University of Denver Jobs (2)

Conference & Event Services (CES) delivers exceptional service, resources, and support to events on the University of Denver (DU) campus.

While upholding the University's integrity, values, and inclusive engagement, CES cultivates strategic relationships with its internal DU partners to ensure the success of outreach to local, national, and global organizations.

CES provides services to clients for the exploration, discussion, and enactment of issues and topics germane to a variety of important areas that include civic, political, non-profit, educational, and business.

Position Summary :

This position will provide strategic planning, management, and execution of events for visitors, external organizations, faculty, staff, and students who wish to plan an event on campus, including meetings, events, and summer conferences.

Event Managers report to the CES Director of Events & Marketing and works closely with other professionals at the unit and campus levels, including but not limited to the Chancellor and Provost offices and other VIP clients.

Success in this position requires flexibility to balance overarching DU and event strategy with managing logistical details.

We are seeking a candidate with exceptional customer service and problem-solving skills with the diplomacy and savvy to work with a wide range of VIP stakeholders.

This position fosters collaborative and inclusive partnerships and works closely and serves on project teams with staff and service partners from across campus, while also serving off campus clients.

This is a benefited position expected to work approximately 37.5 hours per week, with a flexible schedule as needed to support evening or weekend events.

Essential Functions :

• Manage events including but not limited to meetings, receptions, conferences, graduations, by conducting site tours with prospective clients, booking in Ungerboeck (EBMS), scheduling in 25-Live, executing contracts, collecting receipt of payments, planning, and implementing client requirements.
• Oversees implementation of all event details including, but not limited to, meeting room assignment, room set-up, media, dining, signage, security, HVAC, grounds, & custodial.
• Consults with clients to determine objectives and requirements for events such as conferences, retreats, and meetings.
• Understands and assigns event space to achieve effective use of resources.
• Collaborate with University employees and external vendors to perform tasks necessary for the management, execution, and settlements of events.
• Establish and maintain effective working relationships with employees, service contractors, and the external public.
• Monitor assigned event requirements as interfaced with other events and activities scheduled in the University venues.
• Assist the Assistant Director of Summer Conferencing by coordinating conference logistics with service providers, guests, and other Event Managers.
• Develop creative event materials such as invites, programs and event signage.
• Administrative duties include support to CES, while on occasion other duties that will be assigned outside the normal day-to-day range of responsibilities and timeframe which will include some nights and weekends.
• Meet regularly with supervisor to provide updates, monitor performance, seek guidance, and provide feedback.

Supervisory Duties :

The Event Manager may oversee contracted entities and part-time employees during an event, including University internal contracted employees (parking, custodial, etc.) and students.

Knowledge, Skills, and Abilities

• Required :
• Excellent project management and organizational skills.
• Proven ability to plan, organize, and manage processes that bring about the successful completion of specific objectives.
• Excellent oral and written communication skills with both staff and clients.
• Sales experience and willingness to learn event management software and processes.
• Ability to work in a high-pace, team-oriented setting.
• Demonstrates dependability.
• Capacity to lead, work independently, and exercise sound judgement.
• Displays outstanding attention to detail and commitment to quality.
• Adapts and shows flexibility when working in a transitioning environment.
• Self-motivated, takes initiative and brings creative and effective problem-solving skills to complex challenges.
• Proficient in Microsoft Office Suite.
• Preferred
• Certified Event Planner
• Ungerboeck (EBMS) software
• 25Live scheduling software
• Experience in Higher Education
• Experience with VIP clients and high-profile guests and / or donors

Required Qualifications :

• Undergraduate Degree or Equivalent Experience
• Three to four years of related experience in event management

Preferred Qualifications :

• Master's Degree or Equivalent Experience
• Five plus years of experience managing events in an academic setting

Working Environment :

• Standard office environment.
• Unexpected interruptions occur often, and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities :

• Ability to sit in front of a computer for an extended period of time
• Ability to move about the campus pending events with the capability of transporting objects up to 50 lbs.

Employees are held accountable for all functions of this position. This position description is not intended to be an all-inclusive list of duties, responsibilities, or qualifications associated with the position.

May perform other duties as assigned.

Work Schedule

Standard hours are Monday - Friday, 8 : 00 a.m. - 4 : 30 p.m. Nights and weekends as needed for events.

In accordance with the University's flexible work policy, this position is eligible to be considered for partial remote work.

Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline

For best consideration, please submit your application materials by 4 : 00 p.m. (MST) July 5, 2023.

The posting will remain active until the position is filled.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number :

The salary grade for the position is 09.

Salary Range :

The salary range for this position is $55,000 - $62,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting.

The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.

Benefits :

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass.

The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application :

• Resume
• Cover Letter
• The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972;
• Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973;
• Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967;

and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and / or retaliation.

For the university's complete Non-Discrimination Statement, please see non-discrimination-statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

Advertised : June 20, 2023

Applications close :

Throughout its 75-year history, the University of Denver Graduate School of Social Work (GSSW) has administered numerous externally-funded projects serving children and families.

The Butler Institute for Families (Butler), established in 1994, is affiliated with GSSW and is nationally recognized for our leadership and collaborative work at the national, state, and local level in evaluation, research, and technical assistance aimed at improving the quality of child-, youth-, and family-serving systems.

We bring together researchers, practitioners, public and private service system experts, and community members to : engage in program evaluation and research;

examine outcomes; and provide technical assistance and training to program administrators, direct service providers, and community leaders.

Currently, Butler conducts business in four primary content areas : child welfare, early childhood systems, tribal child welfare, and behavioral health.

These content areas operate within a Research-to-Practice framework that promotes the use, adoption, adaptation, replication, and scaling of research and / or evaluation knowledge, and the integration of this knowledge in practice.

In addition to the benefits offered by the University of Denver (see here for more details : https : / / www.du.edu / jobs / ), Butler offers the opportunity to work with a dedicated group of people committed to using research and evaluation to inform practice and practice to inform research and evaluation.

We also offer professional development and job growth opportunities, flexible schedules, and the opportunity to work remotely.

Butler stands in solidarity against the systemic oppression of persons of color and American Indian / Alaska Native tribes, communities, and individuals.

Butler intentionally partners with family and child serving agencies to create healing, positive systemic change and daily inclusive actions that reflect racial equity.

Position Summary

This position will primarily support the National Child Welfare Capacity Building Center for Tribes project (Center for Tribes), as well as future projects working with tribal and urban American Indian communities.

The Center for Tribes is a multi-year, multi-partner, multi-million-dollar cooperative grant administered by the Butler Institute.

More information about the National Child Welfare Capacity Building Center for Tribes can be found here : https : / / capacity.childwelfare.gov / tribes.

The Tribal Project Manager has significant grants and project management experience with Federal and state-funded initiatives, especially those involving tribal nations and / or communities of color.

This position requires experience in providing general administrative and accounting / budgetary support, knowledge of federal grant submission databases, grant reporting requirements, and contract and sub-recipient management.

The Tribal Project manager provides general administrative support to the Center for Tribes PI, co-PIs, and Director, and Butler Leadership, and provides logistical support and task management, as requested, for Center for Tribes service delivery, trainings, meetings, conferences, and other activities.

The ability to communicate clearly and effectively, both verbally and in writing, with funders and a variety of project stakeholders is essential.

So, too, is the ability to develop and manage electronic tools that facilitate communication across a range of geographically dispersed stakeholders.

This position may manage the grant-writing and proposal submission, renewal, and carryforward processes for the Center for Tribes and other grants, including coordinating with stakeholders, informing the budget, drafting proposal narrative, and compiling the final proposal for submission.

This is a grant-funded position, and while Butler often has new projects that can replace a project that ends, Butler cannot guarantee positions after the end of grant funding.

Essential Functions

Grant Management

• Collaborate with the PI and co-PIs, accountants, and Director of Finance and Grants Management to monitor and reconcile grant expenditures.
• Coordinate the preparation and submission of grant and budgetary reports (including Monthly FPO Report, Semi-Annual Reports, and other CB required reporting), ensuring that reports are complete, accurate, and submitted in a timely fashion.
• Initiate process recommendations for reporting systems and contract monitoring.
• Work with sub-recipients, contractors, PIs, and the Director of Finance and Grants to draft and collect statements of work and budgets.
• Manage the processes to monitor sub-contracts, agreements, and amendments, including facilitating and coordinating meetings, drafting communication, and conducting desk-reviews or site visits.
• Identify any issues with contract performance and suggest an approach to remedying the concerns.
• Manage the grant-writing and proposal submission, renewal, and carryforward processes for the Center and for other grants as requested, including coordinating with stakeholders, informing the budget, drafting proposal narrative, and compiling the final document.

Project Management and Coordination, and Logistical Support for Service Delivery

• Provide general administrative support to the Center for Tribes PI, co-PIs, and Director, and Butler Leadership to achieve project goals and objectives.
• Identify, track, and report on the progress of project activities and timelines towards achieving the project's strategic objectives.
• Communicate challenges or obstacles about perceived implementation challenges to project leadership.
• Provide logistical support and task management (e.g., note taking, file management, scheduling, planning), as requested, for Center for Tribes service delivery, trainings, meetings, conferences, and other activities.
• Coordinate with the project PI, co-PIs, and Center Director to develop and update Center for Tribes strategic plan, work plans, and other project documents.

Stakeholder Communication and Relationship Management

• Develop, manage, and maintain tools, including the Center for Tribes Communication Plan, that facilitate effective and engaged communication with a variety of geographically dispersed stakeholders.
• Communicate with stakeholders, including Children's Bureau representatives, in an effective manner that promotes collaboration, negotiation, and solution building.
• Utilize professional judgement, discretion, and understanding of confidentiality in managing internal and external communications and documents across a range of project stakeholders.
• In collaboration with the Center for Tribes Director, support internal Center communication activities, including the Collaborating Committee and Organization Leads meetings, shared workspaces, and other information dissemination modalities.
• In partnership with the PI, co-PIs, and Center Director, develop and implement strategies that lead to long-term involvement and commitment of stakeholders.

Butler Institute Activities and Integration

• Participate in Butler Institute work groups and committees as identified and / or assigned.
• Disseminate project lessons and learning across Butler's staff, projects, and content areas.
• Work with the Director of Tribal Initiatives to develop organizational learning opportunities.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills required.
• Ability to communicate and collaborate effectively and diplomatically with a variety of stakeholders in person, by phone, through written project materials, and by email.
• Ability to draft narrative reports and correspondence.
• Knowledge of government grants administration including 2 CFR 200, contract and sub-recipient management, accounting, and project management principles.
• Advanced skills in Microsoft Office
• Good analytical and problem-solving skills.
• Ability to be independently motivated to identify, research, and propose approaches to accomplish goals.
• Ability to take initiative to learn and share information relevant to this position and Butler's projects.
• Ability to approach work with diverse communities with respect and humility as a listener and learner.
• Knowledge of and experience with tribal organizations and culturally respectful approaches to communication, relationship-building, and stakeholder engagement.

Required Qualifications

• BA in Business, Accounting, Management, or a related field. Associates degree and work experience related to the position can be substituted on a year for year basis for the BA.
• Two or more years of experience in budgeting, accounting, project management, event planning, grants or contract management, or another field related to the position.
• One or more years of experience managing gift- or grant-funded contractors and sub-recipients.
• Experience working with / on large ()$1,000,000 / year) federal and / or state grant projects.

Preferred Qualifications

• Experience contributing to federal grant proposal writing and submission.
• Three or more years' experience providing grant coordination / management related to this position
• One or more years' experience supervising staff, students, or teams.
• Experience working with sovereign tribal nations and / or communities of color.

Working Environment

• Primarily remote work.
• Option to work outside of the Denver area with occasional travel.
• Work schedule Monday - Friday, 8 : 00 a.m. - 4 : 30 p.m.

Physical Activities

• Ability to sit in front of a computer for an extended period.
• Occasionally required to move about the office / campus with the capability of transporting objects up to 20 lbs. with assistance.
• May be required to travel in support of project.

Work Schedule

Monday - Friday, 8 : 00 a.m. - 4 : 30 p.m.

Application Deadline

For best consideration, please submit your application materials by 4 : 00 p.m. (MST) May 22, 2023.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number :

The salary grade for the position is 11.

Salary Range :

The salary range for this position is $65,000-$80,000

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting.

The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.

Benefits :

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass.

The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application :

1. Resume

2. Cover Letter

• The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972;
• Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973;
• Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967;

and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and / or retaliation.

For the university's complete Non-Discrimination Statement, please see non-discrimination-statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

Advertised : May 08, 2023

Applications close :