The Grapevine Agency Jobs (2)

Family Friendly Personal Assistant / House Manager Las Vegas

Based in Vegas and travel SF once a quarter

Main home is in Las Vegas)

Monday though Friday remote and in home, 9am 6pm with flex as needed for dinner parties once or twice month as well as travel (travel is about once a month).

Salary DOE plus health benefits plus 401K

Lovely family with a young child(en) seeks a hard-working, highly organized house manager / family / personal assistant to join their new home based in Las Vegas.

They also have a residence in San Francisco that you will be asked to manage. This position requires someone who is a problem solver, takes initiative, plans ahead, and goes the extra mile.

Ideal person must be pleasant, enjoy being of service, much like that of a concierge, ensuring that all needs are met for the family.

This is a wonderful opportunity to work with a high-profile family and grow a diverse skill set. MUST be OPEN to travel to San Francisco as needed before and after the principal has been in residence, manage the main home in Las Vegas as well astral with clients to their vacation homes / rentals to prepare the homes.

You may travel back and forth depending on how long they are on their trip. Please be dog friendly (hypo allergenic)

Major Responsibilities Duties would include but aren’t limited to :

Household

Ensure smooth and orderly operation of a private household

Hire, train, and manage household staff as needed

Maintain all aspects of home i.e. maintenance schedule, managing vendors and sourcing new vendors

Conduct research, assemble data, and prepare reports

Maintain inventory systems for food / supplies ordering and organization

Update staff schedules, duties, and contact information

Create and update household bible keeping detailed notes of changes, passcodes and pertinent information

Automobile maintenance (fuel, wash, service)

Monthly accounting : bill paying, CC statement categorization, staff payroll Family

Schedule appointments, make restaurant reservations, complete returns

Update contacts, gift buying, send hostess gifts

Maintain the family’s busy, ever-changing personal and professional calendar

Plan, organize and seamlessly orchestrate small to large events

Travel research and booking, keeping lists for restaurants of frequently visited locales

Coordinate annual vacation home rentals

Job Requirements

Reliable, honest, and trustworthy

Problem solver

Strong communication and organizational skills

English proficiency (Spanish a plus)

Word processing and computer skills i.e. Microsoft suite, Google Drive

Tech Savvy can troubleshoot A / V equipment, update Apple products, operate Crestron system

Car, valid driver’s license, auto insurance, and safe driving history

Authorization to work in the U.S

College Degree Preferred

Part Time Personal Assistant for UHNW Client in West Lake Area

20 Hours a week to start with flexibility for more hours if available

$35 $40 an hour DOE

PLEASE LIVE within 15 Minutes from WestLake

MUST be TECH savvy, PC computer able and can work on premises

FLEX with hours (days and times if can)

A lovely and vibrant client with 2 homes in Westlake (one currently being built) and one in Malibu seeks an experienced executive / personal assistant and house manager.

The ideal person is accustomed to working with a very busy person and managing a diverse / variety of day to day needs and special project management.

The day to day duties can include but are not limited :

Daily task management; schedule appointments, calendar management, local errands, online shopping, returns

Conduct research for personal and business for all areas

Source and coordinate travel arrangements / create travel itineraries / research trips, wardrobe pack / unpack

Liaise with household staff and work with existing vendors

Act as concierge for reservations for restaurants and special events, purchasing gifts for personal and business

Coordinate special events / parties : Liaising with special event firms / caterer / venue research, vendor coordination, negotiate contracts, guest management

Manage credit card and travel points for travel