Vancouver Christmas Market Jobs (1)

Job description

Have you ever heard of Glühwein / Mulled Wine, a Christmas Pyramid, or a Schwibbogen?

A traditional German-style Christmas Market is coming near you in Seattle in November 2023! Set up at the Seattle Centre next to the Space Needle, the market will feature traditional European food and merchandise to spread Christmas Cheers.

The Seattle Christmas Market (SCM) will be supported by the Vancouver Christmas Market (VCM), an established brand that has welcomed over 2.

5 million guests since 2010 in Downtown Vancouver, B.C.

If you are looking for a diverse workplace and want to become part of the upcoming Seattle Christmas Market, we invite you to have a look at our job opportunities and apply.

Full-Time Employment Opportunity Event Coordinator (2 Positions)

The Seattle Christmas Market is seeking two driven, and enthusiastic Event Coordinators, who will report directly to SCM’s General Event Manager.

Successful candidates for this role are creative thinkers who understand the specific needs of the company’s seasonal event while keeping in mind the larger components necessary for its completion.

The candidates are confident leaders and efficient planners. Not only do successful candidates need to be proficient in negotiating, but also have the expertise to manage suppliers, partners and vendors.

The full-time position will be remote from Monday to Friday until September. From October to December, candidates will be required to be on-site based on market hours, which include evenings and weekends.

Roles and Responsibilities

• Act as a first point of contact for all suppliers and vendors;
• Assist in developing and maintaining a detailed production schedule, coordinating activities and timelines with relevant stakeholders;
• Establish and maintain effective communication channels with suppliers to address any operational issues or concerns;
• Coordinate with SCM’s partner company to collect required paperwork from vendors and ensure compliance with regulations and guidelines;
• Oversee the management and distribution of uniforms to staff members;
• Maintain records of uniform inventory and ensure proper care and maintenance of uniforms;
• Collaborate with SCM’s General Event Manager in training staff members;
• Coordinate supplier services and infrastructure during planning, event, and dismantling phases (décor, operations, entertainment, etc.);
• Coordinate suppliers and vendors move-in and move-out in collaboration with SCM’s General Event Manager;
• Collaborate with Yellow Dog (inventory management) to maintain accurate records of inventory levels and monitor stock availability;
• Manage and coordinate scheduling of Hausmeister (handyman) personnel, ensuring appropriate coverage and efficient use of resources;
• Ensure compliance with operational standards, safety regulations, and customer service guidelines;
• Oversee third party Operational team of the Front of House (FOH) area, carousel, and information services;
• Onsite support for sound and stage team in conjunction with VCM Entertainment Coordinator
• Comply with strict standards of quality and accuracy;
• Attend training meetings with suppliers and vendors to stay updated on industry best practices and trends;
• Work hand in hand with other Event Coordinator and be point of contact in their absence.

Requirements and Selection Criteria

• Curious, Inquisitive, Creative, and a Christmas enthusiast;
• 1-2 years' experience executing events / festivals in a coordinator role;
• Bachelor’s degree or Diploma in a related field of study (an event management related degree is preferred);
• Must have advanced proficiency with software and online tools specifically with the full Microsoft Office Suite. Experience with Yellow Dog (Inventory System), Airtable, and Square would be an asset.
• Diplomatic approach while working within policies, rules, and procedures;
• Demonstrative, self-critical, determined approach to completing assignments;
• Ability to multitask within tight deadlines;
• Proven experience managing suppliers for events or festivals;
• Excellent verbal and written communication skills;
• Attention to detail working with documents and projects during the market;
• Excellent organizational skills and project management experience;
• Experience with scheduling and overseeing the activities of large groups;
• Ability to take projects from concept through execution to final production;
• Ability to quickly adapt to changing environments, problem-solving skills, and an innovative mindset including exercising good judgment and decision making;
• Must be available evenings and weekends during event;
• Second Language (German) an asset;
• Valid Driver's license;
• Ability to lift up to 40 pounds and work in an outside environment for long periods of time.

Compensation

• 55,000 USD based on experience
• Performance Bonus

Application Process

Please send RESUME and COVER LETTER

All applications will be kept in confidence. No telephone calls or faxed applications, please. We thank all who express an interest in this position;

however, only those selected for an interview will be contacted.

COVID-19 considerations :

We require employees to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen.