Finance Coordinator
Africatown Community Land Trust (ACLT) seeks a highly organized Finance Coordinator to provide administrative support for the Finance team and ACLT's accounting functions.
The successful candidate will bring an entrepreneurial spirit and have successfully thrived in a fast-paced environment.
We are seeking candidate s committed to making an impact in the Black community with a high level of integrity, initiative, self-direction, flexibility, a sense of humor, grace under pressure, and emotional intelligence.
This position will support the Chief of Staff.
ABOUT US
Africatown Community Land Trust is working for community ownership of land in the Central District. This can support the cultural and economic thriving of people who are part of the African diaspora in the Greater Seattle area.
The Africatown Community Land Trust board is comprised of real estate professionals, business executives, entrepreneurs, business professionals , and long-time community members from the Central District.
MISSION
To acquire , develop, and steward land in Greater Seattle to empower & preserve the
Black Community.
VISION
Vibrant and thriving black communities through land ownership.
ABOUT THE ROLE
Th e Finance Coordinator position provides administrative support for organizational effectiveness . Responsibilities include managing payroll, accounting, and budget files and policies.
This position requires savvy administrative and technical skills , proficiency in Microsoft Suite , Google Suite, Quickbooks , Payroll systems, filing and time management strategies, flexibility and problem - solving skills , and basic knowledge of information technology.
Some evening hours are required .
Typical d uties and r esponsibilities :
General Administrative
- Support the accounting team which provides the organization with access to financial information and enables strategic budgeting
- Work with HR to ensure employees are administratively set up in payroll, benefits, and retirement accounts.
- Provide administrative assistance with contracting processes
- Share in knowledge dissemination, reporting, and communications
Accounts Payable / Receivable
- Maintain financial records in QuickBooks
- Collaborate with the Development Team in logging contracts and grants, including federal and foundation grants
- Prepare weekly transmittal report of cash receipts, transfers, and cash disbursements
- Post invoices, print checks, and process employee reimbursements
- Run monthly project P&Ls along with budget-to-actual reports
- Maintain charts of classes and accounts in QuickBooks
- Calculate and post indirect costs to grants, reconciling quarterly
- Assist with bank and balance sheet account reconciliations
- Perform regular and ad-hoc analyses and reconciliations
- Assist with year-end close outs, annual audit and 990s
- Optimize QuickBooks use including integration with other systems
- Perform other duties as assigned
Payroll
- Prepare and process payroll with HR and the Finance team
- Allocate monthly payroll and expenses to projects
- Post-retirement plan data bi-monthly
- Developing administrative process workflow for file management, the network works, and a ccounts payable & receivable .
- Complete special projects focused on organizational development of ACLT
- Assisting with new hire set-up coordination and volunteer coordination
- Serve as backup point of contact and perform all transactional components of the administrative functions of the front and back - end office
- Organize and maintain accurate records, files , and documents
- Assist with timely annual report and business license filings with the Secretary of State
- Assist in keeping records of bills, permits, licensing etc.
- Assist in project management
- Establish and maintain professional working relationships with community leaders, elected officials, the public and others encountered during the course of work
- Support members of the Leadership team on projects as needed
- Assist with meeting planning and make event arrangements, including facilities locations, food / refreshments, audio visual equipment set up and materials for distribution, with high attention to detail
- Attend and support ACLT community events
- Other administrative duties and projects as assigned
Budget
- Gather monthly or annual budgets and compare them to actual expenditures, income, and costs, noting any significant deviations or excessive spending.
- Analyze existing budgets on both departmental and organizational levels.
MINIMUM QUALIFICATIONS
- Proficiency with QuickBooks (required); minimum 2 years' bookkeeping experience
- Bachelor's degree in accounting , Business Administration, or related professional experience
- Two years of administrative support experience
- Superior organizational, verbal, written, interpersonal and communication skills Experience coordinating logistics for committees, task forces or other teams
- Demonstrated high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) , Google Docs and other productivity software (Zoom, Google Meet, Go to Meeting, MS Teams, etc.)
- Solid demonstrated knowledge of office management coordination and implementing efficient office systems
- Must be able to interact with staff (at all levels) in a fast - paced environment
- Ability to communicate effectively with people of diverse personalities, cultures, and communication styles
- Ability to work independently and with precise judgment in wide array of situations , keen attention to detail, and take initiative to problem solve
- Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
- Experience with discretion and managing confidential information and exercising independent judgment, tact, and sensitivity in difficult situations
DESIRED QUALIFICATIONS
- Nonprofit accounting experience, particularly familiarity with restricted funds as part of revenue recognition
- Advanced degree in accounting, business administration, or related experience
Job Posted by ApplicantPro