Title : Administrative Assistant

Location : Chicago , IL 60632 Hire Type : 3+ month contract Job Duties :

• Pull individual EE files and prep them for scanning; Removing staples, carefully reviewing documents and separating them into appropriate folder stacks, discarding documents that are not needed (under the guidance of the project manager)
• Create electronic folders for each EE with correct name and sub categories
• Shred excess files or coordinate mass shredding service and pick up with outside vendor

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identify, national origin, disability, protected veteran status, or genetic information.

An executive administrative assistant in Payments Client Service & Implementation performs diverse administrative functions requiring extreme confidentiality, initiative, sound decision-making, attention to detail, high energy, and flexibility in line with a high-paced deadline driven team.

Excellent organizational skills and the ability to effectively handle multiple priorities is important for this role. You will need to adapt to procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals.

This role regularly interacts with senior management. You will need to exercise independent judgment, escalating serious or unique problems.

This role supports a global group head. Job Responsibilities :

• Maintain complex and detailed calendar and meeting coordination for a senior leader and large team
• Act as a gatekeeper to determine the level of priority while using caution in dispensing information
• Manage the coordination and all logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events including catering and transportation
• Process expenses. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Lead and coordinate ad projects independently Required Qualifications, Capabilities, and Skills :
• At least five years of administrative experience ideally supporting at the Managing Director level (or equivalent) or above
• Advanced ability to organize and prioritize competing priorities
• Tact and superior judgment in confidential situations with proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office and Outlook Calendar
• Experience processing complex travel and expense JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.

P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic.

JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce.

Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements.

Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing.

Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location.

For those in eligible roles, discretionary incentive compensation which may be awarded in recognition of individual achievements and contributions.

We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more.

Additional details about total compensation and benefits will be provided during the hiring process. Equal Opportunity Employer / Disability / Veterans

Department : Temp Center

Salary / Grade : TMP / 01

Position : Temporary Part-time Administrative Assistant

Hours : This is a part-time position ( 8 hours per week / Varies, some Fridays, every Saturday, and some Sundays. Can provide exact times and dates)

Pay : $18.00 per hour

Campus : Chicago

Approximate start date : 6 / 19 / 2023

Approximate end date : 9 / 8 / 2023

Northwestern University is seeking a temporary Part-time Administrative Assistant for the Chicago campus.

Temporary Job Description :

The Evening & Weekend Program Assistant role is a highly visible, critical role that serves as the front line for a very busy MBA Program Office.

This position provides high-level administrative support and world-class client relations to faculty, students, staff and visitors and is a key member of the Student Experience Team.

The Administrative Assistant will be highly engaged with current students and faculty through phone inquiries and in person interactions at the front desk.

This person will provide a variety of specialized administrative support, coordination and project management of a variety of administrative process and logistics associated with special events, expenses, calendar management and travel arrangements.

This team member must have a great attitude, demonstrate initiative, possess a strong work ethic, is solution oriented, collaborative, and coachable, excel in a fast paced team environment.

and strive to provide a first class experience to prospective and current students, faculty, and administration. This position requires a high degree of professionalism, customer service, excellent written and verbal skills as well as the ability to manage multiple priorities

Exact dates and times needed : other than Saturdays from 1 : 30 pm - 5pm.

• Friday, June 16 : 6-9pm
• Sat, June 17 : 9 4 : 30
• Sun, June 18 : 9 4 : 30
• Friday, June 23 : 5 8 : 30
• Friday, July 7 : 5 8 : 30
• Sun, July 23 : 9 - 4 : 30
• Sun, July 30 : 9 4 : 30
• Friday, Aug 4 : 5 8 : 30
• Sun. Aug 6 : 8 : 30 5
• Sun, Aug 13 : 8 : 30 5
• Sun, Aug 20 : 8 : 30 5

Qualifications Required :

• A bachelor's degree or the equivalent combination of education, training and experience;
• Strong writing skills;
• High level of organizational skills and attention to detail;
• Diligent and can work independently;
• Experience working with confidential information;
• Professionalism;

Flexibility, adaptability in a fast paced environment.

Software Required :

MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.

More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.

We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities.

Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.

Administrative Assistant (

Job Number : ADM0100VT )

ADM0100VT )

Primary Location

US-IL-CHICAGO

Description

Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.

Collect, compile and analyze data and information.

Compose straightforward written descriptions and summaries of results.

• Perform assigned administrative activities in support of General Manager and team objectives.
• Schedule meetings and make travel arrangements as requested.
• Exercise discretion and independent judgment in analyzing information requests and determining trends.
• Organize, maintain and distribute files, reports and mail.
• Write / edit / format organizational announcements, presentations, and reports as directed (PowerPoint, Excel, Word, etc.

with high-level attention to detail.

• Establish and maintain centralized locations for shared files. Maintain and update division employee records, etc.
• Ensure food / beverages and other logistics for meetings and team building have been arranged.
• Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical / dental / vision / life insurance;

401(k) with company match. And much more!

Qualifications

COVID-19 Vaccination

Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date.

Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law.

Education

High school diploma or equivalent.

Additional

• At least two years of previous experience in similar role or customer service.
• Intermediate level skill in Microsoft Access (for example : designing and creating simple queries, modifying data types, adding dates, working with required fields and / or creating labels).
• Intermediate level skill in Microsoft Excel (for example : using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and / or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example : applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and / or formatting font).
• Intermediate level skill in Microsoft Word (for example : inserting headers, page breaks, page numbers and tables and / or adjusting table columns).
• Intermediate skill level in Project, and Adobe Writer.

Type 40+ wpm.

LI-HYBRID

We are searching for a self-motivated individual to fill the position of Receptionist on our fast-paced, growing team. This full-time / part-time position will assist the office staff in various office duties that are critical to the operation of the company.

This individual will need to be an organized and efficient person who is a team player.

Responsibilities :

• Answer incoming phone calls, screen and transfer to the appropriate staff
• Greet incoming visitors, vendors and contractors
• Sort and send company mail
• Maintain an orderly filing system
• Order office supplies
• Assist in special projects as necessary

Qualifications :

• 3+ years of experience in an office environment
• Strong computer and phone skills
• Good communication skills
• Proficient in Microsoft Outlook, Word and Excel
• Ability to multi-task
• Strong organizational skills