Front Desk Coordinator
Job Description
We are currently looking for a highly motivated Front Desk Coordinator for our Los Angeles office.
The Coordinator will answer phones, greet clients and visitors and sort incoming and outgoing mail. They will also perform a number of other administrative duties such as appointment scheduling, preparing documents and letters and managing conference room calendars.
The Coordinator also assists other employees in handling overflow work and may be called on to stand in for absent employees in an administrative capacity.
Responsibilities :
- Operate a switchboard to provide professional reception cover at all times
- Welcome and direct all callers / clients in a professional and friendly manner
- Notify appropriate staff members of client arrivals
- Keep up with the fast pace of a post house
- Ensure reception and common areas are tidy and presentable at all times
- Suggest ways to improve reception procedures
- Channel all internal and external client needs to the appropriate department
Administration :
- Provide front line security by ensuring all individuals are permitted onsite and immediately report issues to management
- Request temp badges and / or replacement badges for staff members and new hires
- Schedule conference rooms and call lines
- Assist in ordering and setting up of office events
- Help decorate office for in-house and seasonal events
- Provide assistance to other departments on admin projects, as requested
Qualifications
- Excellent communication and organizational skills, strong command of English
- Strong ability to multitask
- Excellent working knowledge of MS Excel, Word and Outlook
- Experience of working with teams and colleagues to achieve objectives
- Be a role model and ambassador for the team both internally and externally
- Demonstrate strong problems solving skills, i.e. identify issues, recommend and implement solutions
- Take direction well and communicate guidance effectively throughout team
- Ability to sustain a polite and helpful approach
- Demonstrate own initiative for success
- Previous experience working in a reception role with customer service
- Enthusiastic and cheerful personality a must
Additional Information
The pay for this full-time position is : $18 / hour - $20 / hour, which is a good-faith assessment associated with this position only and pursuant to the California Pay Transparency Law.
Interested in working with our team at The Mill? We love connecting with passionate talent, so even if you feel you may not meet the given requirements or your salary expectation is outside the provided pay range, please apply as we may be able to find an opportunity on our team that aligns with your background and career goals.
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Front Desk Coordinator
Job Description
We are currently looking for a highly motivated Front Desk Coordinator for our Los Angeles office.
The Coordinator will answer phones, greet clients and visitors and sort incoming and outgoing mail. They will also perform a number of other administrative duties such as appointment scheduling, preparing documents and letters and managing conference room calendars.
The Coordinator also assists other employees in handling overflow work and may be called on to stand in for absent employees in an administrative capacity.
Responsibilities :
- Operate a switchboard to provide professional reception cover at all times
- Welcome and direct all callers / clients in a professional and friendly manner
- Notify appropriate staff members of client arrivals
- Keep up with the fast pace of a post house
- Ensure reception and common areas are tidy and presentable at all times
- Suggest ways to improve reception procedures
- Channel all internal and external client needs to the appropriate department
Administration :
- Provide front line security by ensuring all individuals are permitted onsite and immediately report issues to management
- Request temp badges and / or replacement badges for staff members and new hires
- Schedule conference rooms and call lines
- Assist in ordering and setting up of office events
- Help decorate office for in-house and seasonal events
- Provide assistance to other departments on admin projects, as requested
Qualifications
- Excellent communication and organizational skills, strong command of English
- Strong ability to multitask
- Excellent working knowledge of MS Excel, Word and Outlook
- Experience of working with teams and colleagues to achieve objectives
- Be a role model and ambassador for the team both internally and externally
- Demonstrate strong problems solving skills, i.e. identify issues, recommend and implement solutions
- Take direction well and communicate guidance effectively throughout team
- Ability to sustain a polite and helpful approach
- Demonstrate own initiative for success
- Previous experience working in a reception role with customer service
- Enthusiastic and cheerful personality a must