Caltech Jobs (4)

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Caltech’s Planning Design & Construction department (PD&C) seeks highly motivated Summer Interns to assist with special projects.

We are looking for a talented, energetic, positive, Office Assistant. The right candidate can multi-task in a high energy work environment, exhibits a can-do attitude and strives to exceed expectations.

Requirements : · Proficiency with computers - MS Office Suite (MS Word, Excel, Outlook, etc.). Being eager to help the team achieve the department goals.

Good judgment, logic, and ability to learn new things quickly. Strong organization and time management. Special projects as assigned.

This position is located on Caltech's main campus in Pasadena, CA.

The PD&C team takes great pride in serving Caltech, delivering the built environment required to support all the needs of the institute.

Our team of professionals works with the Campus Community and industry partners to plan, design and construct world class projects.

For more information, please visit the PD&C website at

Caltech is an equal opportunity employer. PD&C is committed to being a welcoming place for everyone regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Caltech HR diversity page :

Essential Job Duties

• Multi-task in a high energy work environment
• Exhibit a can-do attitude and strive to exceed expectations
• Work with computers - MS Office Suite (MS Word, Excel, Outlook, etc.)
• Help the team achieve the company goals
• Exercise good judgment, logic, and will learn new things quickly
• Will perform high production and repetitive work
• Provide exceptional customer service internally and externally
• Perform other related duties as assigned

Basic Qualifications

• Proficient in MS Office
• Strong organizational skills
• Strong verbal and communication skills
• Candidate must be capable of prioritizing tasks and meeting critical, time sensitive deadlines
• Ability to multi-task
• Shift seamlessly between priorities

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Financial Analyst position in Payment Services reports directly to the Tax Reporting Manager. The Financial Analyst is responsible for performing higher level accounts payable functions including auditing payment requests for appropriateness, accrual of use tax and e-waste fee when applicable, interpretation of income tax and withholding requirements on special payments, understanding of accounting concepts and tax regulations, account reconciliation, problem solving, and customer service.

The role requires high attention to detail to ensure accuracy of payments and tax treatment, problem-solving, and effective communication.

The Financial Analyst must be able to organize and prioritize workload to ensure timely payments and meet various assignment deadlines.

Essential Job Duties

Analysis and Accounting 80%

• Manage and prioritize payment requests, reimbursements, confidential payments, GL entries, and other complex requests
• Analyze invoices and payment requests accurately according to policies and procedures
• Evaluate invoices and payment requests for supplier’s tax status, income tax treatment and withholding, if applicable
• Interpret and apply appropriate Federal / State regulations; determine appropriate reporting requirement (1099-M, 1099-NEC, 592-B, 1042-S)
• Handle and resolve vendor and campus inquiries
• Analyze requests for appropriate use tax and e-waste fee accrual
• Administer monthly recurring cell phone payments; manage program in TechMart by adding and removing participants as appropriate
• Manage all cell phone allowance enrollment forms and maintain documentation for audit purposes
• Determine appropriate payment method such as P-Card, wire transfer, e-Pay, direct deposit, or check; coordinate changes in payment method and supplier terms with Supplier Management accordingly
• Monitor and run system interface of utility invoices for specific campus departments; troubleshoot interface issues and coordinate special handling of payment
• Investigate and resolve a variety of complex and unique problems related to payment requests, tax withholding, interface issues, etc.
• Review daily holds report for invoice exceptions and resolve in a timely manner
• Perform reconciliation of Payment Services’ GL accounts including journaling process; monitor and resolve reconciling items
• Perform AP fiscal year-end activities and coordinate AP functions with Finance; review system accruals and prepare manual accruals;

assist auditors with schedules and inquiries as needed

• Perform invoice corrections such Expenditure Type and GL adjustments; prepare journal entries and manual usage for adjustments
• Maintain and manage schedules of vendor retention accounts for all active construction projects
• Contribute to interpreting, administering, and implementing AP policies and procedures; recommend changes to streamline processes
• Evaluate practices to ensure compliance with Institute and government protocols; ensure compliance with all federal rules, regulations, and guidelines as they relate to Payment Services
• Develop and create desktop procedures, guidelines, and training materials, document business processes for reference and consistent practice
• Perform other duties and projects as assigned

Customer Service 20%

• Train new TechMart system users and provide one-on-one training, as needed; organize and conduct monthly TechMart training including updating materials and user guides
• Communicate and train end-users on policies and procedures related to payment requests, tax reporting, income tax withholding, etc.
• Provide customer service and maintain favorable working relationships with staff, end-users, and vendor community

Basic Qualifications

• Bachelor’s degree in accounting, business, or related field
• Minimum 7 years of experience in accounts payable, accounting, and data analysis, tax reporting
• Position requires strong knowledge and experience in a full-cycle automated accounts payable environment including supplier management, expensing, accruals, payment inquiries, AP and cash accounting
• Must have ERP experience with an emphasis in Accounts Payable and General Ledger; understanding of chart of accounts and AP expenses
• Proficiency with using Microsoft Office Suite
• Basic understanding of income tax reporting (IRS Accountable Plan, 1099 reporting, etc.)
• Highly analytical, detail oriented, self-motivated, and very organized
• Effective business verbal and written communication
• Able to manage multiple deliverables and deadlines in a high-volume production environment
• Must be able to work in a collaborative team environment as well as work independently
• Experience with Zoom and other similar video / web conference software required for remote work

Preferred Qualifications

• Experience in a higher education environment
• Experience with Oracle Financial system, data warehouse systems, procure-to-pay (P2P) environment, and P-Card
• IRS and FTB regulations related to tax reporting and withholding (1099, 592-B, 1042-S)

Required Documents

Resume

Hiring Range

$73,500 - $80,000 Per Year

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents.

Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.

tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.

Learn more about our and .

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to .

Disability Accommodations

If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at .

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Under general supervision, the Electrician will perform skilled work related to the installation, maintenance, repair, service, and alteration of electrical systems and equipment according to blueprints and drawings, to accomplish projects.

Performs work in accordance with Institute and regulatory agencies’ safety standards and practices.

This is an Essential Reporting position. An employee designated as essential reporting has essential job skills that are needed for response and recovery;

and is expected to report to campus as soon as possible.

Essential Job Duties

• Responsible for following all safety procedures and maintaining a safe and secure work environment.
• Installs and troubleshoots electrical systems including, but not limited to, raceway systems such as EMT, rigid conduit, flexible metal conduit, surface mounted raceways, cable trays, and interior and exterior lighting fixtures.
• Installs circuit breaker panel boards, switches, motor controls, transformers, and power outlets of various voltage and amperage ratings ranging from 120 single phase through 480 three phase.
• Installs communication cable systems and assists with the installation of fiber optic cables.
• Repairs lighting, performs re-lamping, and replaces ballasts, typically from ladders ranging in height from 4 to 12 feet and occasionally from lifts that extend up to 30 feet.
• Works proficiently with basic tools of the electrical industry including, but not limited to, conduit benders and test equipment such as voltmeters, ammeters, ohmmeters, and megohmmeters.
• Troubleshoots conventional building wiring, motors, and control circuits and recommends changes to projects due to unforeseen circumstances.
• Assists in various other duties such as job walks, estimating costs on small projects, operating Campus vehicles, and consulting with Campus community to help solve problems.
• Involved with testing and operation of building systems including but limited to battery banks, emergency lighting, and standby generators.
• Additional duties as assigned.

Basic Qualifications

• Graduation from high school or evidence of equivalent educational proficiency supplemented by courses in electrical theory and electrical construction code from a trade school.
• Must be a California certified, journeyman level electrician with a minimum of 7 years of experience.
• Completion of an apprenticeship program or associate degree (or certificate of completion) from a 2-year electrical construction and maintenance course.
• Knowledge of Federal, State, and local electrical codes, orders, ordinances, and regulations.
• Must provide and maintain basic hand tools.
• Must be able to communicate in English, both verbally and in writing.
• Must be able to work on ladders, scaffolds, indoors, outdoors, attics, basements, and other crawl spaces.
• Adequate color perception to identify color-coded conductor wires.
• Adequate hearing to detect unusual sounds from transformers, fixture ballasts, and alarm systems.
• Normal sense of smell to detect burning transformers, breakers, conductors, switches, ballasts and relays.
• Must be familiar with Microsoft Word, Excel, and email software.
• Must possess or have the ability to obtain by the date of hire a valid California driver’s license and maintain it throughout the course of employment.
• Must be able to lift 50 pounds daily.

Preferred Qualifications

• 5 years of work experience in a university or facilities setting is a plus.
• Preferred candidate will demonstrate good understanding of electrical circuits and theory.
• Able to read and draw electrical diagrams.

Required Documents

Resume

Hiring Range

$32.50 - $43.00 Per Hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents.

Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.

tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.

Learn more about our and .

COVID-19 Vaccine Required for All Employees

Caltech has implemented a mandatory vaccination policy effective October 15, 2021, requiring COVID-19 vaccinations for all employees (with Institute-approved exemptions for religious or medical contraindications only).

At present, an individual is deemed fully vaccinated when that person has received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series (, Pfizer or Moderna) or a single-dose COVID-19 vaccine (, Johnson & Johnson).

Upon eligibility, employees are required to receive the COVID-19 booster as part of the vaccine mandate. As a condition of employment, employees must submit official COVID-19 vaccine documentation.

More information may be found .

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to .

Disability Accommodations

If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at .

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

Looking for a non-stop and exciting place to work? Caltech is a world-renowned science and engineering institute harboring some of the world's brightest minds.

Our Caltech Dining Services Department (CDS) is in search of hiring and cultivating equally talented individuals who are positive, enthusiastic, and passionate about what they do.

We are fast-paced, creative, hands on, and round-the-clock. If you have a great team work ethic, positive attitude, and are indispensably flexible and quick to adapt to an always changing environment, join us and be a part of this leading edge & innovative community.

Our mission is to provide great food, service, and experience for our students and community.

CDS operates four dining units (Browne Dining Hall, Red Door Marketplace, Broad Café, and Avery Kitchen) for a campus community of 2000.

We also serve over 850 students, 7 days a week, through our Board Program and maintain a burgeoning Catering Department.

Under the direction of the unit manager, this position requires minimal supervision with speed and proficiency in all areas of café food and beverage services.

This position requires experience working in a high-volume café or food facility. Quickly prepares and assembles beverages according to recipe using commercial espresso equipment.

Must have some food knowledge and the willingness to learn. Must be versatile, flexible, with the successful ability to work at any location, preparing beverages, serving food, bussing tables, and restocking station and store items as needed.

This position should expect location shifts according to business needs and will be required to learn how to assemble and serve food items according to assembly instructions.

Is responsible for set-up and maintenance of an organized, clean, and sanitized food and beverage station at all times. Performs work in accordance with Institute and regulatory agencies safety standards and practice and performs all job duties as assigned.

A positive, can-do attitude and team work ethic are a must. The candidate must also be flexible, resourceful, and be able to take ownership & initiative in any given task.

This is an Essential Reporting position. An employee designated as essential reporting has essential job skills that are needed for response and recovery, and is expected to report to campus as soon as possible.

Essential Job Duties

• Prepare and serve espresso and other drinks.
• Greet customers, ring up orders, and serve pastries and food.
• Bus plates, cups, glasses, silverware, serving items, etc.
• Cleans and restocks unit at end of service.
• Stock condiment station, keeping it clean and organized at all times; restock as needed.
• Clean seating / service / work areas and equipment, keeping it organized at all times.
• Maintain maximum standards of sanitation and safety.
• Work cooperatively as a team member to assist other team members as needed.
• Provide great customer service daily.
• Cultivates a positive and productive workplace through communication, teamwork and ownership.
• Greet and serve all guests in a professional, genuine, and friendly manner.
• May be required to work some non-shift days, extended shifts, and over-time.
• May temporarily work a different shift due to unforeseen events or seasonal high volume event needs.
• Must be able to confront a challenge or adverse situation with calm, resolve, and an open, can-do attitude and positive mindset.
• Performs other related duties and responsibilities as required or assigned.

Basic Qualifications

• Customer service oriented.
• Experience in the food service industry.
• Experienced barista.
• Ability to speak English fluently and provide direction and guidance to other staff members.
• Ability to take direction, remember duties and prioritize assignments.
• Ability to work congenially and as a team with other staff members, student staff and customers.
• Ability to carry a minimum of 50 lbs.
• The selected candidates must pass a pre-employment background investigation and post-offer physical examination to be hired for this position.
• Selected candidate must maintain attendance and arrive on time for all shifts.
• Must possess a food handler’s certificate or ability to obtain one by the time of hire.

Preferred Qualifications

• High School Diploma or equivalent.
• 2+ years working in a fast-paced, team environment.

Required Documents

• Resume
• List of References

Hiring Range

$17.00 - $17.50 Per Hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents.

Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.

tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time.

Learn more about our and .

COVID-19 Vaccine Required for All Employees

Caltech has implemented a mandatory vaccination policy effective October 15, 2021, requiring COVID-19 vaccinations for all employees (with Institute-approved exemptions for religious or medical contraindications only).

At present, an individual is deemed fully vaccinated when that person has received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series (, Pfizer or Moderna) or a single-dose COVID-19 vaccine (, Johnson & Johnson).

Upon eligibility, employees are required to receive the COVID-19 booster as part of the vaccine mandate. As a condition of employment, employees must submit official COVID-19 vaccine documentation.

More information may be found .

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to .

Disability Accommodations

If you would like to request an accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Caltech Recruiting at .