United Way Jobs (3)

Job Title Project Coordinator (Marketing and Events) Reporting To : Senior Vice President, Donor & Volunteer Experiences Department : Donor & Volunteer Experiences FLSA : Exempt Strategic Imperative : Provide a rewarding and inspiring experience to every donor and volunteer with every interaction.

Core Values : Passion : Dive in Create enthusiasm and inspire others. Authentic : Be Real Keep it honest and set the example.

Collaboration : Live United Work together and mobilize for change. Empowerment : Own it Be courageous and make it happen.

OVERALL PURPOSE OF THIS ROLE : Internal title for this role is Project Coordinator. This role works under the general supervision of the Sr.

Vice President of Donor & Volunteer Experiences and input from function area leads. Responsible for supporting the daily operations within the Marketing & Communications team.

Provide secondary support to Donor & Volunteer Experiences (Volunteer Resource Center & Signature Events). This role functions as a coordinator of special projects, manages work flow, provides administrative support and performs a variety of duties to further the mission of the organization while exercising good initiative, independent and critical thinking skills and sound judgment.

KEY ACCOUNTABILITIES : Project Management · Support department production and track status of projects, following up on approvals / feedback, and processing new work orders · Support the team with changes to weekly work flow, project deadlines, collection of details for projects and communication to requestors · Maintain weekly communications and email schedule including updating shared calendars and requesting Database Mining Operations (DMOs) Database Management · Ensure proactive monitoring and maintenance of the database system, while maintaining data quality control with data entry.

• Maintain and update account information in the database as necessary. · Screen, track and monitor donor status in Andar.
• Support donor research process in Andar and external systems. Events · Manage event registrations through Andar ensuring complete records, de-duplicated accounts, and tracking of new leads · Prepare registration portals for signature organizational events · Provide support for volunteer management for signature organizational events · Manage event sponsorship applications, sponsor benefits, sponsor communication and invoicing · Monitor event-related email addresses and phone lines · Order and maintain marketing materials for HFUW programs, events and outreach initiatives · Provide support for event committees, both internal and external · Assist in coordination of donor engagement programs and special events · Assist in event planning, event execution and production by soliciting quotes and dates from venues;

maintaining files, and coordinating details as requested. Volunteer Committees · Prepare agendas, invitations, and meeting minutes for committees.

Coordinate support for external volunteers and interns. · Support all activity, communication and engagement with priority segments including but not limited to Marketing Advisory Committee, Volunteer Advisory Committee, Women United, Emerging Leaders, Tocqueville Society, etc.

Administrative Support · Provide administrative support to the Sr. Vice President of Donor & Volunteer Experiences and function area leads in Donor & Volunteer Experiences team.

• Attend and record notes / minutes where applicable. · Prepare and update monthly media and marketing reports. · Update and maintain all Standard Operating Procedures (SOPs) for the department.
• Provide support and coordination for all engagement opportunities for partners, including but not limited to corporate partner volunteer events, speaking engagement requests, etc.
• Coordinate orientation of external volunteers and interns. · Coordinate on-boarding procedure for new function area employees.
• Support communications initiatives by drafting copy, tracking metrics, setting up landing pages, providing RSVP lists, etc.
• Prepare PowerPoint presentations, Excel spread sheets, mail merge correspondence, log notes into Andar and update records and lists.
• Create, update, copy, and assemble required reports, materials, or research packets. · Prepare correspondence, reports, and statistical information from rough drafts, editing grammar, punctuation, and / or spelling as needed.

Responsible for various merge correspondence to volunteers. · Follow internal standard operating procedures to complete interdepartmental tasks, including submitting DMOs, work orders, etc.

• Assist in maintaining function area SharePoint pages. · Assist, as necessary, in supplemental research for speeches, articles or special projects.
• Perform other duties as assigned including but not limited to serving as lead or support staff on team committees, special projects and special events.

ATTRIBUTES & BEHAVIORS : · Mission Focused : Create real social change that leads to better lives and healthier communities.

• Relationship-Oriented : Cultivate and manage relationships toward a common goal. · Collaborator : Understand the roles and contributions of all sectors of the community and can mobilize resources through meaningful engagement.
• Results-Driven : Dedicated to shared and measurable goals for the common good; creating resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
• Brand-Steward : Steward of the brand and understands the role in growing and protecting the reputation and results of HFUW and the greater network.

PHYSICAL DEMANDS : Physical demands include sitting or standing for extended periods of time, bending, occasional lifting of items weighing up to approximately 25 pounds, regularly moving throughout the building between floors, traveling to outside meetings, regular use of standard office equipment such as the telephone, copier, fax and computer.

Demands also involve protracted concentration. Job involves frequent interactions with internal and external customers, and routinely intense public contact.

EDUCATION AND EXPERIENCE : · Associate’s degree or equivalent combination of education and experience are required. Bachelor’s degree preferred.

• Minimum three years of administrative experience supporting multiple people with strong attention to detail. · Prior experience working with volunteers preferred.
• Work requires good reading, writing and proofreading skills. Must be able to edit, complete and assemble spreadsheets and reports.
• Demonstrated proficiency with Windows and Microsoft Office Suite, ability to type a minimum 55 WPM, ability to use common office equipment such as copier and fax.
• Experience with relational databases and project management tools such as Trello helpful. · Prior non-profit experience strongly preferred.
• This position requires the ability to occasionally work a variable schedule, evenings, weekends, and holidays to meet operational needs.
• Ability to commute via personal vehicle and driver’s license is required.

UNITED WAY OF GREATER HOUSTON

Connecting People to Possibility

We create opportunities for people to prosper through financial stability services, coupled with early childhood and youth development programs, and health care programs.

These important resources help families not only gain financial stability but also build stronger, more sustainable futures for themselves and their children.

OVERVIEW OF RESPONSIBILITIES

The AVP of Digital Marketing and Communications will develop an integrated external and internal marketing and communications strategy to support United Way’s mission to improve lives, build a stronger community, and create meaningful opportunities for people to prosper.

The AVP will create business and communications strategies that underpin the expansion of the awareness of our work, ensure consistency in brand messaging that drives engagement and revenue growth, implement and oversee the organization’s external and internal communications plans as well as create and execute plans to expand our digital footprint.

Key to the role is developing marketing campaigns to engage the virtual community in our work, negotiating advertising and sponsorship contracts to deliver solid ROI, developing and maintaining digital KPIs and a measurement framework for owned, organic and paid media ensuring that digital marketing investments are prioritized, the latest techniques are used across platforms and mediums, and volunteers, partners, donors and prospects are actively engaged.

Identify messaging and communication trends and insights, provides direction and oversight for all advertising and management of analytics for paid advertising, social media, web, pro bono and earned media analytics.

The AVP will manage the communications team, including coaching, performance management, digital marketing operations management, project management, training, and hiring;

develop and manage the brand budget; serve as the point of contact for crisis communications and as the lead staff person on the marketing committee in partnership with the VP & CAO.

KEY RESPONSIBILITIES / ESSENTIAL FUNCTIONS

• Leads the development of strategic content and creative for United Way of Greater Houston communications and collateral to effectively communicate to constituents, internally and externally.
• Supervises the communication team, which includes six to eight professional employees, addressing personnel / staffing issues and providing routine feedback, coaching and evaluation.

Manages the project load and activities of the team to ensure that deadlines and priorities are met, and brand guidelines are enforced.

Helps keep team members informed and inspired.

Works with Vice President and CAO to implement key initiatives and creative concepts, advertising and PR efforts. Works on special projects and other organizational activities as assigned.

EDUCATION / REQUIREMENTS

Bachelor's Degree in Marketing, Communications, Media Relations or related field from an accredited university.

UNITED WAY CORE COMPETENCIES FOR ALL STAFF

Mission-Focused : Catalyze others’ commitment to mission to create real social change that leads to better lives and healthier communities.

This drives their performance and professional motivations.

Relationship-Oriented : Understands that people come before process and is astute in cultivating and managing relationships toward a common goal.

Collaborator : understands the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.

Results-Driven : Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.

Brand Steward : Steward of the brand and understands his / her role in growing and protecting the reputation and results of the greater network.

About United Way of Larimer County :

Do you have the passion to make a difference in our community? Are you ready to take action in creating equitable outcomes for children, youth, and families in Larimer County?

With priorities in youth & education, financial stability, community engagement, and nonprofit excellence, in addition to disaster response, the organization provides over $5 million in grants, donor designations, and staff support annually.

Join our team in building a Larimer United!

Scope of Position :

United Way of Larimer County is now accepting applications for an internship to support marketing and communication efforts.

This internship will provide valuable career experience while making a difference in the community. This opportunity provides the following experiences :

• Gain hands-on marketing and communications experience.
• Meet and network with community members in Larimer County.
• Work independently and with the freedom to be creative.
• Practice and gain new interpersonal skills.
• Improve clerical and administrative skills.
• Improve data management skills.
• Add experience with a reputable organization in the nonprofit community on a national level to your resume.

Essential Functions

• Support Marketing Manager with marketing, communications, and special projects.
• Assist with creation of social media content and copy
• Implement, manage, and support program special projects, as assigned.
• Support the translation of materials, content, and copy where appropriate
• Support UWLC events, as needed.
• Maintain excellent communication with all staff.
• Assist Marketing Manager with various administrative and clerical tasks.
• Attend and participate in Resource Development and Marketing team meetings

Preferred Qualifications

• Students from all areas of study are invited to apply.
• Bilingual : Fluent in Spanish (strongly preferred)
• Organizational skills, attention to detail, and analytic and strategic thinking.
• Written and verbal communication skills, as well as solid interpersonal skills.
• Ability to work independently, as part of a team, and in a flexible environment.
• Capability to prioritize and manage a multitude of tasks.
• A self-starter who takes initiative.
• Proficient in Adobe Illustrator, Adobe Photoshop, Adobe Lightroom, and Adobe Premier Pro.
• Proficient in Word, Excel, PowerPoint and other related software.
• Experience with CSS and / or HTML

Position Type

Part time 10-15 hours per week Stipend pays $13.65 / hr

paid in two installments : the first will be paid half way through internship, the second upon completion)

What it’s like to work at United Way of Larimer County

We Live Diversity

We strongly encourage applicants who identify as Black, Indigenous, people of color, people with disabilities, LGBTQIA+, or from other historically excluded groups.

If you feel your skills, and more importantly your passions, align with our mission, we encourage you to apply even if you don’t meet 100% of the posted qualifications.

Together, we can create a Larimer United where everyone in our community has the opportunity to learn, grow, and thrive.

As an organization, we :

Value, champion, and embrace diversity as an integral part of our business.

Provide Equal Employment Opportunities (EEO) to all employees and applicants for employment.

Respect co-workers and other individuals without regard to race (including hairstyles traditionally associated with race), color, religion, ancestry, sex (including pregnancy, sexual orientation, and gender identity), national origin (including limited English proficiency), age, physical or mental disability, genetic information, political affiliation, veteran status, and retaliation for engaging in protected activity (opposing a discriminatory practice or participating in an employment discrimination proceeding), support equal opportunity programs or any other protected characteristic applicable under federal, state, and local laws.

Refuse to engage in or tolerate any form of harassment or discrimination.