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Senior Meeting and Event Planner

at Recorded Future (View all jobs) Boston, MA

With 1,000 employees, over $250M in sales, 1,500+ clients, and rapid year-over-year growth, Recorded Future is the world’s most advanced, and largest, intelligence company!

We are seeking a Corporate Senior Meeting & Event Planner to partner with the organization in delivering skillful meeting planning for a variety of meeting types.

This role will be a hyrbid position, and responsibilities will be split between meeting, event planning and procurement, in particular reviewing and negotiating contracts.

This detailed oriented role is responsible for managing all aspects of a successful meeting not limited to curating attendee communications, logistics, sourcing and working with the cross functional planning teams on roles responsibilities, updates, timelines and deliverable throughout the entire meeting planning process.

In addition, this person will

Reporting to the Senior Director of Procurement, Meetings & Events and Global Travel you will be a key member of the team.

What you’ll do as Senior Meeting and Event Planner :

• Lead, plans and executes internal and external face to face and virtual meetings globally
• Manages hotel, venue, and vendor contracting and negotiations, securing the best possible terms and cost savings to stay in line with budget
• Develop RFPs and RFIs along with evaluation criteria, industry benchmarking, and negotiation strategy when required
• Facilitate and manage a high volume of tasks within a demanding and rapidly changing environment
• Provides superio customer service during the planning process and on-site
• Proficient in Cvent, the company's meeting management tool
• Experience in strategic sourcing with a proven track record of contract negotiations and documented savings
• Demonstrated success producing high-quality deliverables on time and within budget in a fast paced, high growth, environment
• Ability to influence and partner with business colleagues throughout the organization
• Advanced skills in Excel with the ability to tell stories with data
• Ability to travel domestically and globally when required
• Manage companies on-line booking tool relating to meeting invites and flight analysis
• Procure other goods and services for the organization not relating to meeting management
• Benchmarking analytics of cost of events
• Procuring for all meeting and event requests
• Supports any ad-hoc request

What you’ll bring as the Senior Meeting and Event Planner :

• Requires 6+ years of Corporate Meeting and Event Planning Experience
• Highly proficient with Cvent Platform
• Experience with Ironclad or similar contract management system
• Experience with data analysis
• Bachelor’s Degree
• Proficient with Microsoft office suite
• Project Management

This position is full-time and Hybrid in our Somerville, MA headquarters.

Why should you join Recorded Future?

Recorded Future employees (or Futurists ), represent over 40 nationalities and embody our core values of having high standards, practicing inclusion, and acting ethically.

Our dedication to empowering clients with intelligence to disrupt adversaries has earned us a 4.8-star user rating from Gartner and 8 of the top 10 Fortune 100 companies as clients.

Job Title : Event Coordinator

• Part time Role - 20-25 hours per week
• Local to Boston, will be in the office 1-2 days per week (as needed)

Job Summary :

• Responsible for providing meeting, event and administrative support, technology support, and task-based activities from a four-person Events team.
• This is a highly detail-oriented role, one that requires managing multiple tasks simultaneously and meeting stringent deadlines.
• Professional composure and business maturity is imperative.
• Strong Excel skills are required, as much of the position will focus on expenses, invoicing, budget tracking and management.

Job Responsibilities

• Manages team s purchasing card (Pcard) expenses and invoices; manages the on boarding of new vendors into OneGL.
• Maintains event spend for both calendar years that events straddle.
• Creates and maintains event project plans in SmartSheet.
• Maintains / Organizes registration reports and tracks all events and broker attendance.
• Provides general office support, including but not limited to : namebadges, PowerPoint presentations, survey result compilation, executive briefing book production, shipping, storage closet maintenance, etc.
• Assists with internal team meetings, tracks project deliverables, distributes meeting material, and provides administrative support across Marketing as needed.
• Oversees activity in team s mailbox.
• Assists in event support across GRS as needed.

Preparation, Training and Experience

• Bachelor s degree or equivalent.
• Strong project management skills, with high attention to detail.
• Proficiency with MS Office products, especially Excel; Smartsheet skills preferred.
• Strong communication skills (both written and verbal)
• Ability to quickly learn and utilize event-related technologies.
• Demonstrated ability to organize multiple tasks simultaneously, shift priorities, and manage multiple stakeholders expectations.
• Customer-centric team player who consistently demonstrates strong interpersonal skills.
• Located in Boston; works remotely and in-office.

TRADE An Award-Winning Greek Restaurant is looking for a passionate, entrepreneurial and focused Event Coordinator to join our Hospitality Group.

As the Event Coordinator, you will be the first point of contact for our guests looking to book our event spaces, and are responsible to deliver amazing and prompt guest service.

You are also responsible for being an expert in our food and logistics. You will handle intake of all event inquiries, correspond with the guest to meets their every need, finalize a contract, communicate to the team, and execute the event.

This is a Full-Time position, requiring 30-40 hours weekly, with the expectation that you will be on-site for these hours.

Your first priority is booking events and overseeing their execution. Your secondary priority is to build relationships with our potential clients, to that end during the slower periods you may be asked to fill a maître’d role being the first point of contact for potential clients.

You must be organized, professional, prompt, have a sense of urgency and give excellent customer service. This is a customer-facing position, and professional demeanor is expected at all time.

This is a full time position. You are benefits eligible. Compensation packages start with a base hourly ( $25-$29 / hr) and you’ll make commission from everything you sell.

You will work directly under our Company’s Director of Sales.

Trade is an equal opportunity employer regardless of race, color, religion, creed, sex, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, political affiliation or belief.

Join Boston Public Schools Recruitment Team and various departmental representatives for an exclusive hiring event at Immigrant Family Services Institute, Inc IFSI on July 12th, 2023 from 10am to 1pm.

There will be onsite job screenings for cafeteria and custodial workers, lunch and bus monitors for Boston Public Schools held in person at IFSI Building : 1626 Blue Hill Avenue in Mattapan, MA.

Click on "Apply to this Position" to RSVP for the Recruitment Event : BPS x IFSI Hiring Event on 7 / 12 / 23 from 10 : 00am to 1 : 00pm.

Please visit the teachboston.org website events page to sign up for future sessions.

Overview

We are seeking an enthusiastic, driven individual whose knowledge and skills will help us take our Global Planning team to the next level.

This position is responsible primarily for scheduling of the Opus product line and working collaboratively with procurement, to ensure in stock availability of key components, however this candidate will also have other assigned tasks.

The ideal candidate will have a strong sense of urgency and ability to multitask. You will thrive in a fast-paced, team-oriented environment as you work hand-in-hand and lead communications with Operations, Supply Chain, and Product Management teams to ensure the Opus schedule is aligned with business goals and objectives.

Come roll your sleeves up’ as your supply chain expertise, proactive analysis of tradeoffs, and timely actions make all the difference in our ability to deliver for customers!

Responsibilities

We are seeking an enthusiastic, driven individual whose knowledge and skills will help us take our Global Planning team to the next level.

This position is responsible primarily for scheduling of the Opus product line and working collaboratively with procurement, to ensure in stock availability of key components, however this candidate will also have other assigned tasks.

The ideal candidate will have a strong sense of urgency and ability to multitask. You will thrive in a fast-paced, team-oriented environment as you work hand-in-hand and lead communications with Operations, Supply Chain, and Product Management teams to ensure the Opus schedule is aligned with business goals and objectives.

Come roll your sleeves up’ as your supply chain expertise, proactive analysis of tradeoffs, and timely actions make all the difference in our ability to deliver for customers!

Position major responsibilities :

Demand / Supply Planning :

Develop and schedule production plans (process orders) to meet customer demands while considering available resources, capacity, and lead times.

Collaborate with cross-functional teams, including procurement, production, product management, quality, and logistics, to ensure seamless execution of production plans.

• Act as critical link between customer service and manufacturing and procurement by scheduling process orders.
• Collaborate with product management, manufacturing, and procurement to plan for custom orders.
• Evaluates scheduling priorities needed to support fluctuating demands in sales for the product set they oversee; including collaboration cross functionally as required.
• Works with Buyer, Operations, Engineering and Management to provide solutions to problems in meeting the Production Plan in order to ensure that the Production Schedule is achieved.

Inventory & Resin Management :

• Collaborate with the procurement team to ensure timely availability of raw materials and components
• Manage resin allocation to process orders.

Capacity Planning :

• Assess manufacturing capacity and align production schedules accordingly. Identify bottlenecks, propose solutions, and work closely with production teams to maximize output and minimize downtime.
• Facilitate capacity discussions with manufacturing so that planning has best assumptions to build a capacity constrained plan.
• Coordinate closely with the OPUS production team to fulfill production plan as scheduled.

Continuous Improvement :

• Identify opportunities for process improvements, efficiency enhancements, and cost reduction. Implement lean manufacturing principles and tools to streamline production processes, reduce waste, and improve overall productivity.
• Lead crisp and concise meetings that are effective at defining the constraints, identifying root cause, identifying mitigation needed, and telling the story accurately.
• Understand root causes related to deltas; drive cross functional alignment and collaboration across the entire site for metric performance / operational excellence.
• Cross train on other product lines as needed & act as backup for other planners.

Performance Monitoring and Reporting :

Track and analyze key performance indicators (KPIs) related to production planning, such as schedule adherence, on-time delivery, and inventory accuracy.

Prepare regular reports and present findings to management, highlighting areas for improvement and proposing actionable solutions.

Maintain relevant performance metrics; create and drive appropriate action plans to manage performance.

Risk Management :

Identify potential risks and develop contingency plans to mitigate disruptions to the production process. Anticipate challenges, such as material shortages or equipment breakdowns, and take proactive measures to minimize their impact.

Compliance and Documentation :

Ensure compliance with relevant regulatory requirements, safety standards, and quality control procedures. Maintain accurate and up-to-date documentation of production plans, work instructions, and standard operating procedures.

Qualifications

• B.s. degree or equivalent experience; degree in supply chain management / operations a plus.
• 1-3 years of production planning and / or supplier management a plus.
• Six-Sigma, APICS, CSCP, CPIM or similar certification a plus.
• Understanding of the basic principles and operations of ERP systems and the integration of company functions provided by an ERP system SAP a plus.
• Understanding and evaluation of the contents and calculations on the MRP (supply vs. demand) display or report; including how safety stock influences calculations of projected on hand balances in MRP.
• Basic knowledge of capacity requirements planning (CRP); Detailed CRP knowledge (work centers, labor and machines, routings, setup times, run, standards and move times).
• Ability to translate incoming materials schedule into a rough-cut capacity plan, proactively identify gaps in that plan, and escalate appropriately.
• Working / intermediate skills related to data extraction, data analysis and use of Microsoft Excel, PowerPoint and Word.
• Excellent problem solving, critical thinking and collaboration skills.
• Excellent written and oral communication skills.
• Ability to work in a fast-paced, team environment under time constraints.
• Ability to effectively lead and facilitate meetings with cross functional teams and drive appropriate actions.

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