Archdiocese of Philadelphia Jobs (2)

Title :

Administrative Assistant

Position

Reports to :

Director, Office for Catechetical Formation

Employee : Full-time

Full-time

Date Position

Reviewed : January 2023

January 2023

PURPOSE :

The Administrative Assistant serves as the first point of contact for the Office for Catechetical Formation, provides support to the Director and Associate Director and manages secretarial and administrative duties of the office.

ESSENTIAL FUNCTIONS

Screens and forwards all calls and emails that come to the office and warmly welcomes all visitors- Directs calls to the proper person, answer questions from callers if applicable;

takes and distributes messages.

• Maintains appropriate office flow by performing a variety of administrative and clerical tasks.
• Prepares and organizes materials for in-house meetings, makes necessary meeting arrangements, and provides support for Director as needed for a variety of projects.
• Speaks on behalf of the Director in handling complaint calls needing attention at the local level and interacts with other Diocesan staff concerning the business of the Office for Catechetical Formation.
• Prepares individual and multi-merge correspondence.
• Maintains the Directory of Parish Religious Education Programs, email lists, and committee lists in current and up-to-date status.
• Coordinates the preparation of the agenda and calendar for the weekly staff meetings.
• Maintains inventory and supplies for daily operations and special projects.
• Orders office supplies or requests as needed by Professional staff in a timely fashion.
• Prepares check requests, deposit slips, and mileage vouchers for office expenses.
• Assists Professional Staff with projects, meetings, conferences, and retreats.
• Assists (upon occasion and on location) with special events, professional development days, workshops and seminars at the request of the Director
• Gathers information on attendance, processes payments, and stipends.
• Arranges for conference rooms, parking requests, make copies, and gather other materials needed for meetings.
• Performs all clerical duties associated with projects.
• Maintains updated office files.

OTHER DUTIES AS ASSIGNED :

• Oversees award registrations for the Mass for Religious Education and assists with other duties as assigned
• Oversees registration for Catechetical Convocation and assists with other duties as assigned.
• Oversees registration for PDCARE Gathering in Avalon and assists with other duties as assigned.
• Coordinates registrations for Professional Development activities, create invoices, deposit monies, and submits check requests.
• Creates and / or provides editorial support to the professional staff as needed, for booklets, resource materials, etc.
• Maintains the Catechetical Certification Database (30,000 + records)
• Enters course record information into database for Catholic Elementary school teachers and parish catechists .
• Annual audit of database and reports missing records to Director.
• Answers questions concerning credits and catechetical certification for schools and parish religious education programs.
• Sends certification certificates and catechetical records to Catholic Elementary school teachers, school principals, D / CREs, and parish catechists after completion of requirements.
• Sends principals school faculty staff catechetical records upon request.
• Assists the Superintendents of the Office of Catholic Education with their certification requests.
• Assists the Director and Associate Director with the New Teacher Orientation / Induction as needed.

QUALIFICATIONS :

High school diploma with three years of experience in a progressively responsible administrative or secretarial position;

or equivalent combination of education and experience.

• Proficient with multiple software programs including MS Office Suite and Google Apps.
• Experienced in working with a database.
• Organized, detail-oriented, and works with ease in a multi-task environment.
• Knowledgeable of and skilled with usual office equipment.
• Excellent written and oral communication skills.
• Excellent interpersonal and customer service skills with comfort in handling difficult phone calls.
• Professional in both demeanor and appearance.
• Ability to coordinate office activities with candor and respect.
• Ability to travel throughout the footprint of the Archdiocese of Philadelphia.
• A valid driver's license.
• A knowledge of Spanish is preferred.
• Excellent time management skills

THE PHYSICAL REQUIREMENTS OF THIS POSITION :

Sedentary work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Job Posted by ApplicantPro

Title : Part time Housekeeper

Saint Mary's Residence

247 South 5th Street

Philadelphia, PA 19106

MAJOR RESPONSIBILITES :

Responsible for the cleanliness and working order of the building with the exception of resident rooms and the kitchen unless assigned.

Responsible for reporting any maintenance deficiencies. Other duties as assigned.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Clean rooms when assigned, hallways, lounges, restrooms, corridors, elevators, stairways, locker and storage rooms and other work areas
• Clean rugs, carpets, upholstered furniture, and / or draperies, using vacuum cleaners and / or shampooers.
• Empty wastebaskets, empty and clean smokers' areas, and transport other trash and waste to disposal areas.
• Sweep, scrub, wax, and / or polish floors, using brooms, mops, and / or powered scrubbing and waxing machines.
• Dust and polish furniture and equipment.
• Keep storage areas and carts well-stocked, clean, and tidy.
• Polish stainless steel accessories and metalwork such as appliances, fixtures and fittings.
• Remove debris from grounds.
• Replace light bulbs.
• Replenish supplies such trash bags, and bathroom items.
• Wash shower curtains every two weeks and rehang.
• Wash mop heads and cleaning cloths weekly.
• Wash windows, walls, ceilings, and woodwork, waxing and polishing as necessary.
• Request repair services.
• List needed supplies and submit a request.
• Hang shades, and dust window blinds.
• Move and arrange furniture, and turn mattresses; replace mattresses as needed.
• Observe precautions required to protect property, and report damage, theft, and found articles to supervisors.

Job involves working :

• under variable temperature conditions (or extreme heat or cold).
• under variable noise levels.
• outdoors / indoors.
• around fumes and / or odor hazards.
• around dust and / or mite hazards.
• around chemicals.
• around bio-hazards.

QUALIFICATIONS

High school graduate.

Knowledge of proper chemical handling.

Ability to :

• perform job functions with attention to detail, speed and accuracy.
• prioritize and organize.
• be a clear thinker, remaining calm and resolving problems using good judgement.
• follow directions thoroughly.
• work cohesively with co-workers as part of a team.
• work with minimal supervision.

PHYSICAL ABILITIES :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, lift, climb a ladder, and sit.

The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance;

stoop, kneel, crouch, or crawl; and talk or hear. The employee must be able to lift and / or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Job Posted by ApplicantPro