The Planet Group Jobs (42)

Senior Administrative Assistant

4 months

Onsite - New York, NY

Pay Range : $34-$36 / hr

Must Have :

• Bachelor's Degree is required
• 3+ years of related experience
• Advanced Proficiency with the Microsoft Office programs, especially Word & Excel
• Applicant must be willing to learn new systems and adapt quickly to academic environment

Preferred :

• Higher education and / or non-profit industry experience
• Degree is in English or related subject
• Knowledge of medical terminology

Job Summary :

Reporting to Chief of Staff and the Interim Chair of the Department of Medicine, the Executive Assistant will provide personalized and confidential administrative support to the department Chair with discretion and independent judgment.

The candidate will interface with senior and administrative staff members and a wide array of University and Hospital offices, faculty members, corporations, and government agencies.

Responsibilities

• Provide executive-level support for the Interim Chair and senior administrators; resolve problems independently, relieving the Administrators of matters of detail.
• Screen all incoming calls, mail and visitors.
• Handle or redirect contacts and communications not requiring the immediate and personal attention of the Chair and senior leadership.

Draft and initiate correspondence; and maintain confidential files.

Manage the Chair's calendar, using sound judgment in determining priorities and overseeing all engagements and extensive travel schedule.

Schedule meetings, conferences and appointments; and advise attending parties of subject matter and providing required material.

• Coordinate and assist in gathering resource information for meetings and presentations and ensure adequate supplies. Prepare reports and presentation materials.
• Take and manage manuscripts, journals and correspondence.
• Assist with coordinating and organizing departmental conferences and events. Maintain follow up on important projects and assignments.
• Act as liaison between the Chair's office and other departments within the hospital / university and other institutions.

Work with faculty and staff to provide information as needed.

Perform additional related duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent in training and experience, with at at least three years of related experience
• Strong interpersonal and organizational skills are required, as well as the ability to exercise initiative and sound judgment
• Ability to think and write clearly and to edit material accurately
• Ability to work under pressure, meet deadlines and handle highly confidential information and material
• Ability to handle multiple projects simultaneously and to prioritize tasks while maintaining responsibility for timely execution
• Excellent writing, proofreading and editing skills
• Proficiency in business software applications (Excel, Word, PowerPoint, e-mail, calendar, etc.)

Preferred Qualifications

• Bachelor’s degree in English or related subject
• Knowledge of medical terminology

Other Requirements

• Demonstrated proficiency in project management skills including planning and executing technical and operational project activities with cross-functional teams.
• Candidate must be well organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely manner.
• Ability to communicate effectively in both oral and written form.
• Ability to work independently and follow through and handle multiple tasks simultaneously.
• Ability to work with a variety of individuals and groups constructively and respectfully while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities.
• Strong proficiency in Microsoft Office (Word & Excel) or similar software is required as an ability and willingness to learn new systems and programs.
• Must be a motivated individual with a positive mindset and exceptional work ethic.

Pay Rate : $20 / hr

Overview :

Administrative support to help with pulling invoice back-up for clients that are cost plus for the FBS Industrial finance team.

Duties include :

• Generating accounts receivable invoices and prepare for mailing
• Research and resolve billing discrepancies
• Prepare monthly statements and correspondence as needed

Qualifications :

• Some billing experience and general administrative experience
• Comfortable with completing repetitive tasks
• Accounting background is a plus

Art Director - Social

Location : LA - Hybrid on-site

Pay Rate : $50 - 60 / hour - Depending on experience

Responsibilities :

You will be responsible for concept development / execution of various marketing campaigns and programs, from concept to execution across all channels.

In addition, you will :

• Support in trend research and developing strategic marketing campaign concepts to provide creative solutions that meets business objectives.
• Build concept boards, photo and video briefs, and design across multiple channels to visualize concept.
• Art direct photographers and stylists to execute creative.
• Manage projects and designers.
• Present creative in various settings.
• Partner closely with Editorial, Visual Merchandising, Content Production and Marketing to develop and deliver creative for social channels.
• Build relationship with cross-functional partners.

Requirements :

• 5-7 years of design experience.
• BA or BFA preferred in Graphic Design or Communication Design.
• People management experience.
• Proficient knowledge of Adobe programs : Illustrator, Photoshop and InDesign.
• Solid organizational skills, detail-oriented; time management skills, ability to juggle priorities.
• Strong relationship-building skills; ability to collaborate and work with a variety of people in various disciplines.
• Good presentation skills and good communication skills, both written and verbal.
• Knowledge and experience in retail, beauty / fashion and understand current industry related trends
• Ability to work in a very fast paced environment and meet very tight deadlines.
• Keen interest in and awareness of social trends and social-first design.

Digital Marketing Specialist

This role is a core part to building a local digital marketing model that compliments the existing global model. The role of the Senior Digital Marketing Specialist will be to activate and optimize web campaigns by creating personalized experiences for our targeted segments to drive higher engagement.

These campaigns will be aligned to Americas Marketing Go-To-Market plans that ultimately support the business objectives across Americas (US Institutional & Canada Intermediary).

This role will also partner with the Global Digital Solutions (GDS) team and the Marketing Strategy, Planning, and Operations (MSPO) team, and other Global Distribution partners to ensure these campaigns are built to scale across our marketing technology stack.

Location : Hybrid onsite in Baltimore, MD

Pay Rate : Up to $34 / hr DOE

Benefits : Health, Dental, Vision, and 401K

What You'll Do :

• Preparing content for digital delivery liaise with stakeholders to understand what content is to be published or optimized for digital delivery on Institutional websites
• Executing content - managing content transfer, facilitating the review process, and publishing campaign landing pages in Adobe Experience Manager (AEM) while adhering to SEO guidelines, web and UX best practices, and accessibility review and processes
• Creating and managing campaign pages and integrating forms to support lead generation and inbound marketing campaigns
• Partnering with the web content team to ensure insight articles (i.e. non-campaign landing pages) are published in a timely / succinct fashion
• Facilitating team ideation sessions and collaborating with design and development colleagues
• Post-publish of content generating, communicating, and presenting informed decisions based on analytics to improve web experiences, traffic, and user experience.

Delivering metrics to measure the success factors and impacts, and record and share ongoing findings

• Supporting lead lifecycle strategy and tactics that drives leads, engagement, and client retention across websites
• Conducting content audits of existing and competitive brands
• Supporting content development, collection, and editing in alignment with Marketing team members, while discussing and executing optimization ideas and best practices
• Work with the Enhancement Only (EO) team to prioritize enhancements on web platforms
• Leveraging local best practices, while partnering globally with relevant stakeholders to grow abilities in the Americas region
• Partner with web specialists in other BUs to align on testing, measurement, and improvements to optimize experiences and marketing results
• Suggesting design enhancements to feed marketing campaigns with interactive tools
• Providing knowledge sharing and training to local Marketers where applicable
• The role shall interact with multiple stakeholders across the globe to perform the role including Marketing, Sales, Operations, Digital, Content, and Compliance.

Requirements :

• Bachelor's degree or the equivalent combination of education and relevant experience AND 5+ years of total relevant work experience in website content management and page creation, and user experience best practices
• Proficiency in CMS systems, preferably Adobe Experience Manager (AEM) and / or Wordpress
• Understanding of HTML, CSS, responsive design, and accessibility
• Excellent writing, editing, communication, and project management skills
• Mix of technical, creative, and marketing skills
• Analytical ability with good understanding of SEO, web analytics and analysis, and web trends
• Must be comfortable presenting ideas to key stakeholders and advocating for the user, with confidence working in a client-facing environment
• Highly organized and proficient at working independently to manage requirements and deadlines
• An effective and collaborative approach to working with global partners and distributed teams
• Proven experience and effectiveness in stakeholder management
• Keen to identify and drive process improvement where and when necessary

Preferred :

• Strong content strategy experience, including content auditing and analysis, information architecture, and SEO techniques
• Experience in content strategy with a focus on planning, developing, and managing powerful, content-led user experiences for robust, public-facing websites
• Experience in financial services, preferably asset management

Marketing Manager : Government & Elections

Location : New York City, NY

Pay : Up to $96.10 per hour DOE

Benefits : Health, Dental, Vision and more

Our client is seeking a Marketing Manager for the government and election categories. This role is responsible for building insights-driven marketing collateral to support government partners and candidates during high risk elections and events to comply with local law, mitigate risk and improve reputation.

This role will guide both internal and external teams to develop holistic marketing packages across government and election audiences.

We expect this role to elevate marketing and partner seamlessly with product, policy, legal and sales.

An ideal candidate is deeply curious, can establish strong collaborative relationships, consistently mitigates risk, is not afraid to roll up their sleeves and is able to drive change on behalf of the brand.

The ability to thrive in ambiguity, adopt new processes and embrace change is required. An ideal candidate will have a strong background in marketing, experience in policy, integrity, government or elections and a proven track record of successfully leading marketing efforts.

Responsibilities :

• Develop and execute marketing materials to drive awareness and education for global government and political organizations.
• Partner and collaborate across cross-functional partners to bring our H2 2023 marketing plans to life through effective content to drive our highest-priority global marketing programs and solutions.
• Learn and assimilate for Government and Nonprofits brand mission, guidelines and identity.
• Manage agencies and vendor teams to create and execute world class content.
• Work with regional teams to coordinate localization of content built for multiple countries, audiences and languages.
• Socialize and communicate plans across the organization and to cross-functional stakeholders.
• Report on results and learnings for collateral .

Skills and experience :

• Proven global marketing experience, with experience rolling out to large-scale internal and external audiences.
• Agency management - client and / or agency side, experience working with creative or production teams is beneficial.
• Excellent cross-functional collaboration and stakeholder management experience.
• Creative thinker with proven ability to innovate, mitigate risk and be resourceful in turning plans and concepts into reality.
• Strong written communications experience with the ability to translate complex concepts into simple, easy-to-understand language.
• Previous experience in digital marketing or product marketing preferred.
• Previous experience in, or passion for the policy, integrity, government or political space.

Qualifications :

• Bachelor of Engineering or Construction Management, or equivalent years in industry experience
• 5+ years of experience managing projects
• Working knowledge of gas piping systems
• Background in natural gas distribution and transmission work preferre

Responsibilities :

• Our client is looking for a passionate Project Management Professional in Denver, CO who is driven by collaboration, exceeding expectations, and challenging the status quo.
• The PM will be developing and delivering on project scopes, budgets, reports, contracts, and schedules. Youll provide motivation and direction to project teams.
• The successful Canidate will be responsible for upfront planning and execution for HP Gas Transmission Pipelines and Facilities including Land and ROW, Permitting, Materials, Engineering, Contractor Management, Gated Execution, and Closeout.

Must be proficient in managing Scope, Schedule, and Cost.

Contracts Manager Remote, United States

6 to 12 months contract-to-hire

Full time 40 hours

5 years minimum in EPC transaction pursuit, large construction contract review and negotiation, and contract document control

Bachelor Degree Required

Renewable energy experience highly preferred

Job Summary :

Work within the Construction Transactions Team, which is part of the larger Commercial Services Group, with responsibility to bring new construction business in the Wind, Solar and Energy Storage fields through the stage gate process to successful closure.

The team primarily works on Construction Agreements (Wind Turbine, Solar, T&D, and Energy Storage). The team works on all accompanying exhibits and such other ancillary documentation / contracts as may be required to support the new business.

Summary :

Work within the Construction Transactions Team, which is part of the larger Commercial Services Group, with responsibility to bring new construction business in the Wind, Solar and Energy Storage fields through the stage gate process to successful closure.

The team primarily works on Construction Agreements (Wind Turbine, Solar, T&D, and Energy Storage). The team works on all accompanying exhibits and such other ancillary documentation / contracts as may be required to support the new business.

Essential Functions :

• Work cross functionally to close new construction contracts, with high focus on exhibits and ancillary documentation, including ability to write scopes of work, as required.
• Manage the entire contract closure process kickoff meetings, tracking progress on EPC / BOP agreements, contract exhibits, coordinating meetings with customers and with internal stakeholders, document control via Procore etc.
• Lead / coordinate the preparation, review, negotiation, and closure of EPC / BOP agreements.
• Drive contract exhibit preparation, review, and closure process which involves interaction with multiple internal organizations, including Construction, Engineering, Development, Legal, Estimating, Risk Management, Tax, Project Controls, Procurement.

In addition, this will often involve interaction, coordination and negotiation with customers.

• Present, support, and lead-by-example with a safety and quality-oriented attitude.
• Focus on other job-related duties / functions requested by the supervisor as needed, including support of supply chain technology transaction, flowdown of contract terms to ensure alignment between EPC / BOP and subcontracts / purchase agreements

NetSuite Manufacturing Consultant- Remote

Job Description :

The NetSuite Manufacturing Consultant will be responsible for implementations and upgrades, working with our clients to understand customization requirements and provide maintenance and support of the system.

Providing solutions, taking clients current business processes, and optimizing using NetSuite. They will work with stakeholders across the organization to understand the business requirements, provide customizations, and optimizations to the NetSuite system.

Requirements :

• Excellent knowledge of NetSuite Manufacturing modules (Order Management, BOM, WIP, and Work Orders)
• 5+ years of hands-on NetSuite Manufacturing experience (Consulting experience not required)
• Background in Manufacturing operations.
• Strong business process understanding across all functional areas
• Experience with setup / configuration of NetSuite
• RF Smart (is a plus)
• 3rd party integrations

Benefits :

• Full-time, remote
• 401K
• Health, Dental, Vision coverage
• Competitive pay

Pay : $35-39 / hr

Overview

Key Responsibilities :

• Building strong partnerships with hiring managers to forecast and develop plans for key staffing initiatives
• Developing, posting, and maintaining quality job descriptions and advertisements for open positions, ensuring consistency across all postings
• Sourcing candidates through creative social media tools and developing robust networking avenues
• Initiating contact with passive candidates for openings and maintaining candidate pipelines
• Working collaboratively with business leads to screen potential candidates
• Utilizing internal applicant tracking system to review applications and maintain candidate progress
• Closing offers and completing hires, making sure all candidates have a positive, well informed experience during the recruiting process.

Continuing to support communication with members of the on-boarding team to ensure a successful experience for new hires

• Ensuring compliance with all federal / state laws and regulations, including affirmative action plan compliance
• Recognizing and assisting with any situation within our business that can be assisted with HR support
• Reflect our vision, mission and core values throughout our business, holding safety as a priority

Qualifications :

• EPC Electrical Engineering recruiting experience
• High-touch, technology driven communication
• Excellent multi-tasking skills
• Strong human relations skills (written, verbal, client service)
• Presentation and negotiation skills
• Problem-solving skills (identify, analyze, research, evaluate, resolve)
• Understanding of Human Resource Information System(s) and ATS systems
• Bachelor’s Degree is preferred
• Recruiting experience, preferably in engineering or technical roles but open to other experiences also
• Full Life Cycle Recruiting, managing hiring manager relationships

Event Planner

6-month contract

Location : Boston, MA

$35-40 / hr

Must Haves :

• Bachelor's degree
• 3-5 years of relevant job-related experience
• Proficient with Microsoft Office Programs (Word, Excel, PowerPoint, etc.) and experience with Access and Mail Merge
• Strong Attention to details and ability to multi-task

Preferred :

• C-vent experience highly preferred
• At least 2 years of event planning experience required

Job Description / Summary :

The Event Planner is an experienced professional with the ability to manage administration and logistics in a busy meetings and event environment.

The Event Planner will assist with the coordination of up to 200 events per year. S / He must be able to anticipate project needs, prioritize work, meet deadlines with little supervision, and be willing to work evenings and weekends as necessary.

The Event Planner provides outstanding client service, is an enthusiastic professional and is able to build relationships with internal and external clients and vendors.

Event Planning & Production :

• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate decor (florals, linens, color schemes, etc.).
• Aggressively gather information on each project to achieve quality event productions.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Create and revise room layouts for each event.
• Oversee event registration including tracking attendance and reservations.
• Compile all costs into a single event budget.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and clean up for events as necessary.
• Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Close out all events as required.

Event Administration :

• Assist with preparing budgets and provide periodic progress reports to clients for each project
• Keep track of event finances, including invoicing and monthly management reporting
• Prepare and modify event contracts as requested

Education level and / or relevant experience(s) :

• BS Degree required
• 3-5 years relevant experience
• Minimum of 2 years Event Planning experience preferred

Knowledge and skills (general and technical) :

• Excellent communication skills; including written and verbal and proofreading skills
• Proficient PC skills (Word, Excel, PowerPoint, Access, Mail Merge, Email & Internet Research)
• Excellent client services skills
• Ability to multi-task; managing multiple projects and work assignments, all with great attention to detail
• Strong interpersonal skills both in person and over the phone with the highest level of professionalism
• Team player but also able to work independently with little supervision
• Energetic and positive attitude
• Available to work overtime when necessary

The Digital Product Manager is at the heart of our customer experience, helping to create product strategy for an unbeatable hospitality experience that recruits new customers to our brands and strengthens loyalty for existing customers.

It’s not just about the number of features delivered, but the quality of the experiences and the value they bring to the business.

A critical member of our product team, the Digital Product Manager shapes all aspects of the work including, planning, execution, and product operations, and plays a leading role in growing digital capabilities.

Job Description

Role and Responsibilities

• Serve as a leading voice of the customer and advocate for the customer experience for all product decisions.
• Identify customer problems through product discovery and research and conceive new ways to engage customers.
• Leverage data and analytics resources to size opportunities, validate hypotheses, and support decision-making and product planning.
• Partner with stakeholders and business analysts to translate business needs into user stories. Establish measurable goals, refine requirements and flows, and document acceptance criteria to meet execution and productivity targets.
• Constantly question and clarify the cross-functional implications of all decisions and ensure that critical business issues are surfaced and considered with leaders across the enterprise.

Professional Qualifications

• 4+ years in a product management organization delivering successful digital products or services.
• Demonstrated expertise working in complex, collaborative, cross-functional teams with strong influence, communication, and partnership skills.
• Execution track record of shipping products that generate positive end-user feedback & adoption.
• Experience creating product strategy across UI platforms, including connected devices, web, desktop, and mobile.
• Experience with web and mobile technologies including APIs, cloud services, CMS, front-end frameworks, CRM / CDP, marketing automation, and analytics platforms.
• Familiar with agile methodology and modern software development processes.
• Ability to influence, present, and partner with internal and external senior management.
• Ability to distill complex processes into simple, clear, user interactions.
• Experience operating in a growth environment with shifting priorities and resources.

Executive Assistant

3 month contract

Cambridge, MA

Pay Range : $33-$35 / hr

Must Haves :

Preferred : Job Summary / Description :

The Executive Assistant will provide support directly to the Associate Dean of Research and Administration through the responsibilities outlined below.

• Provides wide range of complex office and administrative support to a senior manager or executive.
• Requires excellent communication and interpersonal skills.
• Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers.
• Develops, implements and administers office procedures, policies and operations.
• May monitor budget including tracking expenditures and preparing reports.
• May maintain personnel records.
• Reviews, routes, answers and monitors follow up actions on correspondence.
• Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases.
• Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email.
• Uses Internet, may include basic website maintenance.
• Manages complex calendars, arranges for meetings, appointments and travel arrangements.
• May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items.
• Requires ability to rapidly learn University and departmental policies and procedures.

Skills / Experience Required :

• Bachelor's Degree
• MAC Fluent
• Strong written and verbal communication skills
• Strong calendar management experience
• Critical Thinking Skills
• Adaptable