EVOTEK, Inc. Jobs (1)

EVOTEK is North America's premier enabler of secure digital business focused on innovation. With an integrated set of technical domains, including data center, network, security, cloud, and communications, EVOTEK provides a cohesive approach to digital initiatives while driving business impact.

In addition to technical solutions, EVOTEK offers advisory services and strategic sourcing to help bridge the gap between IT and business, reducing functional silos and facilitating alignment.

EVOTEK was named Inc. Magazine's "Best Places to Work" in 2018, 2020, and 2022. In addition, for seven consecutive years, EVOTEK was listed in The San Diego Business Journal's "Best Places to Work" and recognized in CRN's "Solution Provider 500" list, CRN's "Next-Generation 250" list, CRN's "Triple Crown" and highlighted as CRN's "Top 150 Growth Companies".

The Executive Personal Assistant (PA) and Program Coordinator (PC) is a dynamic hybrid role supporting an active Founder / CEO while coordinating various activities across the organization.

We are looking for a hardworking and responsible PA to provide personalized administrative support in a well-organized and timely manner to the Founder / CEO.

You will work on a one-to-one basis on various tasks related to the Founder / CEO’s working, personal, and family life.

Additionally, this position will support community-related tasks to execute numerous activities throughout the year. PC support will include, event planning, registration, on-site support at events, communication with participants and external stakeholders.

The PC will provide administrative support in the following areas : accounts receivable, calendaring, contract tracking, and supporting financial operations.

As a detail-oriented, self-led administrative professional, the position requires multitasking, strong communication, and organizational skills.

This role reports directly to the Founder / CEO with a dotted line to the Director of Community Outreach. Must be local to the San Diego, CA area.

Requirements

PERSONAL ASSISTANT JOB RESPONSIBILITIES :

• Act as the point of contact between the Founder / CEO and internal / external staff, clients, partners, family, and friends.
• Screen and direct phone calls and distribute correspondence.
• Handle email requests and queries appropriately.
• Manage daily schedule, and schedule meetings and appointments.
• Make travel arrangements, travel itineraries, and meal arrangements.
• Take dictation and minutes.
• Source supplies and other purchases, as needed.
• Produce reports, presentations, and briefs.
• Light bookkeeping work.
• Event planning.
• Picking up and delivering business / personal items.
• Gift Buying.
• Arrange repairs and maintenance for vehicles.
• Draft letters.
• Other duties as assigned.

PROGRAM COORDINATOR JOB RESPONSIBILITIES :

Provide logistical support to the community events and engagement team, including event transactions (i.e., ordering materials, catering, reserving rooms, etc.

on-site support, and post-event follow-up as needed.

• Assist team for significant annual events ranging from 200 - 2,000+ attendees, including registration, management of payment process, and other duties as assigned.
• Assist team with communication with outside stakeholders (i.e., participants, contractors, presenters, venue, and other event stakeholders).
• Support technology for program operations, such as video conferencing technology, presentation software, and other communications technologies.
• Support communication activities, including working with the team on social media and email communications.
• Maintain organizational calendars regarding events and provide monthly updates of upcoming activities on staff calls.
• Maintain budget and track expenditures / transactions on event budgets and upcoming expenses.
• Work with team to gain a high-level understanding of programs and fundraising for processing expenses to ensure accuracy in financial reporting.
• Hours may vary week-to-week, and evening responsibilities may vary, so flexibility is a must.
• Occasional weekend work.

Qualifications include :

• Organizational Skills : Outstanding time management skills and attention to detail, proven ability to plan ahead, prioritize tasks, and juggle multiple demands effectively.
• Communications Skills : Excellent written, verbal, and interpersonal communication and ability to prepare correspondence and synthesize meeting notes.

Exceptional customer service skills.

• Technology Skills : Strong technology skills : proficiency with Microsoft suite products, online cloud systems; and project management tools.
• Problem-Solving Skills : Ability to quickly understand a situation, use sound judgment, and choose an appropriate course of action.
• Flexibility and Adaptability : Skill in managing changing priorities and ad hoc requests from various staff members and external stakeholders.

Able to work independently and cooperatively in a team setting with small but dynamic staff.

• People Savvy : Comfort and ability to communicate and interact with various stakeholders, including off-site staff, board members, donors, and external vendors.
• Mission and Values Alignment : A desire to work in an organization pursuing equity and inclusion for underrepresented communities.

Ability to thrive in a collaborative, feedback-driven, and learning environment.

• Must have a car with a valid driver’s license, insurance, and registration.
• Excellent verbal and written communication skills.
• Outstanding organizational and time management skills (be proactive).
• Proven work experience as an Executive or Personal Assistant.
• Ability to multitask and prioritize daily workload.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Discretion and confidentiality.
• High School diploma. Some college courses in relevant subject matter is a plus.

Benefits

• Salary commensurate with years’ of experience, technical expertise and geographic location.
• Salary range : $65,000 to $75,000.
• Benefits package that includes 100% paid medical, dental and vision for the employee.
• 401(k) with employer match.
• Strong company culture.
• Flexible PTO policy.
• Flexible working arrangements.
• Annual company overnight retreat (employee + significant other).