Convene is an Equal Employment Opportunity Employer & we believe that diverse teams are the best teams. We live our values of GRIT (Genuine, Relentless, Integrity & Teamwork) & strive to create an inclusive & equitable workplace where everyone can be their true selves, where we all show up for each other.

In line with our goal to be 1% better every day, we are committed to listening, learning, growing & improving. We welcome applicants from all backgrounds, experiences, abilities & perspectives to join us on this journey.

Were seeking an Event Production Manager to join our Event Operations team. The role will report directly to the Area Event Production Manager.

What Youll Do :

The Event Production Manager will act as the primary point of contact for the client during the planning process while also liaising with our on-site event, technology, & control room teams to ensure a seamless meeting event experience from start to finish.

The Event Production Manager will ensure that the clients vision for their event is executed, & that the client is fully supported from kick-off to post-event.

The Event Productions Manager acts as project manager & ensures completion of on-site responsibilities by the Event Operations Team.

The Event Production Manager supports our hybrid, virtual, & physical meetings products. The Event Production Manager lives Convenes values & exhibits our hospitality standards at all times.

As the Event Production Manager, you will :

• Plan & oversee all aspects of meetings programs across our physical, hybrid & virtual products.
• Effectively communicate both verbally & written, with all level of associates, clients, & all Convene departments in an attentive, friendly, courteous, & service-oriented manner.
• Effectively listen to, understand, & clarify concerns raised by associates & clients.
• Serve as a pre-sales support function for our Sales team to advise on applicable deadlines & requirements to ensure a successful event.

Work closely with Sales Department to prepare room diagrams & photos, & facility insights; assist relationship managers in getting clients through the contract phase

• Schedule & host kick-off call with client.
• Develop event timelines, communicate & enforce all pre-production deadlines to clients.
• Serve as the primary point of contact for the client leading up to day-of event. Facilitate conversations to understand their needs for all aspects of their program including but not limited to culinary, service, & AV.
• Prepare & distribute all room diagrams
• Work closely with culinary & service team to finalize menus & timing
• Partner closely with our AV teams to ensure the clients AV needs are understood, communicated to AV Operations, & executed properly.
• Recommend and / or coordinate with third party vendors for event enhancements & experiences (florists, musicians, branding, linens, etc) as required.
• Host client Run of Show Review with AV Production team for Hybrid Events.
• Create & maintain detailed event documentation for each booking
• Track project timelines & status updates in Clickup.
• Responsible for the creation of PEOs (Program Execution Orders), program diagrams, & invoices for post-contract add-ons.
• Support our Event Site Production team with the collection of the livestream event platform details, including, but not limited to, agenda, speaker details, sponsor details, & other collateral.
• Conduct pre-event & post-event debriefs for our internal stakeholders.
• Follow up with client with any post-event deliverables
• Conduct weekly regular PEO meetings with on-site operations teams.
• Provide status updates to internal & external stakeholders on pre-production milestones to ensure successful delivery on the day of the event.
• Supervise proper calculation of all program checks & ensure client approval & signatures
• Ensure collection of all program balances

What We Look For :

• 3+ years in a customer facing role
• Prior experience in event planning & project management
• Comfort using web based collaboration tools including, but not limited to Slack, Salesforce, SmartSheets, Google Suite
• Familiarity with SaaS, event platform / video / web conferencing a plus
• Strong business acumen & staying cool under pressure
• Natural problem solver, obsessed with finding appropriate solutions to meet customer needs
• Able to multitask, & obsessed with customer satisfaction

Compensation : Base Salary :

Base Salary :

Salary Min : $70,000 Salary Max : $75,000

This role is also eligible for Convene's annual incentive performance bonus plan.

This information reflects the anticipated base salary range for this position based on current national data. Minimums & maximums may vary based on location.

Individual pay is based on skills, experience & other relevant factors.

Who We Are :

is the leading provider of premium meeting & workday experiences with a global network of venues & flexible office locations.

Combining design, technology, & hospitality to elevate todays modern work experience, Convene creates the spaces & experiences that help teams succeed.

With Studio, an all-in-one solution for digitally-enabled events, & 23 locations across the U.S. & London including meeting spaces & flexible workplaces, Convene creates your best day at work, wherever it happens.

The company has been named one of Americas 100 Most Promising Companies by Forbes & a Best Workplace by both & Fortune Magazine.

Were Here For You :

At Convene, youll receive :

• Excellent health coverage for you & your family starting day one
• Medical & insurance navigation support through Eden Health
• Flexible vacation time plus time off for your birthday
• A Holiday closure each year to allow all employees to unplug & recharge
• 401K plan with company matching
• Professional development support
• Access to healthy meals & snacks at work (when in the office)
• A chance to be part of a dynamic, growing team
• The opportunity to have a significant impact on your team & the business in the work that you do
• A culture of GRIT (Genuine, Relentless, Integrity & Teamwork)

Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients.

We produce one-of-a-kind catered events and unparalleled dining experiences in various cultural, corporate, entertainment, and private venues throughout New York City and beyond.

Who you are : the Event Sales Manager is responsible for selling and producing full-service catered events in accordance with USHG Enlightened Hospitality standards at Brooklyn Botanic Garden .

In addition to managing client relationships, this position leads communication on the internal execution of events .

What you’ll do :

• Drive top-line revenue with proactive outreach through in-person meetings, calls, and emails
• Create repeat business by cultivating solid relationships throughout and beyond the event-planning process
• Develop strong relationships with venue stakeholders
• Respond to event inquiries with USE business goals in mind
• Ensure all internal departments are clear on client expectations for the continuity and accuracy of all services, with the goal of creating raves
• Oversee onsite setup and execution as needed with professionalism and behavior reflective of Enlightened Hospitality
• Provide Service, Staffing, and Captains with pre-event details and onsite direction, as needed, to ensure seamless execution of agreed-upon objectives with the goal of meeting and exceeding client expectations
• Create floorplans, timelines, event rental orders, and any other supporting documentation needed for the client
• Cultivate an active understanding of annual events, competitions, new venues, and event trends in the New York Metro area
• Maintain awareness of progress toward sales budget goals

What we need from you :

• 3+ years of the previous event or catering experience
• Strong computer skills / Microsoft Office
• Ability to work independently as well as collaboratively
• Excellent verbal and non-verbal communication skills
• Attention to detail

What you’ll get from us :

Annual Salary of $75,000 - $85,000, plus commission*

• Comprehensive Medical, Dental, and Vision insurance
• Paid Time Off to support you with an active life outside of work
• Paid Parental Leave
• Life Insurance
• Flexible Spending Options (health care, dependent care, transit & parking)
• Employee Assistance Program to support overall mental wellbeing
• Exclusive access to primary care, mental health, and other healthcare services through Radish Health
• Annual dining credit and 51% dining discount throughout the USHG family of restaurants
• Matched 401(k) to help you invest in your future
• Access to the USHG HUGS Employee Relief Fund
• The above represents the expected salary range for this position. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.

Manager, Event Management

Full-time

Company Description

Part of Dentsu International, Dentsu Creative is a Global Creative Network that transforms brands and businesses through the power of Modern Creativity.

9,000 experts across the globe work seamlessly together to deliver ideas that Create Culture, Shape Society and Invent the Future.

Dentsu Creative was launched in June 2022 to address a client need for simplicity and is Dentsu International’s sole creative network.

Job Description

• Manage 5-10 markets simultaneously throughout duration of the program
• Work closely with Production Team to ensure all Production elements are met
• Ensure assets are delivered to Managers in each market and track assets and uniform needs on a weekly basis
• Coordinate with decommissioned Teams and confirm that all assets are collected and shipped back to warehouse and decommission tasks are completed
• Recruit, Interview and Hire all Field Managers in their respective region
• Handle all onboarding processes : booking confirmation, new hire paperwork, work with Payroll Team to review and approve new hire paperwork and provide program updates
• Onboard and Train new Managers on the BA Recruitment processes prior to the In-Person Training
• Oversee Recruitment and Hiring of new Brand Ambassadors
• Handle all new hire paperwork processes and work with Payroll Team to review and approve new hire paperwork
• Work with Training Lead to ensure Field Managers and Brand Ambassadors are properly trained
• Provide updates to Managers for In-Person Training
• Book air travel for Managers and ensure all staff take a covid test prior to training
• Work with Field Managers to ensure all Brand Ambassadors attend Virtual Training and review Training Deck + complete Quiz prior to first shift
• Work with Regional Lead to document and resolve any HR issues that arises from Brand Ambassador to Field Manager
• Maintain Master Staffing Folder
• Manage and update both the Recruitment and Schedule Tracker daily
• Manage Timesheet processes
• Confirm that Managers are inputting correct hours worked every week
• On a bi-weekly basis, review and approve all timesheets submission in Dayforce (the time-keeping tool for MKTG staff) for Field Managers, Assistant Field Managers and Brand Ambassadors in every market in your region
• Work with Regional Lead to ensure all timesheets are submitted properly
• Field any Payroll related questions and discrepancies and escalate to the Payroll Coordinator
• Responsible for inputting weekly schedules and newly added staff into the InHome Events App
• Weekly compliance to confirm all Managers have successfully completed all reports
• Utilize the admin panel to run weekly compliance reports
• Work with Tech Support to troubleshoot issues within the app and provide improvements to the platform
• Weekly communication with Field Managers to ensure all markets are aligned with schedules, staff communication, teams are sufficiently staffed and trained, and receive all program updates
• Weekly compliance to confirm all Managers have successfully completed all reports, input staff hours, Team coaching, and handling questions & concerns in the field
• Collect, review and submit weekly Manager reports in your respective region
• Provide in-field support during new market launches
• Some traveling required for the position

Qualifications

• Proficiency in Microsoft Office Programs (Excel, Word, Outlook) and the ability to learn new platforms
• Highly organized and ablemulti-task
• Experience in interviewing and hiring employees
• Exceptional problem-solving skill
• Professionalism and client-facing at all times

Additional Information

The anticipated base salary range for this position is $51,000 - 83,375. Salary is based on a range of factors including relevant experience, knowledge, skills, other job-related qualifications, and geography.

Additionally, this position is eligible for discretionary incentive compensation. Our incentive compensation plan is subject to change.

A range of medical, dental, vision, 401(k) matching, paid time off, and / or other benefits also are available. For more information about dentsu benefits, please visit

Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and / or certain state or local laws.

A reasonable accommodation is a change in the way things are normally done to ensure an equal employment opportunity without imposing an undue hardship on the Company.

Please contact if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company to which you are applying. #LI-MF1

About dentsu

Dentsu is the network designed for what’s next, helping clients predict and plan for disruptive future opportunities in the sustainable economy.

Taking a people-centered approach to business transformation, dentsu combines Japanese innovation with a diverse, global perspective to drive client growth and to shape society .

We are champions for meaningful progress and we strive to be a force for good for our people, for our clients, for the industry and for our society.

We keep our people at the center, creating space for growth, understanding and learning so they can thrive. We embed diversity, in our mindset, in our solutions and in our teams to empower an inclusive, equitable and culturally fluent environment.

Building this culture within our teams makes us better collaborators with each other and with our clients, driving better outcomes for all.

Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and / or certain state or local laws.

A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company.

Please contact your recruiter if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company to which you are applying.

About dentsu

Dentsu is the network designed for what’s next, helping clients predict and plan for disruptive future opportunities in the sustainable economy.

Taking a people-centered approach to business transformation, dentsu combines Japanese innovation with a diverse, global perspective to drive client growth and to shape society .

We are champions for meaningful progress and we strive to be a force for good for our people, for our clients, for the industry and for our society.

We keep our people at the center, creating space for growth, understanding and learning so they can thrive. We embed diversity, in our mindset, in our solutions and in our teams to empower an inclusive, equitable and culturally fluent environment.

Building this culture within our teams makes us better collaborators with each other and with our clients, driving better outcomes for all.

Dentsu (the "Company") is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee of the Company, on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, veteran or military status, genetic information, or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and / or certain state or local laws.

A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company.

Please contact your recruiter if you need assistance completing any forms or to otherwise participate in the application process or to request or discuss an accommodation in connection with a job at the Company to which you are applying.

AMAN

At Aman, we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives.

To achieve our ambitions, we capitalize on our unique combination of world-class and diverse talent, unmatched design, and access to locations, cultures and experiences few are privy to.

We live by the Aman way of life’ a mindset shared by our guests and employees which creates a lifelong sense of belonging driven by our values of :

Invest in individuality fostering an environment where each person can push boundaries, take risks and challenge norms.

Nurture pathfinder spirit exploring experiences, opportunities and locations which transform into new exciting ventures.

Act like owners taking the charge, leading by example and an immense sense of pride in their work.

Celebrate communities ensuring that every member of our community is looked after and nurtured in a compassionate, respectful and collaborative manner.

LOCATION

Thia position is located in Aman New York in New York City, USA.

POSITION OVERVIEW

As the Event Manager with F&B 575 LLC at Aman New York, you will plan, manage and operationally support the coordination of all event details and logistics.

The Event Manager will assist the client in all aspects of building the BEO, facility arrangements, and equipment, communication of client needs to the internal team, and directly support the goals of the Sales & Events Department.

The Event Manager will work with other departmental colleagues to ensure that company requirements are upheld while ensuring the company meets and exceeds guests’ expectations.

RESPONSIBILITIES

• Act as the main point of contact for event clients immediately following the booking, throughout the planning process, and during the event.
• Manage client relationships and respond 12 hours efficiently to client questions via email, Tripleseat discussions, in person, by phone, conference calls
• Proactively engage and communicate with clients to ensure a positive experience
• Ensure all event information is up to date and fully detailed in Tripleseat before deadlines
• Maintain the calendar of events through Outlook and Tripleseat while attending all necessary event meetings and calls
• Collaborate with other departments to accommodate special requests for high-profile guests, clients, and partners
• Detail BEOs and create floorplans based on Outlets
• Manage and ensure that the BEO board is up to date
• Lead BEO meetings
• Create and distribute up-to-date event floorplans, BEOs, day of supervisor event packets, and rental orders correctly
• Assist in the setup, breakdown, and execution of events
• Ensure all event rentals are scheduled conveniently for the operations of the property
• Professionally and efficiently communicate with sales, culinary, hotel, and executive leadership as needed
• Interface with the culinary department to ensure proper delivery and coordination of food service
• Liaise with external vendors leading up to and throughout the event, including deliveries & pick up
• Responsible for collecting and organizing all final event payments as per the signed agreement
• Be the point of contact for the accounting team to ensure reports are up-to-date and accurate; correcting any discrepancies or late payments
• Process event close-out checks on the night of or following morning of each event

QUALIFICATIONS

• Must be capable of working in a team-oriented environment to achieve the property’s common goal of guests satisfaction
• Positive, engaging, and energetic personality
• Must be personable and comfortable with guests and be able to anticipate their needs.
• Must be organized, manage time efficiently
• Very high attention to detail
• Sensitive to cultural nuances
• Excellent communication skills, both written and verbal in English
• Able to handle a multitude of tasks in a fast paced environment
• Ability to maintain a clean and professional appearance as per company policies
• Multi-lingual is a plus
• Must be able to take constructive feedback and work well in a team dynamic
• Must have full schedule availability and flexibility based on the need of the business and as directed from the Director of Sales & Events
• 2 years’ experience in a luxury hotel environment or similar setting in restaurants or food and beverage
• Must have Tripleseat & Micros experience

EEO M / F / M / V / D

G / O Media has combined 11 of the most important and established digitally native media brands ever to create an entirely new media company.

Since G / O Media was formed in 2019, every facet of the company has been completely rebuilt for the future from user experience to editorial leadership to partner solutions to create a premium product that drives unmatched engagement and value.

G / O Media's best-in-class digital portfolio includes Gizmodo, The A.V. Club, The Root, Deadspin, Jalopnik, Kotaku, Jezebel, The Onion, Quartz, The Takeout and The Inventory.

About the Role : We are currently looking for a detailed-oriented, cost-conscience Event Manager with the creativity, enthusiasm and experience to help bring the G / O Media brands to life through engaging and entertaining live experiences.

This person will report to the VP, Marketing and interact with leaders of sales and editorial teams. This is an exempt, full-time position located in our New York City office.

Essential Duties & Responsibilities : Execute events from beginning to end Research event venues Negotiate contracts for event venues Interface with business and editorial teams Develop and oversee event budgets Create detailed project calendar Maintain weekly event development status reports Qualifications : The ideal candidate will have 3+ years of experience managing events for a media company or other sales focused organization Strong organizational skills and attention to detail A problem solver, with the ability to prioritize and time manage effectively A persuasive and confident presenter Strong communication skills (written & spoken) A fan of and identifies with G / O Media’s brands G / O Media is deeply committed to fostering a transparently inclusive workplace environment, and people of color, women, people with disabilities, veterans, and LGBTQIA+ candidates are strongly encouraged to apply.

Our company-wide mission is to reach very diverse audiences, and so, we are deeply committed to having teams and leaders that reflect this mission.

This role is based in our New York City office. Vaccination policy : The company is committed to public health and to the safety and wellbeing of our colleagues, visitors, and volunteers.

As such, we have adopted a policy requiring all employees be vaccinated against COVID-19 or to meet the legal guidelines for an exemption.

Equal Employment Opportunity Policy : G / O Media provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Warning : We have recently become aware that individuals not associated with G / O Media have fraudulently used our name and fictitious employee names to solicit applications for fake and real jobs, to conduct fake job interviews and to make fake job offers.

Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of G / O Media with an email address @ g-omedia.

com . We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.

G / O Media takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity. Powered by JazzHR