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We have an exciting opportunity for an Office Administrator / Bookkeeper to join a rapidly growing Venture Capital firm in the Houston Galleria area.

As the Office Administrator / Bookkeeper, you will play a crucial role in ensuring the smooth operation of the office while maintaining accurate financial records.

This is a unique chance to be an integral part of a dynamic team, supporting their mission to drive innovation and growth in the world of venture capital.

Responsibilities :

• Financial Management : Manage day-to-day bookkeeping tasks, including accounts payable, accounts receivable, payroll, and expense tracking, ensuring accurate and timely financial record-keeping.
• Budgeting and Reporting : Assist in budget preparation and financial reporting, providing insights and analysis to support decision-making.
• Tax Compliance : Collaborate with external accountants to ensure compliance with tax regulations.
• Office Operations : Oversee general office operations, including coordinating supplies and equipment, maintaining office systems and procedures, and managing vendor relationships.
• Administrative Support : Provide administrative support to the team, including managing calendars, answering phones, scheduling meetings, arranging travel, and organizing events.
• Data Management : Maintain and update databases, contact lists, and filing systems, ensuring data accuracy and confidentiality.
• Communication : Serve as a point of contact for internal and external stakeholders, responding to inquiries and providing exceptional customer service.
• Process Improvement : Identify opportunities for process improvements and implement streamlined systems to enhance efficiency and productivity.

Requirements :

Financial Background : A strong understanding of financial principles, with experience in bookkeeping, financial management, or a related field.

Bachelors Degree in a financial field is preferred.

• Administrative Experience : Proven experience in office administration or a similar role, with the ability to handle multiple tasks and prioritize effectively.
• Attention to Detail : Strong attention to detail and accuracy, ensuring precise financial records and meticulous organizational skills.
• Software Proficiency : Proficiency in accounting software (e.g., QuickBooks, Xero) and proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication Skills : Excellent verbal and written communication skills, with the ability to effectively interact with team members, clients, and vendors.
• Time Management : Exceptional time management skills, with the ability to meet deadlines, manage priorities, and work independently with minimal supervision.
• Problem-Solving : Strong problem-solving skills, with the ability to think critically and make sound decisions in a fast-paced environment.
• Confidentiality : Discretion in handling sensitive and confidential information.

This is an exciting opportunity to contribute to a rapidly growing Venture Capital firm and be an integral part of our client's success story.

You will work closely with a dynamic team of professionals who are passionate about driving growth. As the Office Administrator / Bookkeeper, you will have the chance to make a meaningful impact, ensuring the smooth functioning of the office operations and maintaining accurate financial records.