Associa Jobs (7)

Job Description

The Project Manager provides bids per RFP requests assigned by the Directors. They sell projects as needed to Boards by attending walks and meetings as necessary.

They also manage designated projects and insurance claims and follow directives assigned and outlined below.

Job duties include :

• Manage incoming telephone and electronic mail inquiries. Receive, delegate or respond to all inquiries in accordance with internal communication expectations.
• Solicit exterior maintenance bids at the request of Cities Management and present bids to Managers or Board of Directors on or before due date of RFP.
• Approved bids will be managed from start to completion of project by Project Manager, as assigned by Directors. Project Manager is responsible to ensure that projects are completed in the quoted time line as well as meeting budgetary constraints and customer satisfaction.
• Effectively schedule projects with vendors and / or sub-vendors
• Arrange appointments with City Inspectors if permits / inspections are required.
• Manage projects from start to finish
• Handle warranty claims on all assigned projects
• Assist Managers in understanding technical aspects of job, as needed.
• Manage insurance claim losses assigned by Director or delegate as needed. Project Manager is responsible to ensure that projects are completed in the quoted time line as well as meeting budgetary constraints and customer satisfaction.

PROJECT SUPPORT

Provide back-up support to the Service Coordinator and directors when required.

Know all working systems well in order to provide maps, homeowner names and address, old data, current project information, etc.

Know and use SenEarthCo and spreadsheets. Understand priorities of the business.

Requirements

Knowledge of Microsoft Office products (Word, Excel, Teams, Outlook) at a proficient level.

Knowledge of typical business correspondence (punctuation, grammar, structure, spelling, etc.) at a proficient level.

Knowledge of conflict resolution techniques at a proficient level.

Professional communication skills (phone, interpersonal, written, verbal, etc.) .

Professional customer service skills.

Project management at a proficient level.

Time management and time critical prioritization skills.

3 - 5 years of related experience.

Job Description

The Desk Attendant provides superior customer service to residents, guests and vendors; responds promptly to resident inquiries and concerns and resolves issues in a timely efficient manner.

Communicates issues, concerns, and events to the Community Manager regarding daily activities of the property.

• Maintain an active presence at the front desk. Provide superior customer service to residents, guests, vendors, contractors
• Respond promptly to resident inquiries, concerns and handle / resolve any issues in a timely and efficient manner
• Log all relevant information / events that happen during shift
• Monitor security cameras and watch for any rule violations and file appropriate reports
• Assess all situations accordingly and contact on call when necessary
• Be knowledgeable of all of Winslow House Rules and Regulations and take appropriate action if any deviations are observed
• Read all logs / memos to stay informed of events happening at Winslow House
• Communicate any important issues to the Community Manager
• Handle any special projects assigned to you by the Community Manager
• Follow safety procedures and maintain a safe work environment

Requirements

• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills
• Ability to multi-task, prioritize duties, and work independently
• Interpretation and completion of verbal and / or written instructions at a proficient level
• Self-motivated, proactive, detail oriented and a team player

Time management and time critical prioritization skills.

Job Description

As the industry leader in community management, Associa is dedicated to providing the very best resources to associations, property owners and residents with a full suite of management, maintenance and real estate services to meet most any need.

To do that, we need the best people. Our industry-leading, comprehensive training program means our employees stand out from the pack.

We are always looking to add great talent to our team.

Associa is currently looking for a Security Officer to join our Canyon Gate's team in Albuquerque, NM. The Security officers are responsible for maintaining the overall security of a property.

Security officers use many different tactics to prevent theft, vandalism, and damage to properties. They respond to emergency situations by communicating with emergency personnel and potentially handling physical threats by restraining offenders.

They may also maintain parking regulations and ensure parking lot security. It is important for a security officer to be aware and alert at all times, constantly being aware of risks and concerns.

Duties include but are not limited to :

• Respond to alarms and emergency situations.
• Make periodic tours to check for irregularities and to inspect protection devices and fire control equipment.
• Greet incoming guests and tenants, providing information regarding the site and surrounding area as requested by visitors.
• Perform fire prevention, safety and maintenance tasks and parking / traffic enforcement.
• Patrolling and monitoring activities on the company’s premises regularly to discourage criminals and ensure the environment is safe and secure
• Evicting trespassers and violators and detaining perpetrators while following legal protocols before relevant authorities arrive to take over
• Controlling the entrance and departure of employees, visitors and vehicles according to protocols
• Monitoring surveillance cameras to watch out for any disruptions or unlawful activities
• Providing detailed reports on daily activities and any incidents that may have occurred to management
• Testing security systems and, if needed, operating X-ray machines and metal detectors
• Using provided communication devices such as two-way radios in a clear and concise manner
• Performing CPR or first aid when needed

Requirements

• Knowledge of State or local governmental safety requirements.
• CPR / First Aid Certification
• Must be available to work weekends and overnight shifts. Shift differential for swing and graveyard shifts.

LI-WB1

Job Description

The Administrative Assistant performs general office activities and provides customer service support. Under moderate supervision, work may involve contact with homeowners and board members.

Responsibilities :

• Prepares and assist community managers with monthly board packages and in-house mailings
• Updates homeowner and association information and shared files
• Maintain data in applicable systems
• Manage data throughout various systems accurately and efficiently
• Receives and responds to incoming calls and / or emails and follows through on various requests
• Other duties as assigned

Requirements

Requirements :

• High School Diploma or GED required; Associate Degree preferred
• 1-3 years of directly related or closely related experience
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
• Professional customer service skills
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level
• Confidentiality and discretion in the performance of all duties and responsibilities
• Time management and time critical prioritization skills
• Notary preferred

LI-MA1

Job Description

Associa is currently looking for an Admin Assistant to join our Veer Towers team in Las Vegas, NV. The Administrative Assistant supports and assists facilities office activities and projects with

administrative tasks. Provides customer service support. Under moderate supervision, work may

involve contact with homeowners and board members.

Duties include but are not limited to :

Organizes and prepares correspondence relating to association business.

Receives and responds to incoming calls from homeowners, Board members and vendors.

Reviews invoices for completeness / accuracy of charges and prepare payable vouchers for

manager’s approval if not completed by Telephone Operator.

Processes and distributes incoming and outgoing mail.

Relieves concierge / telephone operators on an as needed basis.

Keeps work spaces organized and maintained.

Processes print jobs, scanning and faxing as general office support when needed.

Files association documents for Community Managers. Arranges for delivery and pick up of

documents from storage when necessary.

The preceding functions have been provided as examples of the types of work performed by

employees assigned to this job classification. Management reserves the right to add, modify,

change or rescind the work of different assignment positions.

Other duties as assigned

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• 2-3 years of directly related or closely related experience.

Job Description

Hybrid Role Richardson, TX

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to TownSq’s SAAS, Marketing and Media Chief Revenue Officer, President, and other team members.

We’re looking for an individual who is comfortable working with senior leaders, executives, other administrative assistants, and all levels of TownSq employees.

The successful candidate will be responsible for managing calendars, coordinating travel arrangements, processing expense reports, and assisting with conference and event coordination.

The Executive Assistant will serve as a key point of contact, facilitating communication and ensuring the smooth operation of daily activities for the executives they support.

The ideal candidate is a detail-oriented professional with exceptional communication, organizational, and problem-solving skills.

Responsibilities :

• Manage complex calendars for senior executives, scheduling meetings, appointments, and conference calls, considering multiple time zones and priorities.
• Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and visa arrangements.
• Process expense reports accurately and in a timely manner, reconciling receipts, tracking expenses, and adhering to company policies.
• Coordinate conferences, events, and off-site meetings, handling logistics such as venue selection, vendor coordination, catering, and audiovisual requirements.
• Prepare and edit various documents, reports, presentations, and correspondence, ensuring accuracy, clarity, and professionalism.
• Serve as a liaison between executives and internal / external stakeholders, managing incoming calls, emails, and inquiries, and providing timely and appropriate responses.
• Conduct research, gather data, and prepare reports or summaries as requested by executives.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate with other administrative staff to ensure smooth office operations, including managing supplies, equipment, and office maintenance requests.
• Proactively identify areas for process improvement and implement efficient systems to enhance productivity and effectiveness.
• Perform other related duties and / or special projects as assigned.

Requirements

• High school diploma or GED plus relevant experience. Bachelor’s Degree preferred.
• Three to five years in an administrative assistant role, with at least two years supporting senior leaders in a corporate setting.
• Strong verbal and written communication skills, with the ability to interact effectively with individuals at all levels.
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
• Excellent proficiency in Microsoft Office applications : Outlook, PowerPoint, Excel, Word, SharePoint. Concur proficiency a plus.
• Ability to work both autonomously with limited guidance and in a team setting.

Job Description

Job Summary

A lifeguard is responsible for ensuring swimmers' safety and well-being in swimming environments such

as public pools and beaches. Lifeguards hold a physical job that requires the ability to swim and perform

rescues for individuals in distress.

Duties include but are not limited to :

• Insure the pool, spa, and sauna are maintained according to all regulations.
• Respond to emergency situations in the water or surrounding areas.
• Administer first aid and contact emergency medical personnel in case of serious injury.
• Maintain a safe swimming environment and enforce all policies, procedures and regulations.
• Other duties as assigned.

Requirements

Knowledge and Skills

Knowledge of AED, CPR and similar life-saving techniques is needed; proper first aid skills are

mandatory, Professional communication skills (phone, interpersonal, written, verbal, etc.).

• Professional customer service skills.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.

Education and Experience

• High school diploma High School Diploma or GED Required
• 0 3 years of directly related or closely related experience

Certifications or Licenses

• Lifeguard certified