SCO Family of Services Jobs (3)

Job Details

Description

PURPOSE OF THE POSITION : Responsible for overseeing all case work services for Brooklyn Youth Center (BYC) clients. Assists youth with accessing appropriate services and resources in surrounding neighborhoods and throughout New York City.

SPECIFIC RESPONSIBILITIES :

• Provide case management, counseling, and assistance to prevent homelessness among at-risk youth.
• Act as a liaison with any existing service provider involved with the youth or their family.
• Provide follow-up services to youth for a period of 90 days.
• Complete intake assessments for clients in need of shelter or other services.
• Complete Initial Service Plans for clients and facilitate any additional family meetings, if appropriate.
• Connect youth with services identified in the Initial Service Plan to assist clients in meeting their goals.
• Participate in fieldwork, outreach events, workshops, and youth engagement activities.
• Establish vital linkages with local resources.
• Maintain case records and ensure necessary documents are present on all current clients.
• Complete data entry in DYCD Connect as required.
• Work collaboratively with the BYC team to ensure quality of service.
• Participate in other program activities including Quality Improvement team.
• Assist with maintaining the cleanliness of the facility, as well as preparing light meals for youth.
• Report any suspected abuse or neglect to State Central Register.
• All other relevant duties as delegated by supervisor.

QUALIFICATIONS :

• Bachelor’s degree in a related field
• 1-3 years of experience working with youth.
• Good verbal / written communication, be organized, flexible and motivated.
• Bilingual in Spanish-English preferred.

WORKING CONDITIONS :

Employee must be able to work effectively and efficiently within a demanding work environment.

SALARY : $21.98 Hourly

Job Details

Description

OFFICE MANAGER / ADMINISTRATIVE ASSISTANT / CLERICAL

PURPOSE OF THE POSITION : Under general supervision, perform complex and highly responsible specialized functions within the housing resource and rental assistance program.

REPORTS TO : Shelter Director and / or Program Director

SUPERVISES : N / A

SPECIFIC RESPONSIBILITIES :

Under the general direction of the Shelter Director and provides support to all departments within the shelter program. Responsibilities include but are not limited to :

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence;

designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.

• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;

establishing personal networks; participating in professional societies.

• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed

QUALIFICATIONS :

Modern management principles, practices, and techniques of office administration, organization and operation. Principles, methods and procedures utilized in the preparation and management of a department budget.

Principles, methods and procedures utilized in the purchase of departmental supplies and equipment. Advanced computer skills, including word processing, graphics and spreadsheet applications.

Modern office efficiency, office equipment, bookkeeping and record keeping procedures and methods. Principles of training and performance review and correction.

Effective communication techniques. Ability to type 45 words per minute (net corrected). Bachelors degree required with experience in business or a related field.

RELATIONSHIP WITH OTHERS :

In addition, employees need to possess the following characteristics :

• Be team player.
• Have a strong sensitivity to cultural differences present among staff and clients.
• Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families.
• Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

WORKING CONDITIONS :

Work is performed in an office setting. Operates standard office equipment, including computer keyboard, telephone, fax machine, copier, and calculator.

Must be able to work well under pressure in a fast-paced environment.

SCOPE OF RESPONSIBILITY :

Coordinates the office activities of the department, determines priorities, monitors work flow, plans, organizes and directs organizational administrative programs and projects.

Coordinates and implements the personnel records keeping functions, purchasing activities records and payroll records systems for the department.

Compiles materials / information and prepares reports, manuals, publications and news releases. Maintains personnel records, confidential investigations and records security in accordance with State law and City policy.

Perform related duties as assigned.

Travel Required

Yes. Yes, 25 % of the Time

Job Details

Description

JOB TITLE : Office Manager / Bookkeeper

DEPARTMENT : Family Childcare

PURPOSE OF THE POSITION : Provides direct administrative support to the Director and Family Day Care Network staff (if applicable).

Provides technical support and training to other administrative staff in In the program; organizes and implements special projects.

REPORTS TO : Director

SUPERVISES : N / A

I. SPECIFIC RESPONSIBILITIES :

• Provide and support all administrative services including employee timesheet submissions, delivery and tracking of messages.
• Develop and implement internal forms and procedures in accordance with agency guidelines.
• Create and maintain program files and databases; disseminate information to Program Directors and Site Coordinators as needed.
• Serve as a liaison with other agency departments such as IT, Human Resources, Business Operations, and Finance.
• Updates and maintains personnel records.
• Purchases office supplies for program and ensures that office equipment is in working order.
• Completes time sheets for payroll.
• Reconciles petty cash, clothing, transportation, and recreation funds.
• Maintains billing records.
• Collects weekly fees from parents of Group Day Care, Family Day Care Network and Private Pay Program.
• Makes Bank Deposits.
• Complete ACS and Private Pay Program Intake applications for / with parents of Group Day Care and Family Day Care Network.

Deliver or mail intake applications to NYC ACS.

• Complete Pre-Kids UPK and UPK students’ application. Deliver to UPK office.
• Enter NYC and UPK attendance on line
• Complete any CACFP tasks assigned by Director.
• Classroom duties as assigned and when assigned by Director.
• Any other assigned tasks.

II. QUALIFICATIONS :

• Minimum of a High School Diploma required; Associates Degree preferred.
• Prior experience as an Administrative Assistant, Secretary or Office Manager a plus.
• A familiarity with non-profit or educational organizations is preferred.
• Excellent verbal, written and computer skills required.
• Spanish speaking preferred

III. RELATIONSHIP WITH OTHERS :

Employees need to possess the following characteristics :

• Be team players.
• Have a strong sensitivity to cultural differences present among staff and clients within our organization.
• Possess a strong belief in people’s ability to grow and change; forge a mutually respectful partnership with persons served and their families.
• Ability to set limits and maintain helping role of practitioner and to intervene appropriately.

V. SCOPE OF RESPONSIBILITY :

• Participate in quarterly supervisory and administrative team meetings.
• Maintain and manage appropriate coverage.
• Perform other duties as assigned.