Hollywood Bowl Jobs (4)

Position Elements :

Monitoring all media coverage, including online and physical publications, preparation and filing of press clippings for circulation and archival storage.

Preparation of special press clipping books for various projects and Board Meetings as required. Maintaining periodicals.

Manage the internal SharePoint document system and Clark photo management system on behalf of the department.

• General office duties including maintaining files and records, coding for all PR invoices, to be signed by Director of Public Relations
• Attend weekly departmental staff meetings and other meetings as assigned.
• Internal liaison with artist representatives as needed to maintain artist information files including but not limited to procuring biographies and photographs.
• Research and gather information for first drafts of press releases, media alerts, biographical information and other written material as assigned.
• Update the Press Section of the Association’s three websites.
• Arrange and coordinate photo and video shoots for all LAPA venues including requests from outside parties, as assigned.
• Attend concerts and handle photo duty as LAPA representative for all LAPA venues as assigned.
• Build and facilitate relationships with the media and outside contacts, interfacing with professionalism and efficiency.
• Manage event logistics for galas, press conferences, press receptions, Walt Disney Concert Hall, Hollywood Bowl, The Ford and Beckmen YOLA Center events and miscellaneous events as needed.
• Accommodate ticket requests, venue parking for the media and confirmations.
• This role may have the opportunity to manage their own press campaigns under supervision, depending on the experience and interest and when it does would require planning, pitching and placing stories in local and national print, broadcast and electronic media outlets (and international where appropriate).
• Maintain confidentiality of sensitive institutional information.
• Other duties as assigned.

Minimum Requirements

Position Requirements :

• General music knowledge required and a desire to work with musicians.
• A minimum of two years previous agency, arts organization or equivalent experience preferred.
• An Associate’s or Bachelor’s degree or equivalent experience a plus
• Must have extensive computer skills including Microsoft Office suite and database systems such as Constant Contact
• Must have excellent communication skills, both verbal and written
• Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment
• Must multi-task and work within deadlines
• Creative, innovative thinker with an excellent sense of local and national media.
• Strong organizational skills and attention to detail.
• Able to work some nights and weekends.
• Candidates must have access to reliable transportation to travel between multiple locations.

Reports To : Director of Public Relations

Interacts with :

• All members of Public Relations Department
• All Media
• All LAPA Departments
• Musicians, Guest Artists where relevant

An Equal Opportunity Employer : It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees.

The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law.

Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions;

for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO

Position Elements :

• Write original marketing copy for web, print, email, radio, TV, and social media that will achieve our campaign goals for the orchestra season, as well as concerts presented by LA Phil at Walt Disney Concert Hall, the Hollywood Bowl, and The Ford.
• Contribute ideas to a cross-functional team to discover the concepts and stories that will power the LA Phil’s communication strategy and marketing year to year.
• Distill large amounts of information into clear, concise, and creative messaging.
• Revise, repurpose and edit materials as needed for advertising, social, and web.
• Produce copy that adheres to LA Phil style and reflects our brand voice.
• Ensure that the LA Phil speaks with authority and accuracy on classical music while also communicating in a manner that engages all our potential audiences.
• Anticipate communication needs, take initiative on tasks, and spot opportunities to reach new audiences.
• Stay current with industry trends and apply them strategically.

Additional tasks, as needed :

• Assist in writing program inserts, signage, and handouts.
• Write or edit documents for fundraising, education programs or other departments.
• Proofread concert listings, PR materials, institutional materials, bios, program notes, inserts.

Minimum Requirements

• Bachelors Degree
• 3+ years experience writing marketing copy, preferably related to music
• Excellent creative as well as technical writing ability
• Solid knowledge of classical music repertoire and artists
• Familiar with popular music genres
• Standard technological competence (computer skills)
• Ability to work under pressure and meet tight deadlines
• Self-starter who is flexible and has a positive attitude
• Dedication and commitment to engage in and promote diversity, equity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
• Secondary language fluency is a plus

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Position Elements :

• Manage assigned location. Duties include but are not limited to coordinating with security staff, and placing cones and barricades to reserve spaces for both patron vehicles and buses
• Act as the Bowl liaison to bus operators at your Park & Ride / Shuttle location
• Maintain ridership information for each departure and relay to supervisor in timely fashion
• Interface with bus riders, making sure that all have been properly briefed about pertinent information regarding return trip, etc.
• Remain at assigned Park & Ride lot for return trips from the Bowl
• Help at the end of the show to load patrons for return trip when assigned to a Shuttle lot
• Employees are expected to respond to a wide range of customer service issues with sensitivity and care
• Keep accurate time records and abide by the meal and rest break policy
• Assist other departments when necessary and as directed by a supervisor
• Respond to a wide range of customer service issues with sensitivity and care
• Wear a reflective vest when applicable

Relationships :

Reports To : Transit Manager

Interacts With : LA Phil departments and Managers

Bus operators

Lot security staff

Public

Minimum Requirements

Position Requirements :

• Must be 18 years or older
• Existing knowledge of or the ability to quickly learn the following :
• The greater Los Angeles area
• Park & Ride and Shuttle bus routes and departure / return information
• Layout of venue and grounds
• System for ticket purchase
• Ability to :
• Work outside
• Bend, stand and walk / run for up to duration of entire work shift
• Lift and carry up to 25 pounds

Date Posted : 6 / 8 / 2023 Job Code : Production Assistant Location : LAPA Address : 151 South Grand Ave City : Los Angeles State : CA Country : United States of America Description

Position : Production Assistant

Department : Presentations

FLSA Grade : Non-Exempt - $25 / Hour

Position Summary :

The Production Assistant, reporting to the VP of Presentations, assists in all facets of concert / show advancing and backstage artist operations for concerts at the Hollywood Bowl, Walt Disney Concert Hall, and The Ford from approximately May 1 October 30, and provides a broad range of support to the Presentations department.

Up to 5 positions available. Coverage of all Presentations concerts at multiple venues to be split between the production assistants, exact assignments to be determined.

This is a non-regular full-time position, within May 1 October 30. Individual start dates to be determined upon hiring.

Position Elements :

• Advances concert hospitality elements with tour managers as assigned.
• Provide production assistance as required for concerts and events, including extensive hospitality and catering / dressing room needs / setup for artists per the contract riders;

tickets and parking pass requests; complex artist ground transportation schedule, hotel arrangements; and extensive runner responsibilities.

• Assist office with ticketing and parking requests from artists, agents, managers, vendors and outside parties needing special handling.
• Act as first point of contact for touring groups and liaise with tour manager all day to secure all needs production assistant is first person onsite, last person to leave
• Attend Hollywood Bowl Orchestra services and concerts as needed and distribute parking passes and tickets to Orchestra members at rehearsals, as well as other rehearsal / concert duties as assigned.
• Assist with and coordinate check-out of music to Hollywood Bowl Orchestra musicians.
• Provide scheduling assistance scheduling meetings, organizing conference rooms.
• Provide administrative support, general and research assistance : screen calls as needed; maintain office files; draft correspondence;

arrange courier services; assist with contract administration; collect info from artist reps and agents; draft production schedules; etc.

Obtain and disseminate information to general staff as required, including (but not limited to) : biographical information for artists;

production schedules; rehearsal schedules; and general information as requested by Association staff.

Other duties and projects as assigned.

Relationships :

Reports To : VP, Presentations

Interacts With : Program Manager, Pops / Manager, Hollywood Bowl Orchestra

Senior Program Manager, Presentations

Program Manager, Presentations

Production Associate(s)

Venue Operations Departments

Production Department

Box Office Staff

Visiting Artists and Representatives

Data not provided

Minimum Requirements

Position Requirements :

• Must be available to work full-time from approximately May 1 October 30.
• Hours : Monday Friday, 10 : 00am 6 : 00pm, plus evenings and weekends as needed for rehearsals / concerts / shows.
• Must be extremely detail-oriented and highly organized, with excellent follow-through
• Previous Concert production background and experience required
• Tour Manager experience desired
• Must be able to work with / communicate with artists, agents and managers in sensitive situations
• B.A. (or equivalent background and experience) desired
• Minimum one year administrative experience
• Exceptional, professional and clear writing and verbal communication skills
• Strong word processing, spreadsheet and general computer skills (Microsoft Office, Word, Excel, Outlook, etc.)
• Ability to meet deadlines, organize and priorities duties efficiently, and focus on many tasks simultaneously and in detail
• Basic understanding of accounting and financial issues
• Prefer a general knowledge and interest in a variety of musical artists, genres, concert production
• Ability and desire to work long hours as required; flexible schedule
• Must own a reliable car and have clean driving record
• Must be able to purchase and handle alcohol
• Resourceful and forward-thinking problem solver. Customer service oriented in all industry and interoffice interaction.
• Resilient, indefatigable, positive attitude

Reviewed : 02 / 17 / 2023

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Equal Employment Opportunity Policy

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees.

The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law.

Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions;

for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

Data not provided