Spresso Light Jobs (1)

We are seeking a reliable and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide comprehensive administrative support to ensure the smooth functioning of our organization.

Your role will involve a wide range of tasks, including managing correspondence, coordinating schedules, organizing meetings, and maintaining records.

The ideal candidate is a proactive problem solver with excellent communication and organizational skills.

Responsibilities :

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and ensure timely responses.
• Prepare meeting agendas, minutes, and presentations, and distribute them to relevant participants.
• Maintain accurate records and files, both physical and electronic, ensuring confidentiality and easy retrieval.
• Handle administrative tasks, such as data entry, document preparation, filing, and photocopying.
• Monitor and order office supplies, ensuring adequate stock levels.
• Provide general administrative support to team members, including printing, scanning, and faxing documents.
• Assist in managing office expenses and processing invoices.
• Greet and assist visitors, ensuring a positive and professional experience.
• Collaborate with other administrative staff to streamline processes and improve efficiency.
• Perform other duties and responsibilities as assigned by management.

Requirements :

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Attention to detail and a high level of accuracy in work.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and ability to maintain confidentiality.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.