We will do this together with customers, partners and colleagues. We will fight for others, not against : We will stand up for and champion everyone’s access to opportunities.

The status quo is not good enough we believe every individual and every community deserves access to financial opportunities.

We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today.

Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with and those we acquire throughout our lives are understood, valued and intentionally pursued.

We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work.

Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage Apply Now

Get to Know the Opportunity

We are looking for an organized and adaptable Administrative Assistant to support general administrative and office functions.

The individual will be responsible for supporting activities for the office, including greeting office visitors, providing catering assistance, supply management as well as providing expansive support for the overall Investment office.

The Administrative Assistant will also be expected to handle calendar organization, the planning of events or meetings, the maintenance of databases and any travel processing.

The Contributions You’ll Make :

The individual will be responsible for :

• Reception responsibilities (i.e., greeting guests, receive and distribute packages while also handling all mailing). Ensure all guests, meeting, vendors are in our security database and conference rooms are assigned.
• Coordinating multiple calendars for the team, including updating all meetings, off-sites, calls as well as the Internal Investment and Travel calendars.
• Coordinating all internal & external meetings. This includes, but is not limited to : Providing assistance to guests during stay, if needed.

Reviewing AV requirements in advance.Assist with reception / office services regarding set-up.Communicate to SD Office of visitors as needed

• Maintain and ensure adequate supplies are stocked (i.e., stationary and office supplies)
• Maintenance of office ensure appropriate individuals are aware of an office or IT issues / improvements. Be the point of contact for IT and other vendors / departments.

Maintain a professional and organized office environment in all conference rooms, offices, and kitchen areas.

• Coordinate all catering (i.e., ordering, set-up and clean-up for events, group meetings and team lunches)
• Be the team contact which includes being the broker contact in order to coordinate in-person meetings for analysts, client calls or presentation requests.

Responsible for adding all meetings to security, assigned conference rooms, etc.

Minimum Knowledge and Experience

• Minimum Associates Degree required.
• 5+ years of relatable experience, preferably in a financial services or investment management environment.
• Experience utilizing MS Office Products (i.e., Outlook, Excel, Word, PowerPoint, Teams, etc.)
• Strong verbal & written communication.
• Organized, with the ability to handle multiple tasks and priorities.
• Must have the ability to lift and handle packages up to 30lbs.

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Compensation Pay Disclosure :

Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities.

The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.

e., annual cash incentives, sales incentives, and / or long-term incentives) based on the role to reward the achievement of annual performance objectives.

Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting.

Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and / or skill level and will be finalized at the time of offer.

Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$0 - $0 USD

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally.

Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind : To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan with generous company matching contributions (up to 6%)
• Voya Retirement Plan employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250 / year
• Paid time off including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time 40 hours per calendar year

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture :

• Customer Focused : Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking : Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality : Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen : Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility : Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Equal Employment Opportunity

Reasonable Accommodations

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers.

Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

• Prepares correspondence, memoranda, reports, etc.
• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May schedule appointments & meetings
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma / GED required
• Previous administrative assistant experience preferred but not required
• Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to :

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions : The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification.

They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee.

This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will.

These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation : $35,000.00 - $40,000.00

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access.

By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

Alutiiq Information Management, LLC is seeking a well-qualified candidate to fill an open Administrative Assistant position.

This position will support Navy engineering contracts located in San Diego, CA.

• Provide administrative support to the Project Manager.
• Create, maintain, and update various excel spreadsheets to track expenses and labor hours.
• General data entry support.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order material / supplies and research new vendors and suppliers
• Maintain contacts lists.
• Provide general support.
• Assist with new hire candidates.

REQUIRED QUALIFICATIONS AND EXPERIENCE :

• Security Clearance Required : Must be able to obtain and maintain, at minimum a SECRET security clearance.
• H.S. Diploma or equivalent
• Pursuant to the Government Contract, you must be a U.S. Citizen.
• The candidate shall have intermediate to advanced computer skills / knowledge in the Microsoft Office suite, including Outlook, Word, and Excel.
• The candidate should have a basic understanding of Office 365, SharePoint.
• Candidate should have general knowledge of DoD Contracts.
• The candidate must have excellent communication skills.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• A good team player with teamwork spirit when deal with issues Professional and friendly attitude to internal and external customers.
• Detail-Oriented. Proactive. Dependable. Adapts to change easily. Good command of communication & coordinating skills. Self-starter.

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our leadership team, ensuring they have all the information and resources needed for best outcomes.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Benefits / Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma / GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects