Description :

All Candidates applying need to be vaccinated for COVID and show proof of receiving the COVID vaccine before being interview and hired.

We are an integrated medical, mental health, and dental clinic, located in Swissvale. We serve the neighborhoods of Swissvale, Wilkinsburg, Braddock, the greater Pittsburgh area, and all people who come to us.

At Metro, our providers collaborate with each other to treat every aspect of a patient's health, all under one roof. We offer all of our services to everyone, regardless of identity, income, insurance status, or the ability to pay.

Metro Community Health Center extends great benefits to our eligible employees.

MCHC current benefits are :

MCHC pays 100% of the employee premium for UPMC Platinum Small Business Medical, United Concordia dental, STD, LTD and Life insurance

VBA vision coverage is offered as voluntary coverage that paid for by the employee

Medical and Dependent Care FSA and HRA

2 weeks of paid parental leave

20 days (4 weeks) of PTO for your 1st two years

11 paid holidays

401k with a 4% match

Job Summary :

Must have excellent communication and organizational skills, ability to interface professionally and competently with clientele, staff members and community partners.

Ability to prioritize, manage time and multi-task workload. Own transportation and flexibility with work schedule required.

Requires critical thinking skills. Desire to work closely with homeless and underserved population. Experience in data entry, Access, MS Word, Excel.

Knowledge of community resources helpful. Must have excellent organizational skills and attention to detail, and excellent time management skills with proven ability to meet deadlines.

ESSENTIAL FUNCTIONS :

• Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff.
• Work effectively with external vendors
• Compliance with HIPAA
• Regular attendance
• Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Reads, research, and routes executive correspondences
• Drafts letters and documents for internal and external audiences
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

Requirements :

POSITION REQUIREMENTS

• Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc.
• Responsible for assembling and distribution of materials for Board meetings each month.
• Calls Board of Directors and committee members as needed to determine attendance for meetings.
• Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary.
• Types with speed and accuracy from dictation, rough draft, or general instructions.
• Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate.
• Maintains administrative files.
• Excellent oral and written communication skills
• Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems in a timely manner, achieving a high level of customer satisfaction through polite and professional communication
• Provides visitors and callers with information on Metro Community Health Center, such as address, directions, fax numbers, website and other related information and directs phone calls and inquiries requesting information to the appropriate staff member
• Handles sensitive information in a confidential manner
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies;

verifying receipt of supplies

• Prepares invoices and reports to funding agencies as needed under the direction of the senior team.
• This position abides by the policies and procedures of Metro Community Health Center.
• Performs any other duties as assigned.

EDUCATION / KNOWLEWDGE / ABILITIES :

• Types with speed and accuracy from dictation, rough draft, or general instructions
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Ability to use office equipment including but not limited to computers, fax machines, telephones and copiers
• High School Diploma or GED and one year of administrative assistant experience, or any equivalent combination of experience and training
• Ability to handle multiple projects
• Ability to prioritize and manage time

PI221983362

We are seeking an Administrative Assistant for a position in Coraopolis, PA.Job Duties : -Draft and review the following documents : -Grant / permitting submissions-Site submissions-Bid reports-Utility letters -Pre-construction documents-Shop drawings -General correspondence letters -Answer phones -Provide back-up and assistance to other secretaries-Project filing Job Requirements : -1+ years" experience in a professional and preferably technical setting-Strong verbal / written communication skills-Detailed-oriented -Outstanding proofreading skills -creating and editing PDF's-Well-versed with MS Office software (Word, Excel, PowerPoint, Outlook / Teams)-Highly organized -Ability to handle multiple tasks at the same time and meet deadlines in a fast-paced environment

Hampton, Virginia

For over 100 years, at Riverside Health System, we have made it our mission to care for others as we would care for those we love.

Location : Riverside Behavioral Health Center

Overview

Administrative Assistant Level 1 supports one or more department level management. Position is responsible for the following core job functions : Meeting Preparation, calendar management, Travel Arrangements, Invoice / POs, Customer Service, Phone Support, file management, meeting support and data entry.

Position may be assigned responsibility for timekeeping. Position must demonstrate proficiency with Microsoft Office applications and other software as need.

Utilizes the Riverside Care Difference principles in all interactions. Performs other duties as assigned.

Qualifications

Education

Experience

• 1-3 years General - Administrative Assistant / Secretary (Required)
• 1-3 years Microsoft Office (Required)

As a Riverside Health System team member, our benefits have you covered :

Health & Wellness :

• Medical Plan Options
• Vision and Dental plans (including orthodontic care)
• Wellness & fitness center discounts
• Onsite pharmacy and delivery options
• Riverside Health System services discount
• Flexible spending and savings accounts
• Healthy lifestyle incentives

Peace of Mind :

• Group Term Life and AD&D Insurance
• Short Term Disability
• Whole Life Insurance
• Critical Illness Insurance
• Accident Insurance
• Legal Insurance
• Pet Insurance

Financial Support :

• CEUs (MedBridge Education)
• 403(b) Savings Plan (Immediate Matching)
• Specialty Certification Financial Assistance
• Company Wide Bonus Program
• Employee Help Fund

Work-Life Balance :

• Paid Time Off (full- and part-time team members)
• Extended illness bank
• Care.com membership
• Employee Assistance Program
• Adoption Assistance
• Area retail discounts
• Community involvement opportunities

This is a part time position with flexible hours. Could be full time if you would like to work at multiple locations. Make your schedule based on your needs! Many great benefits including free meals, health insurance, vacation pay, tuition assistance, YMCA discount, 401K program and more!

Do you consider yourself outgoing? Are you detail-oriented and enjoy working with others? Lastly, are you looking to join a growing organization, that offers real opportunities for growth?

Our client is looking to add an Administrative Assistant to their team. This role serves dual functions. Part of your time will be focused on performing administrative tasks, supporting the ongoing management and improvement of the firm’s operations.

The second function is where the GROWTH opportunity presents it self, as you will be working very closely with, and supporting the Business Development team.

This partnership will expose you to the ins and outs of Business Development, Sales, and Marketing, and can lead to opportunities in these functions within the organization!

Primary Responsibilities :

• Reception duties and other clerical tasks as assigned
• Expense & Travel Management including bi-weekly expense reporting back-up duties
• Administrative support to team
• Calendar management for team leaders
• Weekly Travel Calendar & Staff Meeting Materials management
• Meeting & Catering Coordination : Organize internal / external meetings including catering, meeting materials, etc.
• Supplies Fulfillment Coordination : Distribute and organize receivables, daily replenish of supplies in respective areas, daily / weekly supplies restock for all printing devices
• Management of internal Telephone Directory
• Mailings : Management of certified mailings of tax filings, distributions, and notifications

Qualifications :

• 3-5 years of administrative assistant experience or similar
• Polished and articulate writing and speaking skills, demonstrating self-confidence and tact
• Extrovert personality, high EQ, good at connecting with others and cultivating relationships
• Self-starter with strong sense of ownership and ability to operate within a close team and independently
• Driven, strong interest in self-development, and high integrity
• High level of maturity and an exceptional work ethic
• Resourceful and detail-oriented with strong organizational skills
• Comfortable in a fast-paced and evolving environment
• Ability to work independently and with team members
• High sense of personal responsibility and accountability
• Desire to be proactive and anticipate the needs of others
• Proficiency in a variety of software applications Word, Excel, PowerPoint and Outlook
• CRM database knowledge : Experience creating, maintaining and entering information into databases
• Concur (or similar) Travel and Expense platform knowledge
• Knowledge of various conferencing platforms (BlueJeans, Zoom, Teams, etc.