Position Description

Recently filling two of our open planner positions, we have one remaining opening on our team for a dedicated and enthusiastic individual to join a vibrant, newly integrated department that is responsible for all planning, design, and construction at Harvard Medical School.

We are looking for a resourceful planner who can take initiative to work on projects independently as well as in conjunction with senior planning staff on a full range of campus planning functions, initiatives, and projects involving capital and expense project planning, space planning and programming, feasibility assessment, site and MEP studies, condition assessment, and use and growth analysis to determine the highest and best use of the physical plant to meet institutional goals in support of the teaching and research mission.

The Planner will work in a highly collaborative environment with various stakeholders representing all facets of facility services, research, education and administrative departments, and consultants to propose innovative solutions.

Key responsibilities include :

• Pre-project planning, i.e. developing, validating, and documenting scopes of work, preliminary layouts, schedules, and conceptual budgets in accordance with school policies and standards for administrative approval;
• Providing programming evaluations for key design metrics, layout, space allocation, adjacencies, space cost, user experience, and recommendations on space development alternatives; and
• Providing smooth transitions of projects to project management staff for implementation.

Additional Responsibilities :

Oversee project management efforts such as process schedules; RFPs, selection, and contracts; invoice and reimbursement processing;

managing outside consultants; meeting, decision, and approvals documentation; updating internal systems; and facilitating meetings.

Spearhead development and validation of project goals and objectives; programming needs; scoping; alternatives; and conceptual layouts, budgets, and schedules in accordance with school processes, policies, and standards for administrative approval.

Effectively transitions approved projects for construction to project management staff.

• Provides programming evaluations for key design metrics, layout, space allocation, adjacencies, space cost, user experience, and recommendations on space development alternatives.
• Review planning efforts for compliance with building code including ADA and MAAB, and regulatory agencies including BPDA and BLC;

process comprehensive plan amendments, zonings, annexations, site plans, and plates; as well as CP&F design principals and policies ensuring that best practices are adhered to.

Other duties as assigned.

Basic Qualifications

• Bachelor's degree in Architecture, Planning, Engineering, Facilities, related degree, or equivalent experience
• 3 plus years of relevant experience

Additional Qualifications and Skills

• Working knowledge of relevant software including AutoCAD or Revit and MS Word and Excel
• Strong quantitative and qualitative analysis skills
• Solid business acumen including strong verbal and written communication skills
• Knowledge of planning and project management principles, space management concepts, practices, procedures, and ability to use in varied situations
• Knowledge of project management tools
• Knowledge of cost estimation and scheduling
• Experience managing up to + / - $3M annually in project budgets
• Innovative with the ability to provide creative solutions
• Works equally well independently and in collaborative environments
• Demonstrates client-service approach to projects

Job Title : Event Coordinator

• Part time Role - 20-25 hours per week
• Local to Boston, will be in the office 1-2 days per week (as needed)

Job Summary :

• Responsible for providing meeting, event and administrative support, technology support, and task-based activities from a four-person Events team.
• This is a highly detail-oriented role, one that requires managing multiple tasks simultaneously and meeting stringent deadlines.
• Professional composure and business maturity is imperative.
• Strong Excel skills are required, as much of the position will focus on expenses, invoicing, budget tracking and management.

Job Responsibilities

• Manages team s purchasing card (Pcard) expenses and invoices; manages the on boarding of new vendors into OneGL.
• Maintains event spend for both calendar years that events straddle.
• Creates and maintains event project plans in SmartSheet.
• Maintains / Organizes registration reports and tracks all events and broker attendance.
• Provides general office support, including but not limited to : namebadges, PowerPoint presentations, survey result compilation, executive briefing book production, shipping, storage closet maintenance, etc.
• Assists with internal team meetings, tracks project deliverables, distributes meeting material, and provides administrative support across Marketing as needed.
• Oversees activity in team s mailbox.
• Assists in event support across GRS as needed.

Preparation, Training and Experience

• Bachelor s degree or equivalent.
• Strong project management skills, with high attention to detail.
• Proficiency with MS Office products, especially Excel; Smartsheet skills preferred.
• Strong communication skills (both written and verbal)
• Ability to quickly learn and utilize event-related technologies.
• Demonstrated ability to organize multiple tasks simultaneously, shift priorities, and manage multiple stakeholders expectations.
• Customer-centric team player who consistently demonstrates strong interpersonal skills.
• Located in Boston; works remotely and in-office.

TRADE An Award-Winning Greek Restaurant is looking for a passionate, entrepreneurial and focused Event Coordinator to join our Hospitality Group.

As the Event Coordinator, you will be the first point of contact for our guests looking to book our event spaces, and are responsible to deliver amazing and prompt guest service.

You are also responsible for being an expert in our food and logistics. You will handle intake of all event inquiries, correspond with the guest to meets their every need, finalize a contract, communicate to the team, and execute the event.

This is a Full-Time position, requiring 30-40 hours weekly, with the expectation that you will be on-site for these hours.

Your first priority is booking events and overseeing their execution. Your secondary priority is to build relationships with our potential clients, to that end during the slower periods you may be asked to fill a maître’d role being the first point of contact for potential clients.

You must be organized, professional, prompt, have a sense of urgency and give excellent customer service. This is a customer-facing position, and professional demeanor is expected at all time.

This is a full time position. You are benefits eligible. Compensation packages start with a base hourly ( $25-$29 / hr) and you’ll make commission from everything you sell.

You will work directly under our Company’s Director of Sales.

Trade is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief.

Apply Now

Senior Meeting and Event Planner

at Recorded Future (View all jobs) Boston, MA

With 1,000 employees, over $250M in sales, 1,500+ clients, and rapid year-over-year growth, Recorded Future is the world’s most advanced, and largest, intelligence company!

We are seeking a Corporate Senior Meeting & Event Planner to partner with the organization in delivering skillful meeting planning for a variety of meeting types.

This role will be a hyrbid position, and responsibilities will be split between meeting, event planning and procurement, in particular reviewing and negotiating contracts.

This detailed oriented role is responsible for managing all aspects of a successful meeting not limited to curating attendee communications, logistics, sourcing and working with the cross functional planning teams on roles responsibilities, updates, timelines and deliverable throughout the entire meeting planning process.

In addition, this person will

Reporting to the Senior Director of Procurement, Meetings & Events and Global Travel you will be a key member of the team.

What you’ll do as Senior Meeting and Event Planner :

• Lead, plans and executes internal and external face to face and virtual meetings globally
• Manages hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings to stay in line with budget
• Develop RFPs and RFIs along with evaluation criteria, industry benchmarking, and negotiation strategy when required
• Facilitate and manage a high volume of tasks within a demanding and rapidly changing environment
• Provides superio customer service during the planning process and on-site
• Proficient in Cvent, the company's meeting management tool
• Experience in strategic sourcing with a proven track record of contract negotiations and documented savings
• Demonstrated success producing high-quality deliverables on time and within budget in a fast paced, high growth, environment
• Ability to influence and partner with business colleagues throughout the organization
• Advanced skills in Excel with the ability to tell stories with data
• Ability to travel domestically and globally when required
• Manage companies on-line booking tool relating to meeting invites and flight analysis
• Procure other goods and services for the organization not relating to meeting management
• Benchmarking analytics of cost of events
• Procuring for all meeting and event requests
• Supports any ad-hoc request

What you’ll bring as the Senior Meeting and Event Planner :

• Requires 6+ years of Corporate Meeting and Event Planning Experience
• Highly proficient with Cvent Platform
• Experience with Ironclad or similar contract management system
• Experience with data analysis
• Bachelor’s Degree
• Proficient with Microsoft office suite
• Project Management

This position is full-time and Hybrid in our Somerville, MA headquarters.

Why should you join Recorded Future?

Recorded Future employees (or Futurists ), represent over 40 nationalities and embody our core values of having high standards, practicing inclusion, and acting ethically.

Our dedication to empowering clients with intelligence to disrupt adversaries has earned us a 4.8-star user rating from Gartner and 8 of the top 10 Fortune 100 companies as clients.

Join Boston Public Schools Recruitment Team and various departmental representatives for an exclusive hiring event at Immigrant Family Services Institute, Inc IFSI on July 12th, 2023 from 10am to 1pm.

There will be onsite job screenings for cafeteria and custodial workers, lunch and bus monitors for Boston Public Schools held in person at IFSI Building : 1626 Blue Hill Avenue in Mattapan, MA.

Click on "Apply to this Position" to RSVP for the Recruitment Event : BPS x IFSI Hiring Event on 7 / 12 / 23 from 10 : 00am to 1 : 00pm.

Please visit the teachboston.org website events page to sign up for future sessions.