Gallin Associates Jobs (7)

Do you consider yourself outgoing? Are you detail-oriented and enjoy working with others? Lastly, are you looking to join a growing organization, that offers real opportunities for growth?

Our client is looking to add an Administrative Assistant to their team. This role serves dual functions. Part of your time will be focused on performing administrative tasks, supporting the ongoing management and improvement of the firm’s operations.

The second function is where the GROWTH opportunity presents it self, as you will be working very closely with, and supporting the Business Development team.

This partnership will expose you to the ins and outs of Business Development, Sales, and Marketing, and can lead to opportunities in these functions within the organization!

Primary Responsibilities :

• Reception duties and other clerical tasks as assigned
• Expense & Travel Management including bi-weekly expense reporting back-up duties
• Administrative support to team
• Calendar management for team leaders
• Weekly Travel Calendar & Staff Meeting Materials management
• Meeting & Catering Coordination : Organize internal / external meetings including catering, meeting materials, etc.
• Supplies Fulfillment Coordination : Distribute and organize receivables, daily replenish of supplies in respective areas, daily / weekly supplies restock for all printing devices
• Management of internal Telephone Directory
• Mailings : Management of certified mailings of tax filings, distributions, and notifications

Qualifications :

• 3-5 years of administrative assistant experience or similar
• Polished and articulate writing and speaking skills, demonstrating self-confidence and tact
• Extrovert personality, high EQ, good at connecting with others and cultivating relationships
• Self-starter with strong sense of ownership and ability to operate within a close team and independently
• Driven, strong interest in self-development, and high integrity
• High level of maturity and an exceptional work ethic
• Resourceful and detail-oriented with strong organizational skills
• Comfortable in a fast-paced and evolving environment
• Ability to work independently and with team members
• High sense of personal responsibility and accountability
• Desire to be proactive and anticipate the needs of others
• Proficiency in a variety of software applications Word, Excel, PowerPoint and Outlook
• CRM database knowledge : Experience creating, maintaining and entering information into databases
• Concur (or similar) Travel and Expense platform knowledge
• Knowledge of various conferencing platforms (BlueJeans, Zoom, Teams, etc.

Mid-Senior level mechanical engineer position, preferably a P.E. with relevant local industry experience, educational, municipal and commercial (Office Buildings, Office / warehouse, aviation, light medical).

Someone in the 10 to no more than 20 years of total experience.

Looking for someone who has the ability to manage clients and projects as well as supervising design engineers who will do the detailed design as per the direction of this person.

They need to help train / teach / mentor younger engineers. Thus, this person needs to be a PE and have experience doing the above.

There experience needs to be in the architectural engineering industry doing HVAC / Plumbing / Fire Protection work in the North Texas area for projects in the public / private Pre-K to 12th grade, Community Colleges and Higher Education, as well as municipal, commercial (Office Buildings, Data Centers, etc.), among others.

Prepares and submits local, State and Federal Environmental reports and permit renewals (e.g., SARA, EPCRA, RMP, RCRA, CBS, PBS, and Air Emission Reports.)

Ensure site environmental programs are implemented in compliance with Federal, State and local regulatory requirements and corporate policies.

Serves as primary negotiator for Environmental Regulatory Permit implementation and / or amendments.

Supports and promotes the reporting of all incidents and reviews plant incident reports for environmental consequences;

supports and / or conducts investigation.

Provides plant projects with environmental review and guidance (e.g., Management of Change, Capital Appropriation Requests, etc.)

Establishes and maintains a productive working relationship with regulatory agencies.

Supports the site EHS policy and serves as a site resource for the reporting of EHS&S Performance Indicators.

Serves as Environmental Coordinator for the facility.

Develops, implements, and maintains the Hazardous and Non-hazardous Waste Management program.

Performs RCRA training and other regulatory training as needed.

Oversees the Groundwater Remediation program, including maintenance and upkeep.

Perform other duties as assigned.

Prepare various State and Federal Environmental reports : SARA 311, SARA 312 for McKee Road, SARA 312 for Lyell Ave, SARA 313, EPCRA, Hazardous Waste Generators Report, Annual Status Report, Biennial Update, RMP, CBS, PBS, CWC, and Air Emission Reports.)

Provide daily groundwater flow readings to groundwater remediation consultant on a routine basis.

Provide groundwater issues and repairs made to groundwater remediation consultants for inclusion in the quarterly progress reports and semiannual reports submitted to NYSDEC.

Submit maintenance notifications for required repairs to groundwater system and / or replacement parts if contractor performs the repairs.

Complete form TP550, obtain payment, and submit to NYS Dept. of Taxation & Finance once per quarter

Prepare the semiannual Periodic Report on Compliance for the Responsible Official's "wet ink" signature and submit to MCDES.

Obtain monthly Cyanide bearing flow data for the semiannual Periodic Report.

Obtain semiannual API flow data for the Periodic Report.

Obtain on-site waste treatment data for the quarterly tax report and the annual waste reports.

Obtain payment and current Certificate of Insurance and prepare and submit the Industrial User's Permit.

Obtain manual check and submit annual hazardous waste fee

Annual air permit fee submittal.

Obtain two manual checks and submit payment for annual surcharge fee and groundwater operation and maintenance fee to Monroe County.

Monthly water credit readings tracked and submitted to MCDES every 6 months at a minimum.

Coordinate semiannual wastewater compliance sampling with external lab

Escort MCDES personnel annually for week-long sampling event.

Participate in the MCDES annual inspection. This includes gathering all information for the annual inspection form.

Review and file the weekly Hazardous Waste Inspection form.

Review and file monthly SPCC / PBS Inspection forms

Provide employees assistance with labeling and marking requirements for non-routine wastes generated.

Coordinate semiannual groundwater sampling event with external contractor and external laboratory.

Submittal of two annual canal permit renewal fees.

Coordinate monthly wastewater compliance sampling with external laboratory.

Prepare monthly Sampling Monitoring Reports (SMR) for "wet ink" signature to the Responsible Official.

Submit modifications to the Responsible Official form to MCDES, if applicable.

Sign hazardous waste manifests and LDRS

Sign manifests and / or bill of ladings for nonRCRA hazardous waste shipments.

Review and sign waste profiles, waste profile recerts, and waste profile amendments

Provide total cost estimates (disposal, trans, surcharge, fees, etc.) to internal customers for waste disposal charges.

Maintain DOT certification (expires every 3 years) to sign waste manifests.

Attend annual RCRA training

Generate and update the RCRA Quick Reference Guide, which must be at the front of the "ONE" Plan and available for emergency response personnel.

Schedule scrap metal dumpster swap outs with Metalico and Weitsman

Support demolition activities and provide guidance to Engineering and / or Production on required disposition efforts (scrap, disposal, trash, etc.)

Review and sign off on groundbreaking permits.

As a backup, review and sign off as EHS representative on safe work permits with confined space, hot work, and / or lockout tagout

Schedule O / T dumpster swap outs with WM account rep.

Support annual plant shutdown

Review and submit semiannual groundwater sampling reports to NYSDEC.

Complete all site and Corporate mandated training

Provide contractor orientation training as a backup.

Annual review and update of the site's SPR.

Submit quarterly sustainability information via Envizi per Corporate requirements.

Submit Intelex reports for Environmental incidents per Corporate requirements.

Submit ground disturbance notifications to NYDEC for approval to commence activity.

Coordinate excavated spoil sampling and off-site disposal.

Provide guidance and support for soil boring collection and analysis

Coordinate special sample requests with QC lab for split compliance wastewater samples.

Submit Pre-Work Notification for Bulk Storage (PBS or CBS) Tank Installation or Closure form to NYSDEC, as necessary

Review and file returned signed waste manifests within regulatory timeframes. If not received, request signed copy from waste broker.

Draft written regulatory response correspondence for local, state, and / or federal within required timeframes.

Track and file all groundwater related invoices for any groundwater litigation requirements.

Negotiates with appropriate agencies to obtain necessary wastewater / air emission permits.

Serves as the backup Environmental Coordinator for the facility.

Develop, implement and maintain the site's Hazardous and Non-hazardous Waste Management program.

Schedule and provide RCRA training to plant personnel and other regulatory training as needed.

Supports the site's Groundwater Remediation program Looking for 2-5 years Environmental experience. MUST has a BS in any Science.

HOSPITALITY / HOTEL SUPERINTENDENT

Multifamily New Construction )

NASHVILLE, TN area (100% LOCAL zero travel)

Position Overview :

This opportunity is the perfect option for the Hopitality Superintendent who is wanting to work locally in Nashville & and stop the constant travel each day,week,month - but continue using their expertise in managing projects ($25-60M each) with exciting & challenging multifamily designs.

Requirements :

• Bachelors degree in Construction Management or related discipline preferred
• Participate and Direct all facets of permitting and construction efforts to ensure project is constructed safely in accordance with design, budget, and schedule.
• Work with site staff, upper management and the precon department to smoothly complete each project from Start-to-Finish during the allocated timeframe.
• 5+ years experience in Hospitality project supervision with a General Contractor or Multifamily Developer-Builder
• Proven experience managing at least 2-3 hospitality / hotel projects from start-to-finish as a Superintendent
• Local owner and subcontractor relationships in the greater Southeast / Nashville market very helpful.

About the company :

A local Nashville Multifamily-Hospitality Builder / Developer with local developments & career growth PLUS offer extensive support in the office for all administrative tasks.

Here's why you should consider working with them :

They are a fully integrated (real estate and GC) developer / builder that offers a unique (smaller company impact) to be able to move faster than larger firms and provide a great company culture with Flex-PTO !! They specialize in residential housing options including hospitality, multifamily and residential homes to provide quality construction projects contributing to the betterment of the community, economy, tourism & permanent housing.

In addition, they are continuously striving to develop innovative designs and developments that appeal to the aesthetics of the surrounding metro area.

They continue to define success by the following objectives :

• Completing projects on time, on budget and with the highest quality attainable
• Building lasting relationships with trade partners and the workforce
• Integrity of design and business practices
• Completion of design and construction projects on time, within budgetary guidelines and with the highest quality possible.
• Financial strength and growth achieving partnership-directed profit expectations
• Development of an organizational structure that recruits, trains and retains motivated, determined, enthusiastic staff members who seek out a customer service opportunity

and solve issues before they become problems.

Superintendent Responsibilities :

• Over-communication with customers to ensure the highest satisfaction
• Total Construction site management for projects (multifamily garden or walk-up)
• Contractor / vendor management as well as job site development and production.
• Regulating budgets and managing job costs.

Qualifications

• Candidate will need 5+ years experience in New Construction (multifamily hotel and / or condo mid-rise or high-rise structures)
• Excellent "Customer Service & Coach" mentality versus "Director Manager" management approach on site & with clients.
• Qualifications include a 5+ year proven track record of successful site operations & project leadership within Ground-Up Hospitality / Hotel Construction.
• Local candidates are preferred with existing sub / vendor relationships.

Qualifications to Ensure an Interview & Likely Offer :

• If you have 8+ years of Lead Superintendent with a GC.
• 5+ years of Supt experience on hospitality or hotel new-construction projects.
• Currently living in the Nashville,TN area or open to relocating within 2-3 weeks.
• Open to the salary / compensation range below of $120-140k

Compensation and Benefits

They offer a great compensation package including :

• Competitive Salary & Bonus Structure exceeding $160 to $170k per year
• Insurance , Dental Insurance, Vision Insurance, Short / Long-Term Disability Coverage, Life Insurance Stipend paid to employee
• Paid Time Off ( 2 weeks minimum each year )
• Monthly Car Allowance Paid (to compensate for Fuel / etc) since all projects .
• Focus on Work / Life balance & encouraged to take time for family!

Our Houston Downtown office has a full-time Healthcare Project Architect opportunity for a Texas licensed Architect with healthcare experience.

This role performs business development and manages multiple healthcare facility projects. The successful candidate will have a minimum 10 years of architectural experience in design the healthcare facilities.

This candidate will support Houston Office with healthcare design and construction projects and should be knowledgeable of local healthcare clients.

They will manage and direct healthcare project team and must possess a strong desire to excel and lead in a fast paced and client-focused environment.

This person will also be responsible for the preparation and management of design and construction documents for healthcare clients.

This is an excellent opportunity for a healthcare facility design expert to further their expertise at a leading full-service design firm.

Responsibilities :

• Lead design team and consultants in healthcare projects
• Mentor junior staff on various design techniques, standards, codes and software applications
• Conduct business development and cultivate client relationships
• Lead multiple project teams on design and development of healthcare projects and foster multi-disciplinary team coordination
• Monitor the status and quality of project deliverables and developing project documents at all stages of design, and engage in construction administration activities.
• Supervise construction contract administration, payment requests, RFIs and change order submittals
• Oversee and contribute to the preparation of design documentation
• Coordinate site meetings with consultants and participate in marketing endeavors
• Conduct team meetings and lead production team
• Ensure each project complies with company quality standards and client specifications

Requirements :

• Bachelors’ Degree in Architecture
• Excellent knowledge of architectural design and detailing
• Ability to nurture client relationships
• Registered Texas Architect with both healthcare experience
• Minimum 10 years of project architect experience in healthcare projects
• Solid business development experience with local client base and ability to access previous and new clients exercising highest level of client service.
• Established local client network and strong references from clients and sub consultants
• Excellent leadership skills and ability to coordinate consultant teams
• Strong organizational, verbal communication and presentation skills
• Ability to prioritize and deliver multiple projects with varying deadlines
• Strong technical capabilities with code knowledge
• Proficient in Revit, ENSCAPE, Bluebeam, Adobe Creative Suite, AutoCAD, other 3D Modeling and Microsoft Office Suite
• Positive attitude and driven to succeed

We offer a competitive benefits and compensation package including medical, dental, vision, life, long / short term disability and two retirement plans : 401(k) and ESOP.

We have been engaged to find an Outbound Call Center Representative with a passion for making cold calls and a hunting mindset for net new sales.

You will proactively carry out the sales process to various customers and sell products and services to businesses located within a specific geographic territory.

Outbound Call Center Representative overview :

• Drive revenue value-added revenue within an assigned territory utilizing phone and email campaigns
• Effectively communicate and promote the value proposition focused on our turnkey storage solutions to help increase sales for the business
• Collaborate with branch and sales management to increase overall market share in a designated territory through creating and executing a strong territory plan
• Proactively engages new and existing customers to help build strong customer relationships through prospecting within a designated territory, in-person client meetings, and occasional onsite visits
• Optimize / Negotiate rates and grow revenue by leveraging the full product line of best-in-class products and services
• Responsible for all facets of customer account management aiming to increase yearly revenue for each new and existing customer in a designated territory
• Understand all Essentials Service offerings and any future offerings in order to proactively sell the offerings to customers
• Effectively follow weekly / monthly / annual KPI goals and objectives
• Utilize Salesforce CRM system to track performance and manage customers

Legally authorized to work in the US, not able to sponsor at this time.

Outbound Call Center Representative qualifications include :

• 1+ years of outbound sales, cold calling and emailing
• AS or BS degree is preferred but not required
• Certifications in selling and sales management is ideal
• A consultative, solution selling approach and experience
• Experience and success in a highly goal-oriented setting
• Ability to thrive in a highly dynamic, entrepreneurial, time-sensitive, collaborative environment
• A positive can-do, will-do attitude with a winning mindset
• Ability to thrive in a high-volume, transactional ecosystem
• Experience selling to regional businesses
• Ideal if experienced with Salesforce CRM tools, social media marketing and networking

Industry : Business Development, Sales, Cold Calling, Call Center, Milwaukee

Job Code : j-1486

Our client is now hiring an experienced Account Manager.The primary responsibility is to maximize the sales of our services in NYC area to existing clients and new customers and prospects.

These services include : Document Storage , Electronic Document Management Solutions, Data Storage, Pathology Storage and Shredding .

Other key responsibilities include :

• Manage and upselling to assigned client base
• Lead generation and prospecting activities to maintain required pipeline of prospect accounts
• Qualify, research, track and develop leads into viable opportunities
• Effectively articulate the value proposition to multiple organizational levels
• Develop strong business cases, proposals and presentations for sales opportunities
• Negotiate the terms of agreements and close sales
• Maintain a strong knowledge of the industry, trends, technology, competitive offerings, and customer requirements, and provide informed feedback to the company
• Participation in professional organizations (sales, marketing, industry associations)

Desired Skills & Experience

• Minimum of 2 years of consultative sales experience selling electronic document management solutions or SaaS
• A strong hunter mentality the ability to prospect and sell into existing and new account opportunities
• Driven to succeed and excel, with a passion and enthusiasm for the business
• Excels in an entrepreneurial atmosphere with constant change
• Self-motivated and self-directed
• Exceptional work ethic
• Independent thinker
• Technical awareness can confidently converse with C-level contacts
• Strong relationship building skills.
• Proven record of exceeding quota in previous positions
• Demonstrated ability to win competitive account sales
• Excellent written and oral communication skills