Antonyan Miranda LLP Jobs (1)

Executive Assistant

Antonyan Miranda, LLP is one of the largest family law firms in California with the state-of-the-art offices in downtown San Diego.

We are hiring an Executive Assistant for the two Founding Partners.

Duties include, but are not limited to :

• Running personal errands for the partners.
• Assist in operations and handle facilities.
• Scheduling meetings, appointments, calendaring, sending reminders.
• Coordinate, plan, and organize events.
• Take accurate and comprehensive notes at meetings, drafting memos and preparing communications.
• Correspondence, negotiations, and dealing with vendors.
• Maintaining comprehensive and accurate corporate records.
• Prepare reports, analysis, and / or special projects.
• Monitor staff, report to partners.
• Provide need-based coverage for other staff as needed (will cross train).
• Assist with opening new Orange County office.

An ideal candidate must have the following qualifications :

• A bachelor’s degree in a business-related field (or equivalent experience).
• Previous experience as an administrative assistant, personal assistant or office manager (minimum 2 years).
• Ability to treat confidential information with appropriate discretion.
• Exceptional attention to detail.
• Strong time management skills and ability to meet deadlines.
• Excellent verbal and communication skills.
• Strong organizational skills and ability to multitask.
• Strong problem-solving and decision-making skills.
• Ability to act as a gatekeeper and escalate relevant information to Founding Partners.
• Ability to work effectively with minimal supervision.
• Strong interpersonal skills.
• Experience in Microsoft Office Suite, including MS Word, Excel, Outlook, Teams, and PowerPoint.
• Proficient in technology including ability to create online forms and surveys.
• Skilled in editing and proofreading documents with superior attention to detail.
• Familiarity with website management, electronic communication and database systems, data analysis and interpretation.
• Certifications, such as the IAAP Certified Administrative Professional (CAP), or completed coursework on administrative or HR is a plus.
• Must have a valid driver’s license and a reliable automobile.

PI223406702