Executive Assistant
We are looking for an Executive Assistant to partner with the CEO of Nxt Level. We are looking for a proactive, detail oriented, and persuasive individual to join the company.
The primary goal of this role is to assist the Executive Team, company, and clients to deliver excellent service and consistently exceed goals.
This highly motivated candidate will provide administrative support in a well-organized and timely manner. They will understand at times they are speaking for and with the executive leadership team.
The ideal person is self-motivated with the ability to work independently with a positive mindset.
Our culture is fast-paced, entrepreneurial, and with a sales oriented approach.
Nxt Level is a head hunting agency working with some of the best companies in the technology, gaming, and legal industries.
Key Responsibilities :
- Complete a broad variety of administrative tasks for the executive assigned including : managing an extremely active calendar of appointments;
- completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas;
and compiling documents for travel-related meetings.
Research, prioritize, and follow up on incoming issues and concerns, including those of a sensitive or confidential nature
The Executive Assistant also organizes and coordinates executive communication and outreach; and oversees special projects.
This includes client submittals, creating customer reports, handling interview schedules, and any other duty that the CEO needs to support his day to day functions.
Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the executive updated
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting emails, personal correspondence, and other tasks that facilitate the executive’s ability to effectively lead
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
Provides detailed notes and summaries for all meetings and events
Maintain the office of the executive, including large and small details; set-up for select meetings & personal tasks as needed
Help with new employee onboarding as needed.
Maintain office supply inventory, anticipate needed supplies, evaluate new office products, place orders for supplies, and verify receipt of supplies
Ensure operation of office equipment; troubleshoot malfunctions and request maintenance when necessary
Greet visitors and determine access to appropriate parties
Perform other duties as assigned
What are the minimum requirements?
This position must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
Demonstrated proactive approaches to problem solving with strong decision-making capability and emotional maturity
High standards for integrity, honesty, professionalism, and work ethic
Ability and willingness to move with purpose and a strong sense of urgency
Self-motivated, positive, and enthusiastic
Ability to effectively work in collaboration with others to achieve business objectives
Willing to grow and be challenged
Clear understanding of Google Suite
Proficient in researching abilities including ability to summarize detail for review
Critical thinking skills
Valid Driver’s license with proof of insurance and reliable transportation
Travel
Ability to lift up to 25 lbs