Wilson Elser Jobs (3)

The Position

Qualifications

• Must have a minimum of 2 years’ experience in a law firm or professional office setting
• Must possess strong, clear and effective verbal and written communication skills
• Strong computer skills with proficiency in MS Office Suite and document management systems
• Familiarity with legal documents, docketing, and litigation procedures is a plus
• Ability to work independently as well as part of a team, supporting the office and attorneys
• Must be able to multitask and successfully manage a variety of demands daily
• Must have exceptional organizational skills, attention to detail and a strong ability to prioritize
• Ability to sit at a desk and utilize a computer for the duration of shift
• Ability to lift up to 20 pounds

Responsibilities

• Answer telephone calls, take messages as needed
• Receive incoming court E-filings, save to document management system and circulate to appropriate recipient teams
• Copy, scan and print requests
• Process vendor invoices and check requests
• Calendar deadlines and implement organizational tools to ensure deadlines are met
• Assist attorneys with email / correspondence; draft letters and documents
• Maintain case lists
• Open new client matters
• Manage documents and organize electronic case files
• Respond timely to all inquiries and communications
• Provide general administrative and clerical support as directed
• Other administrative tasks as assigned

Why Should You Apply?

• Excellent Benefits
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $40,000 to $50,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law .

The Position

Qualifications

• Bachelor’s Degree or equivalent work experience
• Minimum 1 year of experience as an Executive Assistant, minimum of 2 years of experience in a law firm setting, or minimum 3 years of experience as an administrative assistant in a professional services, tech, or equivalent office setting
• Experience using a Document Management system
• Proficiency with Microsoft Office : Outlook, Work, Excel, PowerPoint, and SharePoint
• Experience with data entry or data management a plus
• Experience with web-based collaborative platforms a plus
• Experience with collaboration and work management software a plus
• Experience with team messaging and instant messaging programs a plus
• Experience with email management
• Experience with calendar management
• Experience coordinating meetings
• Experience with direct client and / or customer interactions
• Strong administrative skills with ability to manage a high volume of work
• Superior attention to detail and the ability to meet tight deadlines while juggling multiple requests is critical
• Excellent written, verbal and interpersonal communication skills
• Ability to work in a national team-based setting to support attorneys and paralegals
• Ability to exhibit the utmost professionalism in all client interactions

Responsibilities

• This role will support a national client services team, and is centered on liaising between a key leadership group with close client contact and the broader national client services team leadership
• Schedules highly confidential meetings and manages highly confidential documents and information
• Managing a complex calendar : the successful candidate will be responsible for using sound judgement in mapping out day-to-day meetings and responsibilities amongst a team of attorneys
• Scheduling and tracking key meeting series, client requests, and project management goals, and working backwards from those deadlines to manage team communications to ensure any deliverables are met
• Collaborating on projects intended to expand communication, document management, data entry, and data management
• Assisting with project management functions and process implementation on the client services team, including : assisting with document preparation, assisting in the implementation and enforcement of process improvements;

and assisting data collection, data entry, and data management

Providing clerical or administrative legal services support as requested

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $49,000 to $75,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

The Position

Qualifications

• Must have 5+ years Litigation experience
• Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities
• Familiarity with New York and New Jersey State and Federal court procedures and rules
• Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys
• Open to taking on new responsibilities and challenging tasks
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)
• Strong written and verbal communication skills
• Licensed Notary

Responsibilities

• Prepare legal filings : format documents, pull exhibits, proofread and redact documents
• Prepare court filings, become familiar with court rules and filing procedures
• E-file court filings
• Open new matters
• Document management and organization, saving to network, indexing for file room
• Retrieve court decisions from Westlaw
• Prepare cover letters for attorney bills
• Input billing information into billing software
• Schedule conferences and depositions, maintain attorney calendars

Why Should You Apply?

• Excellent Benefits including a 401k match
• Generous PTO plan
• Excellent growth and advancement opportunities
• Corporate Discount Plans

The annualized salary range for this position is $60,000 to $80 ,000.Actual pay will be adjusted based on experience and other job-related factors permitted by law.