Assistant Medical Records Manager
ABOUT THE POSITION Riverside University Health System (RUHS) seeks an Assistant Medical Records Manager who will be assigned to their Medical Records unit, located in Riverside.
The incumbent in this position will have working experience with the Release of Information and Chart Analysis in an acute hospital setting with Behavioral / Mental Health records.
The Assistant Medical Records Manager will also be tasked with evaluating the progress, and working performance of staff, organizing, coordinating, and directing the HIM department, more specifically in the Release of Information, chart completion, analysis, chart scanning, and document integrity.
Additionally, the incumbent will review, revise, and create policies and procedures, as well as develop, and implement training to ensure the most efficient methods of completing tasks.
Provide technical guidance to staff on difficult and complex situations, answer correspondence, insurance claims, legal requests, and chart completion functions.
Act as a liaison with other hospital departments, county departments, and / or external areas on various projects to ensure the accurate flow of information in their clinically integrated network.
Provide a variety of detailed statistical reports to management and staff.
Riverside University Health System - Medical Records desires candidates who have knowledge of Title 22 and 42 CFR Part 482-Conditions of Participation for hospitals, EPIC, and Onbase.
Schedule : 9 / 80, Monday thru Friday - 8 : 00 am - 5 : 30 pm PST, with every other Friday off. Meet the Team! The Riverside University Health System is here for you when you or someone you love is in need of help to achieve and maintain a life of whole health wellness and recovery.
Can you see yourself here? EXAMPLES OF ESSENTIAL DUTIES
- Assists in organizing, coordinating, and directing the activities of the Medical Records Department at RCRMC and the Department of Mental Health.
- Reviews and evaluates policies and procedures for the Medical Records Department in relation to the overall hospital goals;
in coordination with the Medical Records Manager and subordinate supervisors.
- Formulates and revises policies and procedures to insure the most efficient methods of accomplishing the tasks throughout the Medical records Department, such as coding, answering correspondence, insurance claims, legal requests, and chart completion functions.
- Evaluates work performance and progress of subordinate employees; develops and implements comprehensive training programs for all personnel in Medical Records.
- Provides technical guidance to staff on the most difficult and complex work situations.
- Coordinates with other Hospital departments and supervisors, County departments and external factions to insure the accurate flow of information and to solve mutual problems;
analyzes and prepares a variety of detailed statistical reports. MINIMUM QUALIFICATIONS OPTION I License of Certificate : Current registration as a Registered Records Administrator with the American Health Information Management Association.
OPTION II License / Certificate : Current accreditation as a Registered Health Information Technician with the American Health Information Management Association.
AND Experience : Two years of experience performing health information management responsibilities equivalent to a Medical Records Technician in a medical records department of a hospital or health care agency.
OR OPTION III License / Certificate : Evidence of enrollment in an accredited course as a Registered Health Information Technician approved by the American Health information Management Association.
Incumbents are required to complete and receive registration twelve months from the date of hire.
Failure to secure said registration will result in incumbents being terminated prior to the end of their probationary period.
Experience : Three years experience performing health information management responsibilities equivalent to a Medical Records Technician which must have included a minimum of one year of supervisory / lead position in a Medical Records Department of a hospital or health care agency.
- Knowledge of : The International Classification of Diseases (current revision); Diagnostic Related Group (DRG) coding applications;
- the principles and techniques of supervision, staff utilization and training; principles and practices involved in medical records management;
- laws, rules, regulations and policies affecting medical records functions. Ability to : Organize, coordinate, and supervise the work of subordinate staff;
- develop instructional material; analyze situations and recommend appropriate actions; establish and maintain effective working relationships;
prepare clear and concise oral and written reports. SUPPLEMENTAL INFORMATION Veterans' Preference The County has a Veterans Preference Policy.
Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application.
For privacy reasons, it is recommended that you remove your social security information from the document(s).
A Human Resources Representative will review the materials and determine if you qualify for veterans' preference.
See the policy here ( Download PDF reader ). Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA).
Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above.
For additional information and / or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at : http : / / dao.
rc-hr.com / . Condition of Employment In accordance with the California Department of Public Health Order dated August 5, 2021, and amended December 22, 2021, healthcare facility workers who work in indoor settings where care is provided to patients or where patients have access for any purpose must be vaccinated against COVID-19 as follows : the first dose of a one-dose regimen or second dose of a two-dose regimen, by September 30, 2021.
Effective March 1, 2022, all healthcare facility workers must have their booster, obtain the booster within 15 days of becoming eligible for one or have a declination form on file for the booster.
Consideration may be given to candidates who are in the process of completing their vaccination regimen. The Order allows for workers to be exempt from the vaccination requirements by providing the facility with a declination form signed by the individual stating either of the following : (1) the worker is declining vaccination based on Religious Beliefs;
or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons.
Workers who are exempted from the vaccination requirements must observe all other infection control requirements required by their work site.
A requirement of employment is to provide proof of COVID-19 vaccination, or a completed COVID-19 Vaccination Declination form (filled out by the candidate and their medical provider as appropriate), during the pre-employment process.
Failure to submit the required documentation may render a candidate ineligible to move forward in the process. License / Certificate : Possession of a valid California Driver's License is required.
What's Next? This recruitment is open to all applicants. Applicants who are current County of Riverside employees and / or current employees of the Riverside University Health System may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County. Application Period BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received before the closing date will be considered based on the information submitted.
Changes or alterations cannot be accepted.
No late applications will be permitted. Include relevant work experience details on your resume and / or application. Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process.
A description of job duties directly copied from the job classification or job posting will not be considered. All applicants are required to provide a copy of any license(s), official / unofficial transcript(s), degrees, and / or related employment documents to your NeoGov account, before the closing date of the job posting.
If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc.
AICE ). MEDICAL / DENTAL INSURANCE : A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit.
Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents. Note : Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits.
See the list here . MISCELLANEOUS RETIREMENT : County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
Tier I (Classic Member - Formula 3% @ 60) : Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08 / 24 / 2012 and did not withdraw CalPERS contributions.
The employee contribution is eight (8%) percent.
Tier II (Classic Member - Formula 2% @ 60) : Applicable to local miscellaneous employees 1) hired after 08 / 23 / 2012 through 12 / 31 / 2012;
2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside.
The employee contribution is seven (7%) percent.
Tier III (PEPRA New Member - Formula 2% @ 62) : Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013.
As of July 1, 2020, the employee contribution is 7.25% and subject to change annually. A new member is defined as any of the following : A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.
A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.
A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.
CalPERS refers to all members that do not fit within the definition of a new member as "classic members". Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note : This summary is for general information purposes only.
Additional questions regarding retirement formulas can be sent to [email protected] or by calling the Benefits Information Line at (951) 955-4981, Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you.
CalPERS is governed by the Public Employees' Retirement Law.
The Retirement Law is complex and subject to change.
If there's any conflict between this summary and the law, the law will prevail over this summary. DEFERRED COMPENSATION : Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN : County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual) : 0 < 36 months 8.92 Hours 36 to
108 or more months 12.00 Hours Maximum Annual Leave accumulation is 1,800 hours.
Employee may receive pay in lieu of up to 80 hours per calendar year.
Agency / Department Head may approve an additional 80 hours. ANNUAL LEAVE for Unrepresented Management Attorneys : Effective July 12, 2012, the specific affected Unrepresented Management Attorney classifications as stated in Article 22 of the Management Resolution will receive an additional 4 hours per pay period to their Annual Leave accrual.
This additional leave accrual will expire at the end of the last pay period in June 2014.
In addition, the maximum accrual for Annual Leave (or vacation) will be raised by 200 hours for eligible employees only.
Maximum Annual Leave accumulation is 2,000 hours. HOLIDAYS : Normally 12 paid holidays per year. BEREAVEMENT LEAVE : 5 days (3 days are County paid;
2 days can be taken through use of accrued leave balances). BASIC LIFE INSURANCE : $50,000 of term life coverage.
Premiums are paid by the County.
Additional Supplemental Life plan is available for employee purchase. LONG-TERM DISABILITY (LTD) : Benefit pays 66.67% of earnings to a maximum of $10,000 per month;
30-day waiting period; pays to age 65.
Benefit can be coordinated with other available leave balances to provide up to 100% of pay. POST RETIREMENT MEDICAL CONTRIBUTION : A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER : There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance.
Please contact the recruiter listed on the job posting directly for more information.