Receptionist
Diocese of Tucson Job description Job Title : Receptionist Status : Full time Exemption Status : Non-exempt Salary Grade : 20 Department / Location : Bishop Kicanas Pastoral Center / Tucson, AZ Primary Function : Under the direction of the HR Director or HR Operations Manager is responsible for performing a variety of secretarial duties including reception and mail operations .
The Employee shall be a minister of the Gospel and Catholic behaviorally while at work and in his / her personal life, Live in a manner worthy of the call you have received.
Eph. 4 : 1) Essential Duties and Responsibilities :
Recognize and support the unique Catholic Mission of the Diocese by speaking, acting, and instructing consistent with the teachings of the Roman Catholic Church.
The employee may not espouse, in word or deed, any doctrine inconsistent with the teachings of the Roman Catholic Church.
Give evidence of living Gospel values by being an active member of a faith community and being open to the importance of a personal faith journey;
strive to model the teaching of Jesus by attitude and example.
- With oversight, be responsible for the Pastoral Center Reception Area and all mail operations. This includes pickup and delivery of post office and other mail.
- Foster communications and work collaboratively with all Pastoral Center employees, Parish, Schools, and other affiliated organizations.
- Answer and handle correspondence and telephone calls in a professional and courteous manner
- File and maintain records as required.
- Provide secretarial and word-processing support as required including composing and typing of correspondence.
- Maintain physical and information security at all times; respect confidentiality and privacy of all persons contacted.
- Monitor receptionist and mail operations expenses; process check requests and invoices for payment as required.
- Manage the reception area with utmost professionalism at all times.
- Provide support to other department personnel as required.
- Perform other duties as assigned.
Physical / Mental Requirements : Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities : Walking; sitting; standing; stooping; reaching; talking; hearing; carrying; and keyboarding. Basic Qualifications :
- A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church.
- Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of excel and related technology.
- Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality.
- Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player.
- Be able to manage multiple tasks simultaneously.
- The ability to successfully complete a criminal history and background check.
- Professional bearing and clean and neat personal appearance
Education and Experience :
- Associate degree in business or public Administration or equivalent experience and a minimum of one year’s experience as a secretary or administrative assistant in a small, medium, or large firm or equivalent experience
- OR a minimum of three (3) years’ experience as a secretary or administrative assistant in a small, medium, or large firm
Other / Preferred Skills :
Proficiency in Spanish preferred
Covenants of Employment : The Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law.
Under the Zero Tolerance Policy , no one will be knowingly assigned or retained to serve in the Diocese when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.