Catering Assistant
Seeking a Catering Assistant with 1 year of experience in law firm hospitality, hotel catering, corporate dining, or similar role in a professional services organization.
Responsibilities include preparing conference rooms for meetings / events, ordering refreshments / meals, replenishing / refreshing beverage service during meetings while remaining on-call during meetings to assist with any requests, clean up after meetings, and stocking conference rooms and storage areas with coffee and beverages, snacks, dry goods, and supplies.
Other duties include ordering meals for all meetings, stocking, maintaining / cleaning employee kitchens, lounges, and satellite coffee stations, ordering / maintaining appropriate inventory, daily loading / unloading of dishwashers and cleaning of microwaves, coffee / soda machines, weekly cleaning of refrigerators, ensuring regular maintenance of espresso machine and other beverage taps, checking CO2 and product in soda, coffee and water machines frequently throughout the day and restocking Market Café with products.
Hours are 9 : 00am to 6 : 00pm (Monday to Friday, must be able to work overtime and some weekends)
Position is onsite in downtown Los Angeles office
This position requires a High School Diploma or equivalent; a two-year college degree is preferred! Candidate must have high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Candidate must be familiar with online ordering platforms and experience with conference room databases is a plus (Room Scheduler, EMS, RoomTracker).
Candidate must have demonstrated skills and experience in menu selections and ordering food in a professional services environment.
- Candidate must have the ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently;
- Ability to remain standing and walking for long periods of time. Candidate must have excellent oral and written communication skills;
Must be a team player who is customer service oriented and able to interact in a professional manner with employees, clients, vendors and all levels of firm personnel with demonstrated ability to meet deadlines with frequent interruptions while maintaining flexibility.
Candidate must maintain a professional appearance and positive attitude.
Accounting Clerk
Looking for a temporary to hire Accounting Clerk with 3 years of experience to support law firm full-cycle accounts payable (A / P) and accounts receivable (A / R) functions.
A / P responsibilities include processing over 500 invoices weekly, processing check runs, managing / maintaining communication with vendors / vendor accounts, managing ACH wire transfers, and assisting with month-end close.
A / R duties include processing incoming ACH payments / lockbox check deposits, reconciling deposits, maintaining the Collections spreadsheet, and contacting clients via phone / email regarding outstanding receivables.
Other responsibilities are assisting with overflow billing (processing prebill edits and mailing / emailing client invoices) and updating contract / client profiles.
Hours are 8 : 00 a.m. to 5 : 30 p.m.
Mid-Wilshire (Position is hybrid, 2 days onsite following the 3-month onsite training period)
The ideal candidate will have experience with Coyote Analytics. Strong written / verbal communication and collaboration skills are required.