Topaz HR Advisory Jobs (2)

Overview :

Our Client is looking for Office Manager who will be responsible for maintaining office services by organizing office operations and procedures, controlling correspondence, maintaining inventory, approving supply requisitions, and assigning and monitoring clerical functions.

Responsibilities :

• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
• Manage departmental inventory and work with Purchaser on new orders
• Receive, sort & scan incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist other departments with office layout planning and office moves, and with maintaining IT infrastructure
• Manage business office budget / inventory
• Identify opportunities for process and office management improvements
• Front Desk Oversight and Management
• Manager phone system by direct calls to relevant departments
• Reporting office processes to senior management and working with them to improve office operations and procedures
• Provide other administrative support as necessary, including but not limited to planning special events, scheduling group meetings, doing research, and creating reports
• Other duties assigned by the supervisor

Qualifications :

• Bachelor's degree
• 2-5 years of work experience in an administrative / office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products

Location : Brooklyn, NY

Salary : $70,000 - $80,000 DOE

Description :

Our Client is looking for an experienced Bookkeeper who will be responsible for maintaining the financial records of a company by accurately recording the day-to-day financial transactions of the company.

Responsibilities :

• Complies and sorts documents, such as invoices and checks, substantiating business transactions
• Reviews all invoices for approval prior to payment
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals, accounts
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and related items
• Responds to vendor inquiries
• Reconcile vendor statements
• Inputs vouchers, invoices, checks, credit card account statements, reports, and other records into QuickBooks
• Generates checks for payment in QuickBooks
• Audit and process credit card bills
• Prepares bank deposits
• Reconciles bank statements monthly
• Weekly cash management
• Assists with monthly and year end audit and ad hoc reports
• Performing special projects and other duties related to administration and / or financial needs become necessary from time to time

Qualifications :

• Associates degree Finance, Accounting or Business Administration
• Bachelor’s degree in the same fields preferred
• Knowledge of completing General Ledger entries
• Some knowledge or understanding of GAAP
• Must have knowledge of Excel
• 2-4 years' experience in health care or allied industry preferred
• Knowledge of QuickBooks preferred
• Process excellent multitasking and time management skills
• Excellent communication abilities
• Must be fully vaccinated against COVID-19 (and be able to show proof)

Location : Brooklyn, NY

Salary : $50,000 - $60,000 DOE