Job Description

Title : Event Planner

Event Planner

Location : Downtown Austin, TX

Downtown Austin, TX

Pay Rate : $33 / hr

$33 / hr

Duration : 6 Months

6 Months

Description :

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.

Monitor / manage the project including; creation of project plans and budgets (prepare, manage & reconcile).

Ability to lead team working on an event and direct many facets at one time.

Collaborate and interact effectively with Firm's senior management, middle management and customers.

Provide strategic input and recommendations to business group on event development.

Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.

Manage all aspects of events including but not limited to : internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air / ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Serve as a point of contact for scheduling and executing meetings as requested by our internal customers.

Work closely with bankers and executives of all levels, as well as their administrative assistants and support teams to coordinate and manage meetings.

Guest check-in & greeting Escorting guests / directing meeting hosts

Verifying confirmed room setup and replenish meeting materials / items

Fulfillment of internal / external guest requests and inquiries in a timely manner

Coordinate / verify guest arrivals with security

Communicate special requests to catering company & AV requests to technology team

Assist with taking reservations via email and telephone and provide customer service to all users (incl. external guests and senior executives)

Oversee and co-manage the EMS reservation books

Organize and execute meetings and events, including daily room setups, beverage services, break down and clean up of events

Maintain a high level of cleanliness, organization, and attention to detail in the space Manage inventory of pantry, and maintain working knowledge of beverage service and catering

Understand food prep and health and safety rules, regulations and best practices

Job Description

Minimum Qualifications

Education and / or Equivalent Experience :

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in Planning, Geography, Social Science, Landscape Architecture, or related field.
• Experience may substitute for education up to the maximum of four years.

Licenses or Certifications :

None.

Notes to Applicants

The Development Services Department assists homeowners, business owners, and contractors when they build, demolish, remodel, or perform any type of construction to ensure compliance with applicable city and building codes.

DSD is seeking a Planner I to assist with moving projects through the development process. The person in this position may work with various workgroups within Land Use Review.

Working with the City of Austin provides a number of health and welfare benefits. Please click for more information.

Employment Application : Only complete applications will be considered. Be sure your employment history on the application includes your past job titles, employment dates, and a detailed summary of your job duties, functions and responsibilities.

Please take the time to ensure that the application is complete to represent your history and skills / abilities. Although there are posting dates listed, Development Services may close the posting any time after seven days from the initial advertisement.

Once a position is closed, no additional applications or application changes will be accepted.

Post Interview Verification : If you are selected as the top candidate for a position, we will be contacting your current and former employer, as well as the references listed in your application.

Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD- if claiming veteran's preference.

Travel : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Job Address Austin, Texas United States

Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Researches and reviews urban land development proposals and studies. Provides research information to more senior level planners as requested.
• Reviews preliminary site plans and prepares comments for zoning, land use, annexation, and variance cases.
• Meets with members of the public, developers, and other city officials to respond to questions that are relevant to a specific planning area or to planning in general.
• Provides technical planning assistance to the general public, developers and other city officials.
• Prepares reports and make presentations at public hearings regarding land use and other planning related initiatives.
• Reviews subdivision plats and site plans for compliance with local regulations and ordinances.
• Compiles data / information for reports and cost estimates.
• Analyzes data to discover patterns and / or discrepancies.
• Documents data and findings on appropriate forms / logs.
• Draws plans, diagrams, graphs, tables, charts, and maps using drafting and drawing tools.

Responsibilities Supervisor and / or Leadership Exercised :

None.

Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of computer mapping and graphics technology.
• Knowledge of Geographic Information Systems (GIS).
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to collect, analyze, and interpret applicable research data and presenting it in a clear and concise manner.
• Ability to explain and enforce City policies.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position does not require a Criminal Background Investigation

Benefits / Perks

• Competitive wages
• Career Growth Opportunities
• Fun and Energetic Environment

Job Summary

Do you enjoy the process of planning and carrying out successful events? Are you passionate about providing fun experiences that make people want to return to a business again and again? If so, we want to meet you!

We are seeking an Event Planner to organize special events for our company. As the Event Planner, you will coordinate high-quality events that leave a lasting impression on our guests.

Your responsibilities will also include setting up and tearing down events. The ideal candidate is outgoing, energetic, and willing to take initiative.

Responsibilities :

• Plan and organize all elements of event logistics
• Conduct market research to identify potential opportunities and interest
• Assist Event Manager with budget creation and adherence to it
• Negotiate contracts with vendors and suppliers
• Ensure compliance with all legal, health, and safety regulations
• Evaluate the outcome of events and provide upper management with report and recommendations for improvement

Qualifications :

• Outgoing, energetic personality with the ability to build business relationships
• Previous experiences as an Events Planner or similar role
• Ability to take the initiative on projects
• Strong organization and time management skills
• Excellent verbal and written communication skills
• Ability to work in a fast-paced environment and manage multiple priorities simultaneously
• Bachelor’s degree in Event Management or a related field is preferred

A love of travel attracts many people to the field, but to succeed, a Remote Event Planner must be passionate about travel and the endless opportunities it brings to bridge history, cultures and cuisine.

Successful Event Planners must have a strong sales drive, organizational skills with an eye for detail, ability to multi-task in a fast-paced environment, demonstrated proficiency in navigating computers and various programs;

must possess good written and oral communication skills and the ability and interest to be in a continuous learning curve.

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally.

We seek individuals who are passionate about serving and making a difference in the lives of others. Does this sound like you?

Travel is not just a hobby or a wish, it’s your passion. What does a Event Planner do? Sells international and domestic travel packages including cruises, land packages, travel itineraries, air, car, and hotel.

Shares knowledge and expertise from personal experiences and / or education study trips Develops long standing relationships with clients and builds referral and repeat business Makes appropriate recommendations to ensure the trip experience is more than expected and tailored to the members expectations Requirements Must be at least 18 years of age, and be authorized to work within the US.

Must be able to effectively communicate with clients (strong sales background a plus) Must have a smartphone with internet access and laptop computer Personal international travel experience is a plus but not required Previous experience in customer service or hospitality also a plus, but not required 1099 We Offer Flexible Schedule Travel Perks E&O Insurance with Fraud Protection Daily Training Available Travel Agent Certification Training, fun, talented and driven teammates Knowledgeable, encouraging and present leadership A diverse and community-minded organization Career growth and learning opportunities for aspiring minds Competitive benefits, and fosters a highly skilled, energized and empowered workforce.

Service, Support, Success are the pillars upon which built the company, and they continue to serve as the core values. Along with our uncompromising insistence on integrity and ethical business practices, these values make us the service provider of choice for our customers and the employer of choice for our dedicated team members Powered by JazzHR