Overview

S : US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

S : US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals.

To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Director of Talent Acquisition at

We are seeking a reliable and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide comprehensive administrative support to ensure the smooth functioning of our organization.

Your role will involve a wide range of tasks, including managing correspondence, coordinating schedules, organizing meetings, and maintaining records.

The ideal candidate is a proactive problem solver with excellent communication and organizational skills.

Responsibilities :

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and ensure timely responses.
• Prepare meeting agendas, minutes, and presentations, and distribute them to relevant participants.
• Maintain accurate records and files, both physical and electronic, ensuring confidentiality and easy retrieval.
• Handle administrative tasks, such as data entry, document preparation, filing, and photocopying.
• Monitor and order office supplies, ensuring adequate stock levels.
• Provide general administrative support to team members, including printing, scanning, and faxing documents.
• Assist in managing office expenses and processing invoices.
• Greet and assist visitors, ensuring a positive and professional experience.
• Collaborate with other administrative staff to streamline processes and improve efficiency.
• Perform other duties and responsibilities as assigned by management.

Requirements :

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Attention to detail and a high level of accuracy in work.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and ability to maintain confidentiality.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.

The Liberty NYC is looking for a tech-savvy Administrative Assistant to work side-by-side with the General Manager when dealing with daily operations, such as :

• Onboarding
• Inventory
• Scheduling
• Calendar Management
• Payroll
• Bookkeeping
• Money Management and Cash Handling
• Website and Social Media Maintenance

• Highly organized
• Exceptional time management skills
• Comfortability working both individually and in a team environment
• Basic graphic design skills, specifically with Adobe and / or Canva
• Well-versed in Microsoft Excel

The Liberty NYC is a joint venture by Glenn and Owen Treacher. After being forced to leave their longtime neighborhood bar , Ship of Fools , (due to a huge rent hike) they found the venue in the heart of Midtown Manhattan and started to plan what it was going to be.

They knew that they were going to convert it into a restaurant and bar, but that is where the initial plans stopped. As they started to peel back the layers in preparation for the April 2012 opening, they found original floor tiles from the early 1900s when it was a shirt factory.

This sparked Glenn’s interest in the cinema of the time period and led him to become enamored with Louise Brooks. This rabbit hole revealed the identity of what The Liberty NYC would become;

a modern haven with a nod to old world glamour.

The Liberty welcomes bookings and walk-ins of all sizes. We cultivate an enormously approachable atmosphere that will guarantee you feel relaxed and at home.

We love new visitors; whether you’ve been shopping nearby at Macy’s, looking for an after-work drink, or looking for an event space. You can find it here.

Org. Setting and Reporting

This position is located in the Asia and the Pacific Division (APD) under the Regional Structure of the Department of Political and Peacebuilding Affairs (DPPA) and Department of Peace Operations (DPO).

APD keeps abreast of the latest trends and developments in the Asia-Pacific region and provides briefings on issues to senior officials in the UN Secretariat.

It maintains contact with other sectors of the UN, international and regional organizations, governments and other stakeholders on coordination and policy matters.

Under the overall supervision of the Director, the incumbent reports to the Team Leader for South and Southeast Asia.

Responsibilities

Within delegated authority, the Administrative Assistant will be responsible for the following duties :

Human Resources Management

Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.

g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc.

ensuring consistency in the application of regulations and procedures.

• Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems.
• Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with the Executive Office of DPPA DPO as necessary.
• Maintains and reviews organizational staffing tables; prints and reviews IMIS reports.

Budget and Finance

• Assists team in the formulation of XB budget proposals, monitors status of expenditures and allotments through relevant electronic systems, records variations, updates budget tables.
• Consolidates data received and provides support to higher-level staff with respect to budget reviews by relevant bodies.
• Reviews status of relevant expenditures and compares with approved budget.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
• Assists in the preparation of budget performance submissions.
• Prepares statistical tables and standard financial reports.

General Administration

• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
• Drafts routine correspondence.
• Maintains up-to-date work unit files (both paper and electronic).
• Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
• Performs other related administrative duties, as required, e.g., operational travel programme; physical space planning; identification of office technology needs and maintenance of equipment, software and systems;

organizing and coordinating administrative arrangements for seminars, conferences and translations.

Contract Administration

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Liaises with the Executive Office on the payment of contractors' invoices and monitor payments.
• Prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including : UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.

Competencies Education

High school diploma or equivalent.

Work Experience

Five years of experience in administrative services, finance, accounting, audit, human resources or related area is required.

Knowledge of administrative processes of the UN as well as training on various IT applications / databases and tools that the UN utilizes for performance of administrative functions is required.

Experience with the Asia and the Pacific region is desirable.

Experience working with an international organization is desirable.

Experience processing travel in Umoja or similar ERP system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both oral and written English is required.

Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.

All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.

Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.

Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.

Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application.

United Nations Considerations No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

The ideal candidate must be professional and polished. Salary / Hourly Rate : $22 / hr Position Overview : This Administrative Assistant position will be supporting an energetic and professional startup in their day-to-day needs.

The ideal Administrative Assistant should be someone who can thrive in a fast faced environment and be comfortable multitasking while collaborating with other assistants and team members.

This position will also be responsible for duties such as interacting with clients and guests, office organization, scheduling appointments and answering calls and messages.

The company is looking for an individual with a positive attitude and welcoming presence. Responsibilities of the Administrative Assistant :

• Scheduling appointments, maintaining a calendar, department, and group meetings* Answering calls and direct messages* Greeting clients and guests* Support other assistants and team members in day-to-day operations* Handle critical and highly sensitive and confidential matters* Coordinate setup of new employees with on-boarding facilitation* Maintain inventory of office equipment and office supplies, purchase as necessary and manage a budget* Handle travel agendas and coordinate travel* Follows on various activities to ensure completion and deadlines are met Qualifications for the Administrative Assistant :
• 2+ years of administrative experience* Knowledge and experience working with Microsoft Office Suite (Excel, PowerPoint, etc.

Exceptional time management and prioritization skills* Ability to work in a past paced environment* Excellent organizational and follow-up skills with attention to detail* Team player Education Requirements :

• Bachelor’s degree is required Benefits :
• Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off) As a woman-owned firm, we value diversity.

We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.