• New Town location, parking on-site - EA to CEO
• Join Tasmania's largest aged care group

About Our Client

This business is about their community and pride themselves on having their core values at the forefront of what they do.

They are seeking to appoint a new Executive Assistant to support their passionate CEO and join the team!

Job Description

• Manage and co-ordinate the administrative functions associated with the day-to-day operations of the office of the CEO
• Act as the principle contact for, and in consultation with the CEO, liaise with external stakeholders, including parliamentary offices, senior government officials, members of the public and other members of the group
• Maintain the CEO's calendar, including scheduling meetings, appointments and making of travel arrangements. Responding to invitations accordingly.
• In consultation with the CEO, end to end management of Executive and Board meeting administration including scheduling, production and circulation of agenda and meeting materials, recording and distribution of minutes and actions and arrangement of catering.
• Serve as the primary point of contact between the Office of CEO and the Board of Directors including support for Board and Subcommittee Meetings where required
• Compose and prepare letters and memorandums relating to routine correspondence for the CEO's signature.
• Prepare meeting papers for the CEO.
• Keep the CEO advised of time-sensitive and priority issues ensuring appropriate follow up.
• Ensure that the CEO or Executive Management Team are made aware of issues relating to stakeholder relations at the earliest opportunity.
• Carry out research projects as required by the CEO
• Where directed work with Executive Team to manage and prepare events, including booking travel, invitations and promotional materials.

The Successful Applicant

• Demonstrates commitment to the mission, vision and values of the business
• Minimum three years relevant experience in an Executive Assistant role supporting a CEO or senior Executive.
• A knowledge and understanding of the aged care system, including aged care quality standards, or the capacity to acquire this knowledge in a reasonable time frame.
• Self-management skills, self-motivation, the capacity to be proactive, assertive and work well under pressure or within tight time frames.

With exceptional organising skills to prioritise tasks with competing time frames.

• Excellent interpersonal skills with the ability to establish friendly and professional rapport with a wide range of stakeholders, including Board members, organisational and individual members, senior levels of government, and members of the public.
• Well-developed skills in using technology to deliver services, in particular use of the Microsoft Office Suites.

What's on Offer

This role is located in New Town with parking on site

Salary range is $90,000-110k package dependant on relevant experience with other benefits joining a NFP business.

Please reach out to Jade Melia direct or APPLY now for a confidential discussion.

Summary

The Volpe Center seeks an Executive Assistant for the Volpe Center Director for Research and Innovative Technology, assisting in the efficient and effective management of the executive offices, assisting in the delivery of programmatic responsibilities related to the Center's technical projects and administrative support functions.

The employee also performs special projects which cover a range of issues that result in providing pertinent analysis and information that influences decisions.

Duties

The Executive Assistant :

Maintains the Director's schedule and keeps the Director informed of appointments, conferences, and facilitates travel arrangements.

Appointments are scheduled to ensure efficient utilization of time and diplomacy is used to cancel or reschedule appointments in favor of those having higher priorities.

• Develops and maintains a system of records to document and track correspondence and proactively follow-up to expedite actions.
• Receives visitors, calendar invites and telephone calls to the Director. Uses discretion, sense of timing and propriety, and an understanding of supervisor's interest in making proper disposition of calls or visitors.
• Prepares management communication, analysis and reports on data, and organizes the data to deliver briefings to managers, that include, guidance on techniques for management and methods improvement;

analyzing and advising on proposed reorganizations or realignment of administrative functions; and developing new processes, data, tools, training, manuals and directives covering the administrative aspects of the organization and its oversight.

Leads efforts and studies for determining, developing, evaluating, and interpreting complex administrative processes and evaluating indirect budget resulting in recommendations and process improvements.

The ideal candidate has served as a lead in an administrative role with responsibilities for determining and interpreting certain administrative policies and procedures to be used throughout an organization.

Superb communication skills are a must as this position will convey technical and administrative management requirements to employees, peers, executives and contractors across the agency.

PLEASE NOTE : Current Volpe employees with duty stations other than Cambridge, MA may apply for this position and may remain in their current duty station, if selected.

Salary will be adjusted in accordance with the locality pay of the specific area.

Requirements

Conditions of Employment

• You must be a U.S.Citizen and eligible for consideration.
• You must meet specialized experience to qualify.
• Required documents must be submitted by the closing date.
• Submit application and resume online by 11 : 59 PM EST on the closing date.

CONDITIONS OF EMPLOYMENT :

• SELECTIVE SERVICE : Males born after 12 / 31 / must be registered for the Selective Service.
• GOVERNMENT TRAVEL CARD : This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
• PROBATIONARY PERIOD : You must complete a one-year probationary period (unless already completed).
• TIME-IN-GRADE : Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR , Subpart F.
• DEU REQUIREMENTS : Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).

Qualifications

To meet the minimum qualifications for this position, you must meet either the education or specialized experience requirements for the grade at which you are requesting consideration.

To qualify for the GS-11 on Experience, you must have at least one year of experience equal or equivalent to the GS-09 it must include :

• Experience performing analysis and develops reports on processes, policies, procedures and technical outcomes. Conducts administrative studies and analyzes practices and procedure to identify solutions.
• Experience providing technical guidance to the administrative support staff to include review of work submitted for the executive offices, providing guidance, and developing necessary training while ensuring adequate administrative support for the executive offices.

To qualify for the GS-11 on Education alone, you must have :

3 years of progressively higher level graduate education leading to a Ph.D. degree or Ph.D. or equivalent doctoral degree.

You can also qualify based on a combination of higher level graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

To qualify for the GS-12 on Experience, you must have at least one year of experience equal or equivalent to the GS-11 it must include :

• Experience leading the examination and analysis of complex administrative support procedures, processes and matters, develops reports on processes, policies, procedures and technical outcomes.
• Experience leading efforts and studies for determining, developing, evaluating and interpreting administrative policies, and procedures.

Examines, analyses, and ensures administrative processes are operating at the greatest level of effectiveness.

You cannot qualify on education at the GS-12 level; you must have experience.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs) : Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and / or competencies in the following areas :

• Knowledge and skill in applying analytical and evaluative methods in the assessment and improvement of administrative program operations and administrative management processes to improve efficiency of operations.
• Skill in conducting research and preparing internal and external correspondence, reports and briefing books, and budgets sufficient to recognize essential data and provide concise, pertinent summaries of information.
• Skill in effective oral communications and knowledge of basic public relation principles to promote a harmonious relationship with Congressional offices, state and local government officials, various federal agencies, and the public.
• Knowledge of grammar, spelling, punctuation and required format, and skill in writing letters, correspondence, reports, and other documentation, and in summarizing this information for use by others.

For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.

g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience

For additional information about applying to Federal positions, please click on the following link : enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement.

Graduation transcript must be received before start date.

Other applicants must meet all qualification requirements by the closing date of this announcement.

Additional information

This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.

The U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation.

As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome.

If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE : PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume / application does not support your questionnaire answers, we will not allow credit for your response(s).

Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is / was in the Federal government, you should provide the position series and grade level.

To compete with U.S. Citizens : If you meet the qualification requirements, your application will be placed in one of two categories : Qualified and Well Qualified which is based upon your responses to the vacancy questions.

Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans.

The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.

To compete with other competitive status government employees : If you meet the qualification requirements, your application will be scored based upon your responses to the vacancy questions.

The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.

If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

Eligible Federal employees also seeking consideration for noncompetitive reassignment for this position must indicate interest in the assessment.

Noncompetitive federal candidates must have competitive status on a SF-50, meet minimum qualifications, have served at the same grade or higher, and held or exceeded the promotion potential of this position.

All applicants : Your application will be rated on the extent and quality of your experience, education and training relevant to the position.

The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and / or supporting documents do not support your answer choices, your application may be updated on your behalf or you may not be referred to the selecting official.

Please ensure that your work history provides enough details to support your answers. The Automated Staffing Office is ultimately responsible for determining your final rating.

You may preview questions for this vacancy.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

RESUME - All applicants must provide a resume created within USA Jobs Resume Builder, that shows relevant experience, education and support the required specialized experience.

Formatted resumes can by uploaded later in the application process.

TRANSCRIPTS are REQUIRED if you are substituting education for experience. The transcripts need not be official, but must show that you meet the stated education requirements, including specific major or class requirements.

PERFORMANCE APPRAISALS / INCENTIVE AWARDS : If applicable, performance appraisals and / or Incentive award documentation may be submitted and forwarded to the selecting official in consideration of your application.

To receive credit, submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and / or incentive award documentation dated within the last 18 months (i.

e. performance awards, special act or achievement awards, quality step increases, etc.).

VETERANS : Your last DD (member 4 copy), Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility.

• If applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD (member-4 copy).
• If claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability.

An SF-15 is desired, but not required.

If applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) ( you need to provide a copy of your last DD (member-4 copy), which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act.

FEDERAL APPLICANTS : You must submit SF-50(s) that verify your highest competitive grade, full performance level, and eligibility as a federal applicant.

DO NOT submit an award SF-50 as these often do not verify grade or eligibility. For consideration for a promotion, Box 4 of the SF-50 must show a date that is at least 52 weeks prior to the job announcement closing.

We recommend submitting your last promotion SF-50 or within-grade increase SF-50. Pay adjustment raise SF-50s for the current year will not support the 52 weeks' time-in-grade requirements.

COMPETITIVE APPLICANTS : If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate;

letter from VA or DD describing % disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc.

For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.

DISPLACED EMPLOYEES : If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85) and provide all of the following documents :

• your most recent performance appraisal,
• the proof of eligibility letter from the Agency, and
• your most current SF-50, displaying current series and grade.

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.

Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system.

You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than 11 : 59 (EST) on the closing date of the announcement.

• To begin, click the "Apply Online" button on the job announcement posting.
• Follow the directions to register, submit all required documents and complete the assessment questionnaire.
• You may review your saved application(s) at you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at :

Agency contact information

Automated Staffing Office

Phone

Email

Address

DOT, OFFICE OF THE SECRETARY

New Jersey Ave., SE / HAHR-50

Washington, District of Columbia

United States

Next steps

You may check your application status by logging into . (Select "My USAJOBS" and click "Applications"). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application.

Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference.

If the vacancy is advertised under status, your application will be scored on a scale between 70 - . The most highly qualified candidates are then referred to the hiring manager for further consideration.

If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, the hiring agency will contact you directly.

Once the position is filled, we will notify all applicants of their final status.

Overview

Danaher Corporation

Danaher (NYSE : DHR) is a global science and technology innovator committed to helping customers solve complex challenges and improve quality of life around the world.

It’s portfolio of operating companies and world class brands have unparalleled leadership positions in some of the most demanding and attractive industries, including life sciences, medical diagnostics, environmental and applied solutions.

With over 25 major operating companies, Danaher drives growth both organically and inorganically through M&A.

Danaher has a diverse team of over 80,000 associates united by a common culture and operating system, the Danaher Business System (DBS).

DBS serves as our ultimate competitive advantage and has evolved from a collection of manufacturing improvement tools into a philosophy, set of values, and series of management processes that collectively define who we are and how we do what we do.

In 2022, Danaher generated in revenue. The company is ranked #130 on the Fortune 500 and during the past 20+ years, Danaher stock has outperformed the S&P 500 Index by more than 2,000 %.

For additional company details, see

The New Company - Veralto

On September 14, 2022, Danaher announced its intention to separate its Environmental & Applied Solutions segment to create an independent, publicly traded company.

The new company will be called Veralto and will be comprised of an outstanding collection of market-leading brands in Danaher's Environmental and Applied Solutions (EAS) segment : Hach, ChemTreat, Trojan, OTT HydroMet, and McCrometer from Danaher's Water Quality Platform and Videojet, Esko, X-Rite Pantone and Linx from the Product Identification Platform.

The EAS segment generated revenue of approximately billion in 2022 and has a global team of approximately 16,000 associates.

As stewards of the world's most vital resources, Veralto will help ensure billions of people have safe food, water, and medicines every day.

With a strong Danaher heritage, the Veralto team will continue to deliver trusted expertise to solve its customers' most complex workflow challenges.

Its culture of continuous improvement will be codified in the Veralto Enterprise System, which is derived from the Danaher Business System.

Veralto will be headquartered in Waltham, Massachusetts, and intends to apply to list its common stock on the New York Stock Exchange under the symbol VLTO.

ROLE OVERVIEW :

Provides administrative services to executives and teams in the Veralto’s Corporate Legal organization. Responsible for handling meeting scheduling, travel arrangements, expense reporting, correspondence, reception, filing, mail delivery and external courier services, data entry, document management services, records management, office security, budget monitoring and office supply orders.

May handle special projects of administrative nature.

KEY RESPONSIBILITIES INCLUDE :

Heavy calendar management - coordinate all aspects of the Executive’s schedules, including high volume of complex domestic and international travel arrangements;

understand Executive’s needs and work to meet them.

• Communicate and coordinate early and clearly with other EA’s supporting the Danaher Leadership Team, staff and external contacts, to effectively plan schedules.
• Serve as gatekeeper of the Executive’s time, schedule, and information while maintaining a courteous manner. Anticipate potential schedule conflicts and proactively deal with them before they become issues.

Must be able to maintain complete confidentiality regarding details of schedules and related information.

• General project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate.
• Manage and reconcile expense reports and purchase requisitions. Manage memberships & subscriptions for executives & team members.
• Maintain files and manage invoice approval, submission, and tracking to assist with monthly budget forecast to Veralto Corporate.
• Produce PowerPoint presentations, Word documents, and Excel spreadsheets.
• and coordinate meetings / gatherings for a variety of group sizes in worldwide locations.
• Set-up video conferencing and other media technology as needed.
• Answer / screen phone calls, monitor email, and sort mail as requested.
• Understand Executive’s needs and work to meet them.
• Work closely with staff to ensure all deadlines and deliverables are met.

IDEAL EXPERIENCE :

The ideal candidate must have experience providing excellent attention to detail, a demonstrated ability to anticipate the needs of others and exceptional written and oral communication skills.

They should be an excellent communicator, problem-solver and have a strong work ethic; the ideal candidate will also be an independent thinker and self-starter with the bandwidth to multi-task and work on several key projects at a given time.

It is important that the individual have superior interpersonal skills with an ability to work with people at multiple levels both inside and outside of Veralto.

The candidate must be globally minded, able to deal with ambiguity and drive results without direct accountability.

• Bachelor’s degree preferred
• 3-5 years of Executive Assistant experience required
• Proven track record of performance, results, meeting deadlines, successfully managing administrative processes and maintaining a positive can-do attitude
• Polished and professional communication style, both oral and written, including impeccable accuracy in formatting
• Must be highly proficient in Microsoft Outlook, Word, Excel, PowerPoint and Sharepoint software
• Self-motivated, proactive, and able to work on projects alone or in a group setting
• Excellent time management and ability to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
• Ability to handle confidential information with discretion and unquestionable integrity
• Experience in supporting global organizations
• Must be organized and capable of prioritizing and managing multiple projects / tasks
• Demonstrated ability to partner with other administrative professionals to manage competing needs and schedules
• Strong problem-solving skills and reasoning to quickly follow up and solve administrative issues
• Ability to learn the team’s primary business objectives, and through this understanding, anticipate administrative needs

Office Location :

The position to be based at Veralto’s corporate headquarters, Waltham, MA. Onsite with flexibility

When you join us, you’ll also be joining Danaher’s global organization, where 80,000 people wake up every day determined to help our customers win.

As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful tools and the stability of a tested organization.

Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.

We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve.

Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes.

Schneider Electric is looking for an Executive Assistant in the Boston, MA office. The expectation for this role is to be onsite at the Boston, MA office.

The Executive Assistant provides high level administrative support for our Chief Information Officer located in Boston, MA.

The position requires discretion, confidentiality, broad and comprehensive experience, skill and knowledge of the organization policies.

Manages calendar, travel arrangements & expense reports Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

Facilitate smooth communications between the executive and other internal SE team members and between the executive and external parties such as media, customers, and the public.

Analyzes problems, determines approach, compiles and analyzes data, and prepares recommendations Will have access to the email accounts of supported staff to schedule their appointments and answer or redirect inquiries from internal or external sources.

Participate in meetings, take notes, prepare materials, organize correspondence & document. May be required to update and / or order office supplies May coordinate activities between departments and outside parties especially when working on setting up events such as team meetings or regional conferences Compiles and analyzes information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.

Advise, support, assist, coordinate, and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams.

Could support M&A activities while maintaining confidentiality & discretion Handles details of a highly confidential and critical nature.

Must have the ability to be a 'Jack of all trades'. Must be able to juggle many tasks simultaneously. Must be able to plan, prioritize, and manage the multiple tasks that have been assigned to him / her before their deadlines.

To save time, he / she will be expected to delegate the responsibility for efficient and time-bound management of activities.

Be the point of contact for trouble shooting technology issues from those they support Help support the culture of the organization in partnership with executives Qualifications Excellent verbal and written communication skills Expert ability using Microsoft Office programs including, but not limited to Teams, Word, Excel and PowerPoint and potentially Microsoft Project Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.

Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations.

Knows how to leverage resources and delegates effectively Expert ability using Outlook Displays a positive and team first attitude Continuously seeks ways to enhance contribution to those they support Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends.

Work is generally of a critical or confidential nature. Demonstrates a commitment to acquiring new capabilities Let us learn about you! Apply today.

Why us? Schneider Electric is leading the digital transformation of energy management and automation. Our technologies enable the world to use energy in a safe, efficient and sustainable manner.

We strive to promote a global economy that is both ecologically viable and highly productive. €34bn global revenue 128 000+ employees in 100+ countries 45% of revenue from IoT 5% of revenue devoted for R&D You must submit an online application to be considered for any position with us.

This position will be posted until filled It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.

Concerning agencies : Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.

Our Client , a prestigious local University in Boston , is looking for an excellent Executive Assistant to provide and guide advanced administrative support directly to the Senior Vice President (SVP) for Operations.

A key responsibility will be assisting in the daily operations of the office staff. In addition to aiding the SVP, the right candidate will also be working with a number of high-level administrative professionals.

This is a full-time contract on-site position. Only local candidates will be considered.

This position shares responsibilities and projects with the Office Manager who assists the Executive Assistant. The Executive Assistant must be comfortable working in a fast-paced environment, managing competing priorities, and maintaining strict confidentiality.

Responsibilities include (but are not limited to) :

• Maintain and Monitor all executives’ calendars, including conference room calendars, schedule meetings making complex scheduling arrangements to include, catering, media, and travel.
• Oversee the daily operations in the office suite of the Senior Vice President for Operations and also in the suite of the Vice President for Budget, Planning and Business Affairs.
• Make decisions regarding the acquisition of goods and services for all the departments at both locations, works closely with trades services to resolve issues and problems, arranges all internal moves.
• Assist with and support projects by initiating shopping carts, paying invoices, and download reports as needed and directed.
• Assist in special projects, prepare various documents for presentation at senior level meetings and other duties as needed.

Handle highly confidential information on a regular basis with discretion and judgement.

Responsible for monitoring, processing, tracking all expenditures that are directly related to the Senior Vice President for Operation’s office budget, professional fees budget, miscellaneous budget, and all Budget, Planning and Business Affairs budget accounts.

Responsible for ensuring budgets are reconciled on a regular basis.

Qualifications :

• Bachelor’s Degree
• 5-7 years of experience in office support and administrative management
• Strong written and verbal communication skills
• Proficient in Microsoft Office, specifically Word, Excel, and PowerPoint
• Experience working with confidential materials
• Excellent customer service and phone etiquette

Schedule

The schedule for this position is 9 am 5 pm, Mondays Fridays. There is no remote work option.