Litigation Legal Secretary / Paralegal, Chicago, IL

FordHarrison LLP, a national labor and employment law firm, seeks a full-time litigation legal secretary / paralegal for its Chicago office.

The assistant will provide direct support to up to three attorneys. This position offers a hybrid work schedule.

An attractive benefits package is also provided. Interested applicants should submit a cover letter, resume, and salary requirements.

No phone calls or search agencies.

Compensation :

$68,000 - $73,000 yearly

Responsibilities :

• Responsibilities of the position include but are not limited to;
• Finalizing correspondence
• Preparing TOCs / TOAs
• Entering billable time
• Managing the conflicts check process for new matters
• Maintaining case files
• E-filing (both state and federal)
• Other duties as assigned.
• The assistant works closely with the attorneys’ assigned billing specialist

Qualifications :

• The ideal candidate must have;
• At least three-five solid years of litigation experience
• Be highly motivated
• Dedicated
• Hard-working
• Comfortable working in a team environment
• Candidates must have intermediate to advance MS Office skills - with exceptional knowledge of Excel
• Possess excellent interpersonal skills (oral and written)
• Be able to work effectively under pressure and meet tight deadlines
• Knowledge of the firm's document management program, iManage / FileSite, as well as its time and billing system, Aderant, are a plus

About Company

FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.

JOB SUMMARY FOR Legal Assistant :

We are seeking an Administrative Assistant for our leading client. This candidate will provide administrative support to one or more Senior Directors and Paralegals.

RESPONSIBILITIES FOR Legal Assistant :

• Ability to process a high volume of time-sensitive matters while meeting deadlines
• Ability to adapt to software programs
• Communicate information effectively in a clear and concise manner
• Document production and editing
• Travel planning including logistics and expense reporting
• Maintain and update file database

JOB EXPERIENCE FOR Legal Assistant :

• Experience supporting Director level including calendar management and travel coordination
• Multitasking and organizational skills a must
• Capable of shifting attention between one task and another
• Intermediate-level experience and proficiency with MS Office products and virtual meeting tools

SKILL REQUIREMENTS FOR Legal Assistant :

• Strong verbal, written communication and critical thinking skills

Entry-level admin position with a premier environmental law firm for those motivated and interested in the field of law.

Position : Legal Assistant / Top in our field

Responsibilities :

• This is a hybrid role in which your duties will include working alongside some of the best legal minds in the city.
• Review radiology images for high-profile cases, research identifiers of sources via ancestry, and organize medical records and pathology reports for trials.
• This is a fascinating position for a curious mind.

Qualifications :

• Liberal Arts or Political / Social Science degreed individual is desired for this fast-paced environment.
• Any previous administrative or light legal experience will qualify you for this great opportunity.

Our firm does lots of pro-bono work and this is your chance to give back. Casual Lasalle Street firm offering great benefits and perks like free lunch.

If your aspirations include law school, this is NOT the job for you unfortunately.

Benefits / Perks

• Competitive Compensation
• 401K
• Medical, Dental and Vision Insurance
• Vacation and sick days

Job Summary We are seeking an experienced Legal Secretary to join our team. In this role, you will provide assistance to multiple attorneys, providing support and ensuring they are able to carry out their duties.

You will be performing complex and specialized secretarial and clerical tasks, communicate with clients, compile case materials, and a variety of administrative duties.

The ideal candidate must be a professional, highly motivated, detail-oriented and organized individual with a positive can-do attitude.

Must be able to work independently as well as a team player in order to meet the clients and attorneys needs and must have the ability to process routine daily functions while being able to resolve sensitive issues and complex assignments.

Responsibilities

Provide general administrative support such as typing correspondence, pleadings, discovery, copying , mailing, service of documents, ensuring documents are filed with clerk of court (i.

e. getting attorney work product out the door appropriately)

• Advising attorneys of material received when attorney is not in the office
• Schedule motions, depositions, meetings, etc.
• Communicate with clients and witnesses
• Welcome clients into the office and evaluate their needs
• Receipt and docketing of all incoming materials (physical paper and electronic) including properly recording to the Files Directory with corresponding Firmwide Calendar diary entries and invitations for court, hearings, depositions and other dates
• Ensure that case-related documents are well organized and available for review
• Posting time into billing program on a daily basis for receipt of materials
• Assisting attorneys with document retrieval, generation, transmission, etc.

Qualifications

• Must have 3 - 5 years if recent Legal Assistant / Secretary experience in insurance defense and coverage litigation (some appellate experience is a plus)
• Familiarity with legal procedures, terminology, and the court system
• Excellent verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Advanced proficiency with Microsoft Office, including Word and Outlook
• Knowledge of Adobe; formatting documents
• Experience with e-filing and ability to coordinate projects
• Ability to multitask and work well under pressure

Flexible work from home options available.

At Littler, we understand that workplace issues can’t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients don’t have to.

We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach?

With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking.

And with powerful proprietary technology, we disrupt the status quo delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate.

Because at Littler, we’re fueled by ingenuity and inspired by you.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Prepares legal documents and / or general correspondence from printed hard copy.
• Prepares court documents for service to opposing parties and federal and state e-filing documents.
• Drafts writes routine business correspondence as requested.
• Comfortable with document management systems.
• Maintain attorney contact list through Outlook as well as calendar scheduling for court dates, meetings, and travel arrangements.
• Actively maintain court docket and alert attorneys of deadlines.
• Review and revise, expense reports and pre-bills.
• Proactively seek guidance from other resources, i.e., firm-provided resources, attorneys, or management when questions arise from clients or outside vendors.
• Maintain a professional, calm, and pleasant demeanor when speaking with clients.
• Sound judgment and confidentiality are required.