Ivy Tech Community College Jobs (4)

To support the timely implementation, adjustment and monitoring of budgets for the Indianapolis Campus and provide management and leadership over the payroll process and grant programs Update position control and ensure accurate time certification for grants and contracts.

Maintain proper control and oversight of campus purchasing card program. Provide recommendations for enhancing the customer service and making processes more effective and efficient in all areas of responsibility.

Customer Service Overriding Expectation :

• Demonstrate a strong customer service and / or student advocacy through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support student success.
• Engage in behaviors that create an inclusive environment in which all people are valued and supported.
• Go beyond the easiest or surface answer for a student, or an internal or external customer, and get to the root cause of the problem, question or issue to solve it as quickly and professionally as possible.
• Responsibilities :
• Budget :
• Assist the Executive Director of Finance with the implementation of annual budgets.
• Support campus staff with budgetary questions and concerns and recommend adjustments where necessary.
• Submit adjustments to EDF for review.
• Review budgets for proper accounting of revenue and expenditures and follow up on discrepancies.
• Periodically assist EDF with other duties assigned by the Chancellor.
• Payroll :
• Oversees the payroll function and ensures proper disbursement of earnings to all exempt and non-exempt employees in accordance with College policies and IRS and state regulations.
• Assists and works directly with employees of all levels in the College in matters related to payroll. Ensure quality customer service to the campus employees.
• Reviews processes and procedures within the Payroll department to ensure not only effective and efficient operations, but to ensure proper internal controls are in place to prevent any misuse or inappropriate disbursement of College funds.
• Reviews and approves handwritten check requests as necessary. Implements controls necessary to reduce hand-write requests to a minimum.
• Responsible for the preparation of payroll related journal entries for routine corrections and year-end processing.
• Ensure adequate back-up coverage for payroll processing. Purchasing Card
• Oversee the assignment of cards to employees.
• Ensuring that expenditures are valid transactions of the campus, allocated to the proper accounts and supported by proper documentation
• Grant Accounting :
• Assists and works directly with employees of all levels in the College in matters related to grants.
• Supervises and provide direction to Grant accountant.
• Fixed Assets :
• Review and verify alladditions and deletions from fixed asst inventory list. Supervises
• Directly supervises Payroll Supervisor and Grant Accountant.
• In conjunction with EDF, responsible for maintaining proper internal controls and ensuring compliance with College policies and procedures in all areas of responsibility.

The above list of duties is not to be construed as an exhaustive list.

Other duties logically associated with the position may be assigned.

Baccalaureate Degree in business, economics or finance required.

• Team player and demonstrate leadership capabilities.
• Broad experience in college business administration.
• Detailed, with extremely high accuracy rate.
• Communicate effectively with peers and upper management.
• Capable of quick response to management and staff questions.
• Extensive knowledge of automated payroll and financial systems.
• Knowledge of general accounting functions and internal control practices.
• Very capable in Microsoft Office software, especially Excel, and Internet applications.
• Three-year supervisory experience required.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

STARTING SALARY RANGE : $65,000 - $75,000 annually

Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

General Description of Position :

Responsibilities : Recruit qualified students for the Toyota T-TEN and GM-ASEP cooperative education, motorsports and motorcycle programs.

The recruiting territory would include all of the state of Indiana, the Western edge of Ohio, and the southern portion of Michigan for the GM ASEP and Toyota T-TEN programs.

For GM ASEP, Motorsports and Motorcycle repair this would also include northern Kentucky. Fully supports the College's mission and strategic plan initiatives.

Major Responsibilities :

• Deliver presentations to Career Centers, Vocational & Technical High Schools and other High School programs and events where students may have interest in the automotive industry.
• Collaborate with marketing and admissions to develop presentation materials that support the recruiting activities such as power points, videos, brochures, etc.
• Attend and / or present at various career days, auto shows, and racing events
• Develop relationships and co-op opportunities with Toyota and General Motors Dealers in the market areas.
• Provide information required for prospective students to successfully enter the college system, including but not limited to information regarding enrollment steps, financial aid, career services, assessment, and credit transfer.
• Develop and maintain positive relationships with high school guidance counselors, administrators, community agencies and other stakeholders.
• Understand and use, Banner, CRM, and Microsoft Office products
• Ability to communicate effectively via email, IM and chat methods
• Use of PDA necessary for telephone, email and calendar scheduling while on recruitment duties.
• Coordinate and participate in on-campus visitation programs
• Attend college fairs within the local communities and in businesses as assigned
• Work with cross-section of co-workers from across the college to promote Ivy Tech program
• Work closely with the Office of Admission by attending scheduled recruitment meetings, recruitment reports and by completing any administration documents as needed.
• Understand and comply with college policies and procedures.
• Participates in professional development or other activities that may include in-services, courses, or seminars to advance skills as well as knowledge within the field of study.
• Support Program Chair in program management activities.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA.)

WORK HOURS or OTHER REQUIREMENTS

The work-week and work-day hours will vary. Example : Recruitment for fall and spring semesters may require varied times which include evenings or weekends to meet with potential students.

The number of school visits would probably average around 40-50 different schools with follow up for some later in the school year.

Minimum Qualifications :

• Bachelor’s degree
• Two to three years of experience in recruitment, admissions, customer service, or relevant volunteer work involving diverse populations
• Must work on own initiative and be responsible for setting own appointments and be able to follow through on commitments to students, committees, and other commitments.
• Must possess significant knowledge and skill using electronic communication methods.
• Ability to project a positive college image through in-person interactions and electronic forums, maintaining superb professionalism and attention to detail.
• Must exhibit excellent grammar, punctuation, and language.

Preferred Qualifications : Other Requirements : Work Hours : Hiring Range : Team Ivy Referral : Special Instructions to Applicants :

General Description of Position :

Help students to learn subject matter which will lead toward fulfillment of their potential intellectual, emotional, and psychological growth.

Provide instruction needed for students to qualify for certification in the respective fields. The logistics course provides students with the foundational and mid-level knowledge they will need to understand the world of supply chain and related core competencies.

This position is located at the Correctional Industrial Facility in Pendleton, IN.

Major Responsibilities :

• Teach assigned classes in keeping with approved syllabi, outlines, and instructional materials
• Understand and follow all special education laws and guidelines. Provide accommodations as outlined in an Individual Education Plan for students with identified exceptionalities.
• Approach subject matter in a positive and enthusiastic manner.
• Begin and end classes on time according to IDOC, Correctional Facility and Ivy Tech schedules.
• Provide guidance and counsel to the students which will promote their welfare and their proper educational development.
• Provide education services utilizing the materials and equipment required in the curriculum from the Certifying Agency
• Maintain records as required by the Indiana Department of Correction (IDOC), the Correctional Facility, Ivy Tech and the Certifying Agency.
• Assess student learning according to Indiana Workforce Development Educational Functioning Level Assessment Policy, DWD Policy
• Maintain records as required by the Indiana Department of Correction, the Correctional Facility and Ivy Tech Community College
• Record student data in a Department of Workforce Development database for National Reporting Purposes
• Establish and maintain cooperative professional relationships with students, peers, and community leaders.
• Provide for the care and protection of Ivy Tech and Facility property.

Minimum Qualifications :

Relevant and documented work experience in the vocational field. Already hold or agree to obtain facility-provided training for certifications as follows : CLA-CLT Instructor Certification for Logistics Program.

Bachelor's degree preferred.

Pay and Benefits : Team Ivy Referral :

Eligible

Note :

At Ivy Tech we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

General Description of Position :

Under the direction of the Finance System Administrator, this position is responsible for maintaining the performance of the Ivy Tech vendor management process and other financial systems.

The Business Analyst is a member of the Ivy Tech System Administration (ITSA) team in Ivy Tech’s Business Affairs Finance Area.

The ITSA team is responsible for managing a broad portfolio of Financial applications, integrations, and reports delivered primarily through the various financial system platforms.

The Business Analyst must have a strong financial background while maintaining a rigorous commitment to quality, security, and attention to detail.

Major Responsibilities :

Configure and Support Ivy Tech’s implementation and ongoing development of Workday applications as applicable.

Supplier creation and maintenance of information within Ivy Tech Supplier Portal, Workday, and PaymentWorks.

Sending of Supplier Onboarding vendor invitations for Systems Office supplier requests

Conduct root cause analysis to determine an appropriate action plan for break / fix and support issues.

Draft and revise - Business Affairs policies and procedures based upon new system requirements and functionality due to the Workday Implementation

Configure and Support the bi-annual Workday upgrade processes, including evaluating and testing new functionality

Perform workflow analysis and document process changes and improvements based on business development decisions.

Gather, document, and analyze business requirements from internal customers and stakeholders to define and build system modifications, enhancement, and implementation of new strategies.

Conduct root cause analysis to determine an appropriate action plan for break / fix and support issues.

Draft and revise - Business Affairs policies and procedures based upon new system requirements and functionality due to the Workday Implementation and ongoing innovation of owned modules.

Build and support Workday reports using various Workday reporting tools (Report Writer, Discovery Boards, Worksheets).

Acquire in-depth knowledge of Ivy Tech’s business in order to identify opportunities for improving internal processes and driving efficiencies and provide in depth analysis to end users.

Participate in interactive design sessions using best practices to effectively solve business problems by providing sample approaches as discussion points.

Ensure accurate comprehensive documentation of systems, their respective integration dependencies as well as system / software dependencies, including but not limited to job aids, training manuals, and video guides.

Assist by using sound business judgment, risk avoidance and SME resources to coordinate with campus business offices to solve problems.

Develop partnerships with other Ivy Tech Workday module analysts, users, and / or administrators.

Research, collaborate and contribute to Workday community user groups.

Develop and provide training to end-users.

Act as a point of contact for the internal business user(s).

Act as a named support contact with Workday - managing communications with Workday. Support for designated modules.

Provide functional support of technical integrations.

Some travel may be required within the state.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned.

All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED : Finance Systems Administrator

SUPERVISION GIVEN : None

Minimum Qualifications :

Bachelor's degree (BA / BS) from an accredited college / university.

Minimum 3 years of business analysis, technical business analysis & / or project management.

Strong foundation in analytical and problem-solving skills.

Must be able to work under deadlines and manage multiple projects simultaneously

Demonstrate the ability to analyze and document processes, procedures, etc.

Have a strong foundation in customer service mentality with excellent communication skills.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Excellent documentation skills (samples of nonproprietary documentation maybe be asked for review).

Collaborative team player.

Proactive, with a sense of ownership.

Commitment to quality and attention to detail.

Willingness to learn new functions and technologies.

Strong consideration will be given to candidates with a background and / or experience in computer science, finance, or accounting.

Preferred Qualifications : Other Requirements : Work Hours : Hiring Range : Team Ivy Referral :

N / A

Special Instructions to Applicants :