skills, and ability.

Responsibilities

University Behavioral Center, a subsidiary of Universal Health Services, Inc. (UHS), is committed to providing intensive mental health services to children, adolescents and adults as well as detox and substance abuse programs for adults.

Our mental health facility provides safe and effective inpatient treatment to assist individuals in leading more productive and fulfilling lives.

The facility is located on a beautiful 14-acre campus in Orlando, Florida, and includes 112 licensed beds. We are currently seeking qualified professionals with active / clear license in the state of Florida.

Previous experience in a psychiatric facility or rehabilitation program is required.

SUMMARY : This position is responsible for providing secretarial and administrative support to the CEO, facilitating the flow of information and accomplishment of the hospital objectives.

Essential Duties :

• Ability to handle difficult situations and frequent interruptions.
• Demonstrates the ability to prioritize and make decisions.
• Pays attention to detail and ability to handle highly confidential information.
• Arranges for meetings, takes and keeps the minutes of such meetings.
• Ability to develop and maintain a good working rapport with internal and external customers.
• Ensure administrative functions are carried out promptly for an efficient operation to include typing correspondence, completing necessary forms, report, schedule appointments, process mail, answer phones, keep Directors advised of meetings, appointments, as necessary.

Qualifications

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION / EXPERIENCE : Associate's Degree or two years of college required. Experience may be considered in lieu of degree.

Minimum five years of secretarial, clerical or administrative experience required, preferably in a healthcare setting. Knowledge of medical terminology preferred (2 years credentialing experience preferred).

Able to type 50 wpm. Must have excellent computer skills (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills.

EEOC Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal state or local laws.

Notice :

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries.

We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.

from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc.

If you feel suspicious of a job posting or job-related email, let us know by contacting us at : https : / / uhs.alertline.com or 1-800-852-3449.

Orlando Florida Kenworth is looking for a talented individual to take on the full-time Administrative Assistant position.

This position is ideal for those who have excellent communication skills and enjoy working in a busy, professional environment.

CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities :

• Provide staff support to the Office Manager, Branch Manager
• Support sales department through the preparation and processing of truck sales, delivery documents, and scheduling
• Assist accounting department with daily order processing, cash receipts and deposits, and customer payment history and trends
• Overall upkeep and maintenance of office area of facility

Primary Duties :

• Answering a multi-line telephone, directing calls, and taking messages as required
• Greeting customers and handling their questions and concerns quickly and professionally
• Accepting customer payments and ensuring transactions and properly documented
• Processing incoming and outgoing mail
• Ensure completion and file paperwork such as parts, sales, and service documentation per supervisor direction
• Review customer accounts and process credit applications
• Process payable invoices to facilitate posting by accounting department
• Communicate with corporate on accounting processes and procedures
• Prepares and drafts delivery documents needed to support sales staff
• Other duties as assigned

Qualifications :

• High School Diploma required; Associates degree in Finance or Accounting is preferred
• At least 2 years of accounting / office related experience is preferred
• Experience answering phones, addressing customer concerns, and MS office (Word and Excel)
• Understanding of common accounting procedures
• Strong organizational skills, detailed and accurate and ability to prioritize
• Excellent written, verbal and customer communication skills
• Ability to handle several tasks simultaneously
• Strong ability to use discretion and sound judgment