Beacon Hill Staffing Group Jobs (22)

Job Id : 1321255 1674514599 Apply Now

Beacon Hills Staffing is pleased to offer an opportunity as a mid-level executive assistant to the COO of an internationally known non-profit organization .

The position will be In Office daily in the Battery / Galleria area of Cobb County. The position will be started as a contract to hire before converting over to a permanent team status.

The ideal candidate will need to demonstrate high end communication skills, professionalism and be able to confidently take responsibility for the assigned tasks and projects assigned.

Having the characteristics of kindness, understanding and passion for community service and desire to work in a non-profit environment are all important.

Please see additional requirements and experience for consideration :

Interface with staff, executive management, volunteers, and Board Members for project / objective completion

Scheduling, calendaring, reporting, and management correspondence

Light HR duties including onboarding, offboarding, PTO and related functions

Coordinate meeting for Board, and sub committees such as finance, investments, audits, compensation

Booking travel, accommodations, transportation, locations and meals.

Preparing agendas, PowerPoint presentations, reporting for meetings

MS Office Suite high proficiency required including extensive knowledge of Excel for data, reporting and charts. Outlook and PowerPoint are used daily.

This position is considered a mid-level EA role supporting a smaller team in a highly service and community driven environment.

They are seeking someone who wishes to remain in this role and drive the office in success and culture. If this position sounds like what you are looking for in a role, APPLY NOW for our review.

1321255 1674514599

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Job Id : A1318747CHI-PERM 1674146411 Apply Now

Our client, a health services company, is actively looking for an Executive Assistant to join their company is the downtown area of Chicago.

In this position, you will be assisting a new CEO in an expanding company. This position, based on experience, pays up to $90k.

About You :

• Bachelor's degree required
• 3+ years of EA experience
• Can juggle multiple projects at the same time
• Proficient with MS office suite

Responsibilities :

• Provide support including but not limited to : flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies
• Identify and solve potential challenges related to scheduling, travel, and other daily activities
• Coordinate with other staff on travel bookings and expense processing for staff
• Prioritize and manage multiple projects simultaneously and follow through on all associated details
• Able to draft documents, edit presentations and assist with other preparations of materials
• Perform related duties as assigned

A1318747CHI-PERM 1674146411

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Job Id : LRS-BTB 1675455601 Apply Now

Beacon Hill Legal is in search of an experienced Legal Secretary for a firm in downtown Chicago!

The candidates must haves below :

• Proven proofreading skills (punctuation, grammar)
• Detail-oriented
• Organization skills
• Be able to organize documents with fast moving cases and projects
• Ability to assist in formatting letters and writing basic letters
• Word, Adobe and Outlook
• Redlining, document edits, maintaining calendars and billing

If you are qualified and interested please apply!

LRS-BTB 1675455601

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Job Id : A1320156CHI-PERM M 1673367167 Apply Now

Our client, a non-profit company, is looking for an Executive / Personal Assistant to join their team in the downtown area of Chicago.

In this position, you will handle the administrative needs of the CEO in a high volume, fast-paced work environment. This position, based on experience, pays up to $70k.

About You

• 1+ year as an executive and / or personal assistant
• Strong Microsoft Office Suite experience
• Must be able to type 65-85 wpm
• Must be experienced with calendar management, use of Outlook notices and Zoom conference calls / meetings
• Previous experience booking travel arrangement is a plus
• Prior project management experience is a plus
• Must be able to handle confidential information

A1320156CHI-PERM M 1673367167

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Job Id : A1320207CHI 1673379844 Apply Now

Our client, a law firm, is looking for a Receptionist to join their team in the downtown River North area. In this position, you will be responsible for answering the phone, sorting mail and other office administrative work that needs to get done.

This position pays up to $50k.

About You :

• Bachelor's degree required. Must have held a 3.0 or higher
• 2+ years of office experience with strong interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to multi-task in a fast-paced, team-oriented environment

Responsibilities :

• Greet guests
• Answer all incoming calls and redirect them to appropriate parties. Take messages if needed
• Create invoices, update accounting records, and send payment reminders
• Receive and distribute letters, packages, etc.
• Manage database of electronic client files
• Monitor office supplies and place orders when necessary

A1320207CHI 1673379844

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Job Id : 12587-JAV 1675404074 Apply Now

Beacon Hill Technologies is seeking a professional with an interest in growing their skills within the data analysis space.

The ideal candidate will have demonstrated competency in data analysis and / or data migration and would be able to assess data quality and completeness.

Required Skills :

3+ years of experience in a data management, analysis, and / or reporting

Ability to investigate and resolve data inconsistencies or discrepancies and communicate findings to the appropriate staff

Able to proactively monitor incoming data for trends

Knowledge of data tools including tools used for extractions, transformation, uploads, etc.

Excellent attention to detail

Strong analytical and problem-solving skills

Proficiency with MS Office / Office 365 including Excel

Desired Skills :

Understanding of the Oracle Cloud Enterprise Performance Management (EPM) Platform Framework

Able to provide support and respond to tickets for Oracle Cloud and / or escalate to the proper channels

Experience in a Healthcare enterprise / national platform environment preferred

Experienced with process improvement, reporting, forecasting and change management

12587-JAV 1675404074

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Job Id : FT1302650CCK 1675375206 Apply Now

Financial Analyst - Hybrid in Boston's Seaport District

Our client, a global consultancy firm, is seeking a Financial Analyst for a 12 month project. This role is mostly remote, having the ability to go into their Seaport office once per week and as needed.

The Financial Analyst will be a part of the global finance team, and play a major role in supporting end-to-end business transformations in Finance and Procurement.

Business level reporting & analysis :

• Management Reporting support across all functions and internal stakeholders.
• Leveraging technical and functional expertise to support data requests, analysis and maintenance for models and systems used in support of functional areas
• Developing and maintaining data visualizations to supplement current reporting provided to management and other key stakeholders with help of Excel, PowerPoint, Alteryx and tableau.
• Leveraging base level knowledge to provide ad-hoc or backup support to other functional areas on an "as needed" basis
• Share best practices within the team and contribute to team effort by accomplishing related results

Project support / process improvement

• Assist in providing data and developing requirements to be communicated among the development, systems, and decision support teams
• Support ongoing updates and enhancements to reporting platform after initial roll-out
• Use fresh perspective to develop new and / or streamline processes

Technical Qualifications :

• Bachelor's / Master's degree in Finance, Accounting or Economics / / CA or equivalent certification; with experience and strong interest in accounting concepts and reporting & analysis
• 2+ years relevant work experience
• Excellent communication and stakeholder management skills
• Analytical mind set with willingness to provide a wide range of financial services from routine tasks to intricate financial management data
• MS Excel, Word proficiency and adaptable to several software applications; Experience in PPTX a plus
• Systems experience preferred : Tableau, Alteryx, Hyperion, Business Objects and other comparable systems
• Ability to work in fast paced environment with multiple priorities and deliverables

FT1302650CCK 1675375206

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Job Id : A1320413MW 1673559033 Apply Now

A1320413MW : Personal Assistant, at Carol Deane

Our client, is looking for a Part-Time Personal Assistant located in Boston, MA. This is a professional and dynamic client, and they are looking for individuals who have Personal Assistant work experience, as well as someone who is fluid in QuickBooks and has exceptional organizational skills.

In this position, you will be responsible for exhibiting excellent organizational skills, doing extensive filing and organizing, planning travel and vacation plans, and collaborating with the client.

This role compensates $30-35 an hour depending on experience with 20-25 hours a week!

Personal Assistant :

Mail related functions : sorting and distributing the mail. Reviewing and paying all bills on a timely basis. Proficient in QuickBooks.

Will need to co-ordinate with the New York Office on bill paying matters.

• Reviewing contribution requests : providing background data presentation. Ensuring regular, "annual contributions" are budgeted for and are paid on a timely basis.
• Reviewing subscriptions : renewals and elimination of duplications, etc.
• Managing and maintaining the phone system, answering the phones, retrieving and passing on phone messages at least 4 times a day, even when the client is out of the country, in the New York Office, or attending meetings.
• Rearranging appointments, travel arrangements as necessary : resolving conflicts and re-booking as necessary.
• Organization, inventory control and reordering of all office supplies.
• Planning and set up for functions and meetings.
• Filing and organizing of important papers and documents, maintaining the files and the shredded documents log as necessary .
• Planning and follow up for all travel and vacation plans, including finding the best value for accommodations / car services and air travel.

Re-confirming confirmation information and early / late check in or check out as needed.

Placing orders for supplies as needed for the Boston and East Hampton homes.

Special Events & Parties

• Working with Housekeeper to make sure that house is clean to proper standards. Working with Housekeeper to pull any necessary family silver and silver serving pieces
• Working with the florist for timely arrangements and decorations when needed
• Coordinating set up and clean up after events
• Storage and maintenance of all seasonal decorations and display items. Items should be stored to preserve and extend their useful life.

All boxes should be well marked and well organized. WE should have an inventory of items. Items that show excessive aging should be culled after each season and we should have a list of items that need replacing.

This is not an opportunity to change the entire assortment each year, but just to get rid of items that are no longer usable.

A1320413MW 1673559033

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Job Id : LGLTEMP 1314577 1675404077 Apply Now

Beacon Hill Legal is seeking expereinced litigation attorney candidates for a healthcare and long-term care litigation role with a law firm based in the Philadelphia suburbs.

Qualified candidates will come with at least 4+ yaers of litigation practice experience (preferably with a focus on medical malpractice or healthcare law), and will be familiar with all phases of the litigation process.

Candidates must be licensed to practice in good standing in PA, and have considerable experience with managing complex cases, depositions and discovery work.

LGLTEMP 1314577 1675404077

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Job Id : F1322258NAS-CJM 1674753787 Apply Now

JOB DESCRIPTION

EXECUTIVE ASSISTANT : DETAILS

Title : Executive Assistant

Location : Nashville TN

Start Date : ASAP

Pay Rate : $27-31 / hour

Type : Contract to hire

Hours : Monday - Friday, 8 : 00am - 4 : 30pm

Additional : This will be an on-site opportunity

REQUIREMENTS : EXECUTIVE ASSISTANT

• 3+ years of Executive Assistant experience supporting C-Level Executives
• Experience and interest in internal and external communications, partnership development, and fundraising
• Strong organizational skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills

ENVIRONMENT : EXECUTIVE ASSISTANT

• The office is located in the administrative area of the warehouse
• The primary work area has high lighting levels, is temperature controlled, noise level is usually moderate and has limited potential for hazards.

RESPONSIBILITIES : EXECUTIVE ASSISTANT

• Completes a broad variety of administrative tasks for the President & CEO including : managing an extremely active calendar of appointments;
• completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas;

and compiling documents for travel-related meetings.

• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the President and CEO, with Board members, donors, volunteers, staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.

Determines appropriate course of action, referral, or response.

• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him / her well informed of upcoming commitments and responsibilities, following up appropriately.

Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.

• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Participates as an adjunct member of the Leadership team including assisting in scheduling meetings and attending meetings as identified
• Assists in coordinating the agenda of Leadership team meetings and off-sites, and all- staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans

F1322258NAS-CJM 1674753787

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Job Id : 1320399 1673990731 Apply Now

An established private equity firm in Austin, TX is looking for an Executive Assistant to join their team. This person will support two of their most senior Executives at the company.

This is a great opportunity for an experienced Executive Assistant to take the next step in their career, as this role interfaces with many high level and well known professionals in the investment sector.

This role is fully in-person.

Responsibilities include :

• Administrative support
• Extensive calendar management
• Travel coordination
• Monthly and weekly reporting (expenses, deal tracking)
• Work directly with IT

Required Skills :

• 4+ years experience supporting a C-level executive
• Travel coordination
• Experience in Private Equity is a plus
• Excellent verbal and written communication skills
• Professional demeanor

Please submit your resume for consideration!

1320399 1673990731

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Job Id : SC-AUS-KDW 1673369557 Apply Now

STAFFING CONSULTANT

FINDING PEOPLE FOR JOBS, AND JOBS FOR PEOPLE.

As a Staffing Consultant, you will find, interview, and qualify job seekers for temporary / contract roles with companies and organizations in your local market.

This is a full-cycle recruiting role. From sourcing to placement, you will run the entire recruiting process. You will spend your time engaging in conversations with job seekers, whether it be over the phone, via email, or in-person.

You will build strong relationships with job seekers by coaching them throughout every step of the job search process - from resume editing tips & tricks, to interview pointers, all the way through post-interview breakdown and accepting a new position.

In the time not spent finding the next great candidate for the job, you will be meeting with your team to discuss open positions, posting advertisements for open jobs, and learning to utilize online sourcing tools and resources.

To be a successful Staffing Consultant, you must be resourceful, have strong personal initiative, and be a fantastic judge of character.

It will be up to your individual discretion to determine the right job fit based on the job seekers capabilities and business character.

Beacon Hill will rely on you not just to find good candidates, but to select them from among the many individuals who will be vying to become Beacon Hill candidates, and then to match them with the right companies, jobs, and work environments.

You will not just be reading resumes. You must look beyond that and read people.

This is a relationship focused sales position; the harder you work, the more results you will see. Every day you'll come in ready to hold yourself accountable to your goals and build your book of business.

YOUR DAY :

• Identify prospective candidates - via job board search tools, LinkedIn, internet searches, referrals, professional networking
• Post jobs on job boards
• Interview prospective candidates
• Prep candidates for interviews with client companies - review resumes, discuss client needs, conduct mock interviews
• Contact candidates post-interview - recap interview, provide next steps
• Deliver the good news! - extend job offers and manage the offer process for candidates
• Reach out to candidates who are on assignment - make sure they have everything they need!

YOU'LL NEED :

• Excellent interpersonal and written communication skills. The core of your day is going to be spent communicating - as such, the better you can demonstrate your ability to listen, understand, explain your position, and work with other people (from those you spend time with internally on your team, to those you've just met), the better.
• A love for working with people. See above!
• A tenacious degree of self-motivation. Our job is all about making 100 calls, but then deciding that you're going to make that 101st call.

You can wow us by demonstrating where you've gone that extra mile!

• Leadership skills and a significant dose of competitive drive. If you have a fire that's fueled you to compete in sports, in academia, or in any other goal-oriented arena, this may be a good job for you!
• Confidently exercise discretion and independent judgment about businesses and people and what Beacon Hill can-and cannot-do successfully to meet the needs of those businesses.
• An incessant drive to meet goals and metrics. You have a get-up-and-go attitude and an enduring will to achieve your objectives which sets you apart from the crowd.

YOU'LL GET :

• Base salary combined with uncapped commission potential. Limitless earning potential is one of our foundational beliefs.
• Hands-on, individualized training programs. We won't just tell you how to do the job - we'll show you first-hand through experiential learning alongside your team members, starting from day one.
• Reporting to a senior member of your team, you will receive coaching and guidance through all the steps of your professional development.

Furthermore, our nationwide mentoring program connects you to our entire Beacon Hill support network, from Boston to Seattle and everywhere in-between.

The rewarding experience of taking your talent and personal initiative and applying it with confidence to the many decisions you'll have to make throughout each day.

You will get the support you need from Beacon Hill, all the while knowing that Beacon Hill is relying on you and your judgment, and then reaping the personal rewards of doing all that successfully.

• Upward mobility. We don't just believe in hiring the right talent. We believe in allowing them to excel. Our Staffing Consultants average merit-based promotion to a senior position between 9-12 months.
• A "work-hard, play-hard" culture. From mini-contests with your team to company-wide accolades and incentives like shopping sprees and trips to Palm Beach, Florida, you will be recognized for your accomplishments, no matter how big or small.

While we think that our work environment is top-notch, don't just take our word for it - we've consistently ranked as one of the "Best Staffing Firms to Work For" by Staffing Industry Analysts .

Please note that Beacon Hill has undertaken significant initiatives to continually adapt our policies and practices to provide a safe working environment for our employees, clients, and candidates as a result of the COVID-19 pandemic.

We are continually monitoring Covid-19 compliance with each local jurisdiction in which our teams operate. At this time, all Beacon Hill locations are following health safety protocols set by their local jurisdiction.

Additionally, Beacon Hill is an Equal Opportunity Employer. Our mission is to build and sustain a system of resources, procedures, policies and plans that support diversity, equity and inclusion for all.

Beacon Hill prioritizes the cultivation of a working environment in which all members of the community are heard, supported and included at all levels of our business.

SC-AUS-KDW 1673369557

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