Temp Event Coordinator
Founded in 2012, Cloud Imperium Games creates cutting-edge videogames that defy expectations. We're currently developing Star Citizen, a record-breaking multiplayer online space sim, and Squadron 42, a cinematic single-player adventure set in the same universe.
Join us as we break boundaries and make videogame history.
For more information about life at Cloud Imperium Games, check this out - https : / / www.youtube.com / watch?v fivfcXexyyU
Overall :
Temporary Position : NOW through October 2023
Work with event leadership team to execute 5000-person fan conference in October in Los Angeles.
Skills & Experience :
Extremely organized and detail oriented
Pro-active, self-starter, problem-solver
2+ years of previous event experience
Duties :
Travel : Responsible for coordinating all travel (flights, accommodations, etc.) for staff, volunteers and select vendors.
Budget : Assist with tracking vendor invoices, contracts POs and payments through legal and accounting.
Branding : Coordinate with CIG creative team and vendors to determine what is needed. Then ensure the correct final asset files are delivered to vendor and executed to completion.
Logistics : Coordinate delivery of all CIG-owned or rented equipment including computers, peripherals, artwork, merchandise, swag, etc.
Ensure all items arrive where they need to be on time and in good condition and are returned the same way.
Merchandise : Assist sales team with setup and staffing of merchandise stations onsite, as well as digital store setup.
Volunteers : Work with event team to coordinate with volunteers.
Project Management : Keep track of deadlines and tasks for self and wider-event team to ensure everything is always on track.
Display project information and tasks in clear, understandable ways.
Project Organization : With guidance from event leadership, organize meeting notes, chats, info pages, task trackers, documents, dropbox folders, etc.
so all event information is stored accurately and is easy to find.
Onsite Support : Must be available to be onsite in Los Angeles from October 16-25.
Vendor Coordination : Coordinate communication with all vendors, and location staff. Make sure needs and requirements from both sides are communicated clearly and timely.
CIG Event Staff Support : Help coordinate with the wider event team in a variety of ways :
Coordinate communication with all staff giving presentations, so they are clear on expectations and deadlines.
Work with community team to ensure they have everything they need to execute their portions of the event.
Assist IT team with logistics.
Assist with swag & giveaway coordination.
Assist with registration coordination.
Pay Range
This position's expected hourly range (not inclusive of other benefits) for candidates located in or relocating to Los Angeles is $28.85-$33.65 / hour.
The actual base pay offered to a successful candidate may vary depending on individualized factors including job-related knowledge, skills, competencies, and experience.
Additionally, CIG offers a generous benefit package to eligible employees including health benefits, paid time off, and both short- and long-term incentives (all subject to the terms of the individual programs).
The company reserves the right to modify the base salary and pay range (or any other discretionary payment, compensation, or benefit program) at its discretion and / or for individual performance, company or individual department / team performance, market factors, and other objective business considerations.
Diversity Statement
CIG is a global company, staunchly committed to cultivating a culture and workplace that celebrates all backgrounds, lifestyles, and perspectives.
Together, we are creating a space where authentic recognition, appreciation, and understanding of the importance of diversity is fostered by everyone.
As an Equal Opportunity Employer, we strive to build a team that represents all walks of life, and we want every employee to bring all the things that make them unique to the work environment.
The universe is as vast and varied as the people in it, and it's our differences that make it special.
Fraud Statement
We are aware of people receiving job offers that fraudulently allege to be from CIG. These types of fraud can be carried out through false websites, fake email addresses claiming to be from our company, or social media.
We do not ask for your personal info like bank account numbers, identification numbers, etc through social media or chat-based apps, nor do we request or send money for the purchase of business equipment.
If you suspect fraud, please report it to your local authorities, as well as reaching out to us at info @ cloudimperiumgames.
com with any information you may have.