Director, Event Planner

Job Number : 3237675

3237675

Posting Date

Jun 7, 2023

Primary Location

Americas-United States of America-New York-New YorkEducation Level : Bachelor's Degree

AdministrationEmployment Type : Full TimeJob Level : Director

Description

Event planners are responsible for managing and implementing a wide range of client facing and internal conferences, both in-person and virtual across all Business Units.

Current position will focus on Wealth Management events.

• Event responsibilities include the full planning and execution of multiple in-person events and conferences :
• Includes venue sourcing, contracting, budget, site selection, online registration, all digital and print materials, transportation, accommodation, communications, activities, theming / decor, entertainment, gift selection, catering, audio visual, content supervision, speaker selection and event reconciliation.

Virtual event planning :

Includes contracting, budget, virtual platform selection, online registration, all digital materials, communications, content supervision and event reconciliation.

Understanding of zoom, Cvent or other approved Firm platforms.

• Sourcing, negotiating and managing all contracts and vendors (i.e. Venue Finding Agents, venues, transportation, speakers, entertainment, Destination Management Companies etc.)
• Financial management, including the following : Budget development and management, billing and post-meeting reconciliation, final financial reporting and cost analysis
• Invitation and Registration Strategy : partner with event hosts to develop invite and registration, generate invitee lists prepare registration content and manage status reporting to the BU as required.

Liaise with web-build team to direct all content development and registration flow.

• Responsibilities include heavy concentration of all of Cvent products, including core invite and registration platform, mobile app, onsite solutions (badge / schedule printing), reporting portals, surveys and Passkey.
• Working with Creative Services to map out a consistent design and print plan - specifically, creating and designing event / conference collateral, including save the date, invitation, speaker booklets, attendee lists, agenda and any other marketing material
• Organizing program production, including audiovisual, staging, webcasts
• Serving as main contact with internal and external clients to ensure that all are fully informed and given the highest level of service
• Preparing and communicating written logistical specifications of the event / conference to the meeting venue
• Regular travel for site inspections and on-site management of live events to ensure full coordination of logistics and on-site team
• Post event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs
• Keeping updated on venue developments / new venues, speakers etc.
• Ensuring compliance and risk guidelines are followed
• Supporting other team members on overall program logistics
• On-site support for larger conferences Travel (approximately 30-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams
• Ability to work on multiple events simultaneously, with different internal contacts for each event

Qualifications

• Employee incentive and recognition program experience a plus
• Bachelor's degree
• CVENT
• Motivated, self-starter, ability to work independently and project plan
• Leadership / influencing / negotiation and decision-making skills
• Consistent attention to detail and strong organizational skills
• Strategic thinker
• Strong team player
• Exhibit strong work ethic - set high standards of excellence
• Excellent oral and written communication skills
• Customer focus, approachable
• Flexible and willing to work long hours (evenings, weekends) and travel
• Ability to manage multiple projects simultaneously
• Proficiency with MS Office

Expected base pay rates for the role will be between 85000and 135000per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence.

Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools.

We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership / union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M / F / Disability / Vet).

Event Planner Intermediate (3-6 years) Job Title : Event Planner Advanced (>

6 years) Location : New York, NY 10017 Duration : 6 Months Job Description :

As Senior Events Management Associate, you will be responsible for managing internal meetings; acting as the single point of contact for the client, engaging event partners as needed and supervising staff to exceed client expectations.

The ideal candidate will have excellent problem solving and decision-making skills, work well under pressure and be highly organized.

This is an onsite five day a week front desk position.

Job Description

• Lead meeting planner at headquarter location, coordinating high profile meetings and events within designated center
• Manage front desk providing exclusive and memorable service to clientele attending meetings.
• Work with internal partners in catering, audio visual and facilities to meet the clients' expectations
• Provide overall direction, coordination and ongoing evaluation of operations, delegate various meeting and events to team according to skill level
• Assist with staff coverage and day to day projects
• Interact with various levels of senior management and LOB representatives to deliver outstanding service and a first-class experience
• Spot check planning details for all conference meetings, providing feedback and direction
• Ensure implementation of job aids, ensuring standards are followed to maintain high level of customer service
• Ensure maximum utilization of space to achieve yearly utilization goals
• Execute pre-conference and post conference meetings, when applicable
• Gather and analyze metrics monitoring business trends
• Manage mid-year and annual performance review of staff
• Determine training and development points for team
• Drive innovation and present ideas to enhance products / services

Qualifications

• Effectively manage guest experience and expectations through a high level of tact and diplomacy
• Highly organized with the ability to multi-task and apply judgment to priority
• Working knowledge of audio-visual systems
• Flexibility to deal with a fast-paced, diverse environment
• MS Office skills, knowledge of EMS booking system (a plus)
• Must be willing to work flexible shifts covering conference center hours and locations

Interested candidates please send resume in Word format Please reference job code 205532 when responding to this ad.

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Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use.

As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.

Sims is proud to be an equal opportunity employer. We value the diversity of all of our employees, and we are committed to creating a working environment that is built on a foundation of respect and inclusion where everyone can contribute, advance on merit, and realize their full potential.

The Mantenance Planner is responsible for ordering all parts and services for the maintenance organization to ensure a smooth and orderly operation.

Responsible for entering all work orders and requisition’s for maintenance and operations departments. Oversight of Preventive Maintenance Program to ensure machine hours are entered and keep schedule of PM’s needed.

Job Responsibilities

• Ordering all parts / services for Maintenance Depart and Operations to ensure a smooth and orderly operation and in compliance with company policy.
• Entering Requisitions and managing requisitions for timely delivery.
• Manage approval process of Purchase Orders and sending to purchasing, ensuring purchases are made via required vendors noting exceptions when they occur, serve as main contact for order status.
• Ensure PO’s are issued for all parts and services and the proper quotes are received before awarding PO’s.
• Maintain oversight of Preventive Maintenance Program entering all machine hours on a weekly basis. Entering work orders in the Maintenance Program for timely completions and tracking.
• Manage scheduling of PM’s as they become due with In-house mechanics and service companies.
• Administers Preventive Maintenance program from computer system, Follows Preventive Maintenance Work Order procedures

Job Qualifications

Excellent computer skills; knowledge of Microsoft Office products

Excellent oral and written communication skills

Ability to operate independently and manage planning activities

Ability to multi-task; highly organized and process oriented

3+ years warehouse experience

Ability to work in maintenance / production environment

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.

The employee must regularly lift and / or move up to 25 pounds, frequently lift and / or move up to 50 pounds and occasionally lift and / or move up to 100 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this Job, the employee is regularly exposed to wet and / or humid conditions; moving mechanical parts;
• outside weather conditions and vibration. The employee is frequently exposed to fumes or airborne particles. The employee is occasionally exposed to high, precarious places;

risk of electrical shock and risk of radiation. The noise level in the work environment is usually loud

With a promote-from-within philosophy and a variety of programs available to support continuous learning, Sims offers the opportunity for a rewarding career.

We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimizes waste and protects the environment.

A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world’s safest and most responsible recycling company.

Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment.

We also offer competitive pay and a range of attractive benefits.

Find Out More

The Retail Planner will be responsible for developing and implementing process improvements for the entire retail line, with the aim of achieving sales and profit targets.

The ideal candidate will have a well-rounded experience in retail planning, buying, merchandise allocation, and inventory management.

Responsibilities

• Develop and execute the merchandise financial plans by creating accurate and effective assortment plans and pre-season plans.
• Review and analyze the sales, margin, and inventory reports to make critical business decisions on pricing, replenishment, allocation, and inventory management.
• Collaborate with cross-functional teams to develop and manage the seasonal merchandise strategy, including merchandise selection, brand and SKU level forecasting, pricing, and product flow.
• Work in conjunction with the buying and allocation team to ensure timely delivery of merchandise to support sales.
• Manage and analyze the open to buy forecasting model to minimize excess inventory and maximize profits.
• Develop and communicate performance reports to the management team on merchandise classification, sales, inventory, and profit.
• Identify opportunities and develop action plans to improve sales, profitability, and inventory turnover.

Requirements

• Bachelor's degree in Retail Merchandising, Business, or related field.
• At least 3 years of experience in retail planning, buying, merchandise allocation, and inventory management.
• Knowledge of retail industry trends and retail math.
• Ability to analyze financial data, make decisions, and develop plans and strategies.
• Familiarity with merchandise financial planning systems, Excel, and other analytical tools.
• Detail-oriented, with excellent problem-solving skills.

Benefits

• Competitive compensation packages
• Medical, Dental, Vision, FSA
• Retirement Savings Plan Match
• Annual Salary $100,000 - $120,000

Family Link Program

Vibrant Emotional Health is a nonprofit organization with local roots and a national reach that for over 50 years has been leading the way in mental health with a three-part mission of service, advocacy, and education.

Every year the agency reaches over one million people nationally with mental and behavioral health challenges through high-quality innovative programs.

We provide state-of-the-art crisis services through public partnerships with the city, state, and federal government and with corporate entities like Facebook and the NFL.

Title : Case Planner, Family Connections Program

Reports to : Supervisor, Family Link Program

Salary : 50,000.00K

Please apply directly on our website at www.vibrant.org

Job Description : Innovative preventive services program provides home-based therapeutic case management and advocacy services to keep children in at-risk families safe and keep families together.

The program entails therapeutic services from a Family Connections Evidence-Based Framework; including ongoing assessment of children’s safety and families’ needs, formulation of service plans and treatment strategies, participation in Family Team Conferences, and documentation of progress and outcomes.

Job Duties and Responsibilities :

• Case Planner will comply with NYC Children’s Services Standards and Indicators for Purchased Preventive Services and duties outlined in Program Manual.
• Case Planner will provide clinical services, which are provided primarily at families’ homes (can be in the office at times), on a weekly or bi-weekly basis, from a strengths-based, family-focus perspective, utilizing the Family Connections Evidence-Based Framework
• Case Planner will work with up to 12 enrolled (or pending enrollment) families and provide coverage during extensive co-worker absences or vacations and higher caseload as needed in times of crisis / staff shortages.
• Case Planner will work with Family Advocate to ensure positive communication and cooperative work.
• Case Planner will provide community outreach.
• Case Planner will work with families to assess needs and complete documentation such as psychosocial summaries, SMART Goals, service plans, and other assessments as needed to support families in change-focused interventions.
• Case Planner will attend and participate in Family Team Conferences.
• Case Planner attends weekly supervisory sessions, weekly group supervisions, and other required programmatic and agency meetings
• Case Planner will escort children and families to appointments when necessary.
• Case Planner undertakes activities, i.e., advocacy and referral to services needed, including but not limited to drug and alcohol rehabilitation, mental health services, health services, education, daycare, housing, vocational guidance, employment, and financial entitlements.
• Case Planner is to obtain medical, immunization, and educational records for all children on caseload on a yearly basis, and more frequently when required.
• Case Planner must work flexible hours when required.
• Case Planner must complete required documentation in a timely manner utilizing the computer, such as progress notes in Connections and contacts in PROMIS.
• Case Planner must conduct home and field visits per the standards of the program.
• Case Planner must attend a minimum of 42 hours of required and job-related in-service training sessions annually.
• Case Planner is to maintain documentation in an orderly and complete manner.
• Case Planner is to produce paperwork and reports as required for city, state, and agency accountability in a timely and specified manner.
• Case Planner will serve as a liaison with community resources.
• Case Planner is to perform intake and case management functions, including crisis response services, as required.

Qualifications :

• Bachelor's Degree in Social Work or related field required,
• Master’s Degree in Social Work or Mental Health Counseling preferred.
• LMSW or LMHC preferred. Bilingual and bicultural candidates are encouraged to apply.

All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability, or marital status.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

Vibrant will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. If you need assistance or accommodation during the application process because of a disability, it is available upon request.

We are pleased to provide such assistance, and no applicant will be penalized as a result of such a request.