Rosenberg Associates Jobs (2)

The Personal Assistant (PA) is a multi-person support role that acts as the first point of contact : dealing with correspondence and phone calls for their respective leader / s.

Job Duties

Acting as a liaison with staff, suppliers, vendors, and clients

Collating and filing expenses

Running errands and coordinating with vendors

Booking and arranging travel, transport, and accommodation

Implementing and maintaining procedures / administrative systems

We are searching for a reliable, and task-oriented Executive Assistant. The Executive Assistant will support three executives in our Global Marketing Organization and will be responsible for performing several administrative duties.

Duties and responsibilities are :

Ensure the highest level of discretion in providing a comprehensive range of executive assistant support.

First point of contact for internal and external clients on VP’s activities and events, independently handling sensitive communication / information flow.

Effectively manage calendar including scheduling appointments and meetings, and independently resolving conflicts.

Organizing and managing the flow of work in and out of the VP’s office. This includes the organization of daily

Prepare draft emails and other correspondence for the VP. Prepare key documents for signature, comments, decision, or action.

Accurately and professionally communicates information verbally and in writing.

Review, action, and distribute all incoming correspondence as well as manage all outgoing correspondence. Determines level of importance and urgency and elevates appropriately

Creates / updates departmental files and filing systems, including organization charts, vacation planners, etc.