GeorgiaGov Jobs (6)

The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time

Administrative Assistant II position in the Office of Adult Education . Under general supervision of senior management, this position will perform advanced and diversified administrative duties requiring broad and comprehensive experience, skills and knowledge of organization policies and procedures in support of the unit.

This position requires a valid driver's license and occasional travel (3-5 times / year) for events.

RESPONSIBILITIES

• Provides professional-level administrative support to leadership, which requires exercise of independent judgment and initiative
• Provides effective customer service and serves as the contact person and liaison for the internal and external customers
• Complete complex processing of documents and / or transaction for assigned organizational unit, program and / or specialized function / activity
• Perform and complete tasks and assignments for organizational unit
• Process eProcurement requisitions for purchase orders and request for purchase order payments
• Prepare and process consultant agreements, contracts forms and contract routing sheets using Adobe
• Process Activity Account request for deposit and disbursements
• Process registrations for the departments
• Process request of payments (contracts, dues, invoices, memberships, registration, subscriptions, etc.)
• Process request for travel arrangements and expense statements for In and Out of State travel using the Concur system
• Maintain and monitor the use of supplies, equipment, and services for the work unit
• Update files; distribution list and program directories
• Process and distribute incoming mail
• Process verification of Eligibility for Public Benefit Affidavit Forms for Adult Education students utilizing the DHS / USCIS - Systematic Alien Verification for Entitlements (SAVE) Program System of Records.
• Entry of state-sponsored professional development into the Georgia Adult Learner Information System (GALIS).

COMPETENCIES

• Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
• Excellent oral and written communication skills
• Ability to handle multiple tasks at once to prioritize workload
• Skill in accurate recordkeeping
• Skills in interpersonal relations and in dealing with the public

MINIMUM QUALIFICATIONS

• High school diploma or High School Equivalency *and* Three (3) years related work experience
• Proficient in all Microsoft Office software particularly Excel and Word.

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and G Suite (Docs, Sheets and Slides)
• Knowledge and skilled in creating Adobe PDF documents
• Detail-oriented with an ability to work independently and work in a fast-paced, demanding work environment
• Prior experience working as a State of Georgia employee

Applications will be accepted until July 17, 2023. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (404) 679-1759.

The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

An Equal Opportunity Employer

Associates degree in Business Administrative Technology *and* One (1) year of related work experience OR High school diploma or equivalent *and* Two (2) years of related work experience.

The main office for DBHDD is located in downtown Atlanta.

Job Description

Job Title : Administrative Assistant

Pay Grade : G

Job Summary :

Perform a wide variety of professional, high-level administrative departmental responsibilities including calendar management, travel arrangements, coordination meetings, trainings and conferences, budget and finance management, preparation of personnel documents, contracts / procurement management, and other assignments in line with the mission of the organization.

Essential duties and responsibilities

• Provide direct administrative support to 2 offices (Office of Behavioral Health Prevention and Federal Grants & Office of Supportive Housing) within the Division of Behavioral Health to include managing an extremely active calendar of appointments / meetings, composing and preparing correspondence, and arranging complex and detailed travel plans and itineraries.
• Assist with complex duties in the areas of office operations, research, programs, project management, initiation / processing payment of numerous contracts, and consultation for the department.
• Provide project assistance for initiatives as assigned by the office directors.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the 2 offices within the Division of Behavioral Health.
• Serve as a liaison between BH Directors, other DBHDD Directors and Commissioner and Chief level management teams in the coordination of executive meeting and / or gathering and providing program related information.
• Manage and coordinate a variety of special projects as assigned by the 2 Office Directors within the Division of Behavioral Health and provide leadership to build relationships crucial to the success of the organization.
• Prepare meeting notices, agendas and relevant materials for various meetings for the 2 offices within the Division of Behavioral Health.

Manage meeting logistics and room reservations; attend meetings and take minutes for distribution.

Research, prioritize, and follow through on incoming issues and concerns addressed to the supported management, including those of a sensitive or confidential nature.

Determines appropriate course of action, referral, or response.

• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Coordinate and communicate all activities and events for the 2 offices within the Division of Behavioral Health.
• Ensure agency / departmental communication is disseminated among staff for the 2 offices within the Division of Behavioral Health.
• Assist with management of the maintenance of office equipment including copiers, printers, fax machines and etc.
• Process and track the ordering of office supplies and various invoice payments (i.e. Verizon, Interpreter Services, PGI, RICOH and etc.

within the 2 offices within the Division of Behavioral Health from beginning to end.

• Manage and coordinate human resources activities such as preparing and submitting personnel and position actions, organizing and maintaining personnel records.
• Confer with Human Resources personnel regarding job postings, applicants, new hires, discipline, Worker’s Comp. incidents, and ongoing personnel matters and questions.
• Provide, coordinate and schedule appropriate orientation for new hires for the 2 offices within the Division of Behavioral Health.
• Serve as an expert and organizational resource for the 2 offices within the Division of Behavioral Health.
• Develop and / or revise procedures and processes to maximize operational efficiency and adjust to changing demands.
• Provide successful training and / or assistance to the 2 offices staff within DBHDD as needed.
• Perform other relevant duties as assigned.

Qualifications and Requirements

• Excellent Time Management and Multitasking Skills
• Computer Literacy; Proficiency in MS Office Suite (Microsoft Word, Excel, Outlook, PowerPoint, OneNote and OneDrive)
• Concur Travel Systems & PeopleSoft Applications
• Good Planning and Organizational Skills
• Well-developed Verbal, Listening, and Written Communications Skills
• Ability to work independently or as a Team Player
• Attention to Detail and a High Level of Accuracy and Confidentiality
• Ability to Maintain a Professional Appearance and Manner

Benefits

Employment Requirements

To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications.

Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care :

• Drug Screening
• TB Evaluation
• Annual Influenza*
• Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.

Associate's degree from an accredited college or university AND One year of related experience OR Three years of related experience.

The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time Receptionist position in the Office of Georgia Quick Start.

This position is located at the TCSG Georgia Quick Start Atlanta Office.

JOB DESCRIPTION :

Under limited supervision, this position performs a variety of specialized receptionist and administrative support functions for the Northern Operations group of Georgia Quick Start.

Duties include operating the front desk greeting visitors, directing guests to appropriate conference or meeting facilities.

Incumbent will also provide administrative support for Directors as well as staff personnel. This is a highly visible position that requires the individual to possess and maintain a positive, courteous, and professional presence in the daily work environment.

RESPONSIBILITIES :

• Maintain positive, courteous, and professional presence with co-workers and customers in a fast-paced and complex training environment.
• Operate front desk to greet visitors, direct guests and respond to questions, requests or other needs.
• Monitor security cameras, building access and individuals entering the training center and ensure someone is available to escort the individual when necessary.
• Provide administrative support to assist Directors and other training center staff as required.
• Enter training data into databases, other electronic forms and maintain computer files and records. Review data correctness and clarify data that appears inconsistent or erroneous.
• Work with sensitive client, trainee or contractor data and maintain confidentiality.
• Utilize a variety of software to produce documents, memos, reports spreadsheets, visual aids and other Quick Start correspondence as required.
• Maintain filing, record-keeping systems along with office supply inventory.
• Assist to prepare facilities for training, meetings and conferences when required.
• Receive, organize and distribute training materials to support Athens Training Center and surrounding Northern Operations Group training sites.
• Assist with schedules for the building, staff and training.

MINIMUM QUALIFICATIONS :

High school diploma or equivalent and one (1) year of related work experience. Applicant must possess excellent knowledge and experience in the use of Microsoft Outlook, Word, PowerPoint, and Excel.

Excellent oral communication skills are essential, and a strong professional presence is required.

PREFERRED QUALIFICATIONS :

In addition to the minimum qualifications, an associate (two-year) degree and two or more years of administrative support experience in a business or office setting.

Applications will be accepted until (position filled). Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (404) 679-1759.

The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

An Equal Opportunity Employer

High school diploma or equivalent

Atlanta Technical College (ATC) is seeking highly qualified applicants for its Adjunct Instructor (Aviation) position in the Academic and Student Affairs division, Industrial & Transportation Technologies department.

This position is located on Atlanta Technical College’s main campus, just South of Downtown Atlanta.

JOB DESCRIPTION :

The Adjunct Instructor (Aviation) provides professional instruction to students based on an approved course syllabus; and ensures that desired course outcomes meet the stated objectives, as well as prepares curriculum and syllabus for coursework taught.

Duties and responsibilities include, but may not be limited to, the following :

• Demonstrates knowledge of current procedures in the Aviation field.
• Knowledgeable about and committed to adhering to FAA regulations governing Part 147 schools.
• Display willingness to receive input and undergo internal review of processes and procedures used in the classroom.
• Must be able to multitask and respond to deadlines in a timely manner.
• Must be able to use appropriate teaching techniques to engage groups of students in different activities simultaneously.
• Must be able to apply appropriate testing and grading procedures, including proper maintenance of grade books and any other appropriate record-keeping tools.
• Must have effective oral and written communication skills.
• Must be able to monitor students' use of supplies, materials, and equipment.
• Must be able to advise and counsel students and maintain appropriate advisement records on each student.
• Attend meetings as required and appropriate.
• Observe and enforce the institution's policies and regulations.
• Observe and enforce FAA compliance requirements for approved programs.
• Assist with student recruitment and job placement as requested by supervisor.
• Serve on committees as requested by supervisors.
• Maintain professional qualifications as appropriate for the field and as described by the Technical College System of Georgia Policy Manual.
• Follow rules and regulations as described by the Technical College System of Georgia Policy Manual and other policies and procedures established by the institution.
• Performs additional duties, as assigned.

Minimum Qualifications :

Must possess and demonstrate an Associate’s degree from an accredited college or university AND one ( 1 ) or more years of related work experience in an educational setting or a business setting.

Must also be A & P certified and have 1-3 years of experience as an A & P mechanic.

Preferred Qualifications :

Preference may be given to candidates who, in addition to meeting the minimum requirements, possess and demonstrate the following :

• Bachelor’s degree or higher from an accredited college or university AND three ( 3 ) or more years of related work experience
• Two ( 2 ) or more years teaching in an educational setting.
• Ability to think quickly and independently.
• Ability to consistently provide excellent customer service.
• Excellent written and verbal communication skills, as well as technological skills.
• Experience with BANNER student information system.

BACKGROUND SCREENINGS ARE CONDUCTED PRIOR TO SCREENING.

Due to the volume of applications received, we are unable to provide applicants with the status of their individual submissions.

Applicants can review their application status on their "My Job Page" within their Team Georgia Careers profile.

Equal Opportunity Employer :

Minimum qualifications for this position will be determined by the teaching discipline and compliance with appropriate accrediting bodies.

Faculty must be credentialed to satisfy all appropriate accrediting bodies for the course assigned.

ABOUT US

The Teachers Retirement System (TRS) is the largest public retirement system in Georgia. TRS administers the fund from which teachers in the state’s public schools, many employees of the University System of Georgia, and certain other designated employees in educational-related work environments receive retirement benefits.

TRS manages the retirement accounts of 262,000 active members, and pays a monthly benefit to 128,000 retired members and survivors.

Don’t miss this opportunity to come work with us and help us serve Georgia Educators!

TRS is currently hiring for the following position :

Salary is $40,600

Job Summary

MINIMUM QUALIFICATIONS & EDUCATION

• Type 30 WPM accurately.
• Must be able to work during the hours of 7 : 30 am-5 : 30 pm.

PREFERRED ADDITIONAL QUALIFICATIONS

None.

Essential Duties & Responsibilities

• Provide exceptional customer service to active and retired members, beneficiaries, and the general public via telephone, e-mail, fax, or online chat sessions.
• Respond to incoming calls regarding, but not limited to, membership / retirement eligibility, refund / retirement processes, and service purchases.
• Review, comprehend, and speak knowledgeably to members regarding current laws, agency policies, web services, and departmental policies and procedures.
• Notate and update account information accurately.
• Schedule, cancel, and update appointments.
• Assist members with TRS website navigation and functions including using the pension calculator, accessing member information, locating forms and publications.
• Provide information regarding self-service features such as updating and maintaining account information or initiating an online chat session.
• Appropriately submit requests for research and route calls to appropriate division if needed.
• Constantly maintain call center guidelines and expectations including quality assurance, attendance, punctuality, and time management.
• Perform other duties as assigned.

Physical demands of the job

The physical demands of the work job is sedentary work which involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

ADDITIONAL INFORMATION

In addition to a competitive salary, TRS offers a generous benefit package, which includes a pension plan;401(k) with matching contribution;

12 paid holidays annually; vacation and sick leave; health, dental, vision, legal, disability, accidental death and dismemberment, health and child care spending accounts.

receive an interview. Selected applicants will be contacted by the hiring agency for the next steps in the selection process.

Applicants who are not selected will not receive a notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Candidates for this position are subject to a reference and a background check.

The Teachers Retirement System is an Equal Opportunity Employer

• Works collaboratively with counselors to provide appropriate counseling and / or preventive and direct services to students, parents, and families when students demonstrate behaviors that interfere with their functioning in the school and their successful transition into society as independently functioning adults.
• Serves as a resource to team teachers and other student services personnel; suggests modes of intervention consistent with needs and developmental tasks.
• Serves as the designated school person for mandated child abuse and neglect reporting; monitors the subsequent action plan and serves as liaison with the judicial system and protective service agencies;

and testifies in court when needed.

• Conducts pre-admission interviews and provides a diagnostic assessment of prospective students and their families; and makes recommendations regarding admissions and the need for internal and / or referral to external services.
• Recommends cases for services and / or consultation; provides family history / diagnostic assessment of the student's current functioning within the family, including medical, psychosocial, educational background, and recommendations;

and maintains close working relationship with Student Health Services and consulting psychiatrist.

• Refers students and families to social agencies and other service organizations when necessary; and serves as an advocate for the student and a consultant to the agency in providing appropriate services for deaf individuals.
• Develops and implements workshops and in-service training programs to meet specific needs of students, parents, teachers, and staff.
• Thoroughly collaborates with school and residence education; develops preventive strategies for drugs and alcohol, suicide, adolescent sexuality, and sexual harassment, bullying and peer intimidation, abuse and neglect, and other issues as they arise.
• Collaborates with school staff on policies and procedures pertaining to student needs related to socio-emotional development and social work services.
• Assists in developing and sustaining a positive school climate and programs and establishing and maintaining the best possible environment for learning and personal growth.
• Responds to school crises and emergency situations; responds to crisis situations; and responds to situations in a timely manner.
• Participates in IEP and Student Review Team conferences as needed.
• Facilitates services for students who have financial needs.
• Provides field supervision for graduate social work training placements.
• Keeps abreast of developments and issues in social work and other related areas; and continues own personal professional development through participation in workshops, seminars, courses, in-service training, and reading.

Attends and participates in staff meetings and staff development activities.

• Establishes and maintains a positive and supportive working relationship with co-workers and supervisors.
• Shows a genuine commitment to diversity, equity, and inclusion in the workplace and participates in activities and workshops to foster continuous learning.
• Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis.

VERY IMPORTANT

Applicants must exhibit the ability to communicate in American Sign Language (ASL) during the interview with the expectation of obtaining an American Sign Language Proficiency Interview (ASLPI) rating of 3+ or above within three years from date of hire.

Minimum Qualifications :

Must possess or be eligible to obtain Georgia Educator Certification

Preferred Qualifications :

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following :

• Certified in School Social Work
• ASL proficiency at 4 or above as measured by the American Sign Language Proficiency Interview (ASLPI)
• Computer literacy
• Understanding of and experience working with the Deaf community
• Experience in school setting environment
• Valid Georgia Driver’s License