We are looking for a Front Desk Receptionist / Data Entry Clerk to join our team. This includes greeting, answering phones, assisting clients, data entry, and light filing.

The ideal candidate will deliver a professional and qualified first impression to all clients. This person has excellent communication and customer service skills.

He / she has a basic understanding of administrative and clerical procedures / systems and the ability to multitask. Responsibilities : Guest services : Welcome guests, employees, and clients who arrive at the office and clarify the purpose of their visit and who they want to see.

Answer all phone calls and emails sent to the main office and provide inter-office messages as requested. Administration : Send out and receive email, documents, and packages.

Distribute items to mailboxes and offices as requested. File and keep good records. Data entry accurately and timely. Maintain an organized filing system.

An other miscellaneous duties.

Position Summary :

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, as well as additional clerical duties

Essential Functions :

• Answers the telephone and directs the caller to the appropriate associate. Transfers a caller to an associate’s voice mailbox when the associate is unavailable.
• Greets and directs visitors.
• Confirms membership, issues temporary membership cards, and occasionally process new memberships on computer.
• Takes and retrieves messages for various personnel.
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Receives, sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
• May also assist with other related clerical duties such as photocopying, faxing, filing and collating.

Other Responsibilities :

Performs other work-related duties as required and assigned.

Education, Experience and Skills Required :

• High School Diploma or GED, OR
• Any appropriate combination of education and experience.
• Ability to communicate effectively
• Commitment to company values and strong customer orientation.

Work Environment :

For the most part the ambient will be room temperature, lighting and traditional office equipment as found in a typical office environment.

Acknowledgement :

I fully understand the responsibilities and qualifications required for this job. Furthermore, I find that I am capable of performing the required functions.

Job Description

Oak Park Oasis, a Skilled Nursing Facility seeking a part time receptionist. The ideal candidate must be highly motivated with excellent communications skills, and be able to multi-task independently in a fast paced professional environment.

Job Duties :

• Greets and welcomes visitors; announces visitors to appropriate personnel.
• Courteously answers and routes phone calls in a timely manner.
• Orders, stocks, and distributes office supplies.
• Receive and sort daily mail / deliveries / couriers.
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
• Maintains safe and clean reception area.
• Interacting with clients and the general public, ensuring all visitors follow facility’s policy.
• Will be required to check all clients in and out of the facility appropriately
• Assisting with other administrative tasks as needed.
• Job Qualifications :
• Strong organizational skills and attention to details.
• Proficient in Microsoft Office programs
• Exceptional verbal and written communication skills.
• Positive attitude and great work ethic
• Excellent telephone / email etiquette and customer service skills
• Ability to maintain confidential information

Description

Greenberg Traurig, a global law firm, has an excellent opportunity for a Receptionist in our Chicago office. We offer competitive compensation and an excellent benefits package.

Position Summary :

The primary focus of the Receptionist position is to act as the first point of contact for visitors, schedule conference rooms and manage the flow of incoming calls to the office.

This position will also serve as a team member of the National Receptionist Team and assist in answering calls on a regional basis.

The Receptionist may also perform a variety of administrative tasks to support the daily needs of the office. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities :

• Greets visitors and clients warmly and promptly notifies internal parties of arrival
• Answers incoming calls (locally and nationally) and directs them appropriately
• Heavy conference room scheduling using reservation software
• Proactively monitors conference room schedule to avoid conflicts and resolve minor issues if any should arise
• Coordinates and records messenger service pickup and delivery
• Updates the daily visitor list for building security
• Manages transportation needs for internal and external customers, including cabs and car services to airport, court, etc.
• Reserves visitor offices as requested and accommodates visitors upon arrival
• Issues and collects visitor ID badges and maintains the visitor ID log
• Updates office directory on a weekly basis
• Ensures all visitors check in at reception immediately upon arrival to maintain security
• Maintains high degree of professionalism and confidentiality
• Assists other departments as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies :

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
• Candidate must be a self-starter who can work independently with minimal supervision
• High attention to detail, outstanding organizational skills and the ability to manage time effectively

Qualifications & Prior Experience :

• High School Diploma : College Degree in Hospitality Management is a plus
• Minimum 3-5 years of experience as a receptionist or other administrative clerical position in a professional environment
• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
• Exceptional computer skills with the ability to learn new software applications quickly

Continental Nursing & Rehabilitation Center -

PART-TIME RECEPTIONIST NEEDED!! SHIFT : MONDAY - FRIDAY 4PM - 8PM

The Receptionist assumes responsibility for the clerical operations of the facility. This includes providing clerical support to all disciplines, accounts payable, purchasing and overseeing front desk operations.

The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

Job Knowledge / Duties :

• Attends all mandatory in-services by the employee’s anniversary date
• Acts appropriately under the direction of the Administrator and acts as an active member of the interdisciplinary team
• Demonstrates ability to adjust to changes in unit / shift assignments to meet facility needs
• Provides clerical support to the Administrator and respective disciplines
• Assists with answering phones, running facility errands, and maintaining personnel files
• Demonstrates responsibility for purchasing and accounts payable for all departments
• Updates and preserves all current facility contracts
• Maintains and updates all physician licensure, credentials and insurance information
• Demonstrates knowledge of and complies with the Code of Conduct and Corporate Compliance
• Program when performing work functions
• Is aware of, and adheres to, Resident’s Bill of Rights and Confidentiality of Resident
• Information
• Interacts with residents, family members, co-workers, clinical and ancillary staff in a non- judgmental, supportive and calm manner
• Addresses family satisfaction issues immediately and assists in resolving the matter in a professional manner
• Is aware of Resident Abuse Reporting Law
• Participates as assigned in the orientation of new staff and demonstrates a positive, helpful and enthusiastic attitude
• Creates and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility
• Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level they are currently functioning

Benefit Package Includes :

• Excellent Pay
• Paid Vacation Time
• Paid Sick Time
• Group Health Insurance / Dental & Vision / Life Insurance / Disability / Retirement
• Paid Birthday

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

In addition to federal law requirements, our company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.