Executive Assistant
Job Summary
JRK seeks an organized and detail-oriented Executive Assistant to provide high-level administrative support to a senior executive.
This position is based in our West Los Angeles office.
Compensation and Benefits
Pay : $75,.00 to $85,.00 per hour plus an annual discretionary bonus
We offer a wide range of benefits to help you meet your individual needs, including medical, dental, vision, and basic life insurance options.
The company offers auto-enrollment in its (k) plan after 60 days of employment. New employees accrue 80 hours of vacation in the first year and earn paid sick leave per state requirements.
Eligible employees will also receive 9 paid holidays each year.
Duties / Responsibilities
- Provides high-level administrative support and assistance to a senior executive or other assigned leadership staff
- Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff
- Arranges travel and accommodations for executives
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and distributes contents to appropriate staff
- Performs office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping
- Performs additional duties as assigned by executives
- Performs other related duties as assigned
Supervisory Responsibilities
None
Required Skills / Abilities
- Excellent verbal and written communication skills with the ability to write and speak clearly and free of typos or grammatical mistakes
- Treats everyone with respect and dignity, accepts responsibility and takes ownership of tasks, follows through on commitments, and maintains confidentiality
- Excellent organizational skills and attention to detail, strong time management skills with a proven ability to meet goals and deadlines
- Ability to function well in a fast-paced, high-volume and, at times, stressful environment
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
- Able to type a minimum of 50 words per minute
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
Education and Experience
- High school diploma required; Bachelor’s degree in Business Administration or related area of study preferred
- At least four years of experience as an administrative assistant or executive assistant supporting a mid-to-senior level executive, preferably in property management, hospitality, or commercial real estate environment
Physical Requirements
- Expected work hours : 7 : 30 to 5 : 00, Monday through Friday, with occasional weekends
- Travel : Occasionally, may need to drive a personal vehicle for business
- Work environment and physical demands : General office environment, with prolonged periods of sitting at a desk and working on a computer;
must be able to lift up to 15 pounds at times
FLSA Status : Exempt
Please note that this job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.
Duties, responsibilities, and activities may change at any time, with or without notice.
JRK is an Equal Opportunity Employer.
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.