Administrative Assistant/Registrar

Full-time

Description

SUMMARY

The administrative assistant enhances administrative effectiveness by providing clerical support to the principal and / or other school administrators or department-director level roles.

The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support.

Job duties vary by departmental assignment.

The Diocese of Orlando four core values lay the foundation for the work performed by employees :

  • Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
  • Respect : Affirming each person’s God-given dignity and uniqueness.
  • Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
  • Commitment : Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.

They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

  • Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed.
  • Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings;
  • makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls;

assists staff, visitors and others.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing the school in a positive light.
  • Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community.
  • Develops and maintains effective records and information management systems, including a current and accurate filing system.
  • Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies.
  • Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload;

may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed.

  • Responsible for organizing and utilizing volunteer services.
  • Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment and ensuring confidentiality is maintained in all areas of responsibility.
  • Professionally communicates and interacts with staff members, management team, volunteers and diocesan officials.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting information and data.
  • Prepares PowerPoint computer presentations for outlines or notes.
  • Attends required meetings and gatherings.
  • Contributes to team effort by accomplishing related results as needed.
  • Continually monitors timeliness to achieve timely completion of all jobs.
  • Organizes and maintains re-registration & registration process, through Rediker student data systems.
  • Prints reports cards, student achievement certificates,
  • Prepares and produces the weekly bulletin and monthly newsletters. Gathers and edits the content and lay-out of the bulletin and completes the bulletin in time for final printing.
  • Coordinates, receives and student records contributions.
  • Performs all other duties as assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.

Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and / or EXPERIENCE

High school diploma or equivalent supplemented by ten (10) or more years of previous progressively responsible experience in an office environment.

Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

OTHER SKILLS and ABILITIES

  • A high level of organizational and interpersonal skill is required.
  • Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
  • Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language.

Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community.

Confidentiality is essential.

Bilingual-English and Haitian Creole

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed.

Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (10 pounds).

Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time.

Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.

Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.

Requirements are representative of the minimum level of knowledge, skills, and ability.

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Administrative Assistant/Registrar

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Description

SUMMARY

The administrative assistant enhances administrative effectiveness by providing clerical support to the principal and / or other school administrators or department-director level roles.

The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains filing systems, as well as provide general office support.

Job duties vary by departmental assignment.

The Diocese of Orlando four core values lay the foundation for the work performed by employees :

  • Authenticity : Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
  • Respect : Affirming each person’s God-given dignity and uniqueness.
  • Courage : Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
  • Commitment : Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.

They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

  • Performs secretarial duties for assigned department leader with minimal direction; may provide support for other departments as needed.
  • Schedules and arranges meetings and appointments; drafts and types business correspondence; organizes department meetings;
  • makes travel arrangements; takes dictation and transcribes letters, minutes, and statements; answers and screens telephone calls;

assists staff, visitors and others.

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing the school in a positive light.
  • Coordinates and schedules meetings, meeting rooms, and required equipment for internal meetings and those with other departments, vendors, or the business community.
  • Develops and maintains effective records and information management systems, including a current and accurate filing system.
  • Completes requests by answering or referring inquiries via the telephone; greets visitors; refers calls to appropriate person, entity, or outside agencies.
  • Coordinates the activities of other clerical staff in the department for telephone coverage, vacation coverage, daily break and lunch coverage, and distribution of clerical workload;

may conduct meetings with other departmental clerical staff to enhance communication and discuss and clarify administrative and secretarial issues, as needed.

  • Responsible for organizing and utilizing volunteer services.
  • Ensures that the department leader and appropriate personnel are apprised of developments and situations, exercising good judgment and ensuring confidentiality is maintained in all areas of responsibility.
  • Professionally communicates and interacts with staff members, management team, volunteers and diocesan officials.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting information and data.
  • Prepares PowerPoint computer presentations for outlines or notes.
  • Attends required meetings and gatherings.
  • Contributes to team effort by accomplishing related results as needed.
  • Continually monitors timeliness to achieve timely completion of all jobs.
  • Organizes and maintains re-registration & registration process, through Rediker student data systems.
  • Prints reports cards, student achievement certificates,
  • Prepares and produces the weekly bulletin and monthly newsletters. Gathers and edits the content and lay-out of the bulletin and completes the bulletin in time for final printing.
  • Coordinates, receives and student records contributions.
  • Performs all other duties as assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.

Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and / or EXPERIENCE

High school diploma or equivalent supplemented by ten (10) or more years of previous progressively responsible experience in an office environment.

Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

OTHER SKILLS and ABILITIES

  • A high level of organizational and interpersonal skill is required.
  • Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
  • Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language.

Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community.

Confidentiality is essential.

Bilingual-English and Haitian Creole

WORKING CONDITIONS

The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed.

Must be willing to work in conditions of stress and function well under pressure.

PHYSICAL REQUIREMENTS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (10 pounds).

Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time.

Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.

Must be able to communicate verbally and in written form.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.

All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.

Requirements are representative of the minimum level of knowledge, skills, and ability.

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exhibit strong organizational skills; be highly productive; able to juggle multiple tasks; and be a team player.

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Health & Wellness benefits

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Relocation Opportunities

Auto / Home insurance discounts, pet assistance discount plans, discounted movie passes & more!

For further information on Triumvirate & the exciting work that we are doing in the industry, please visit our LinkedIn page - and follow us on Instagram @triumvirateenvironmental

The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals with Disabilities and Protected Veterans encouraged to apply. Triumvirate is an Equal Opportunity Employer (EOE).

To view our California Privacy Notice and Policy, click .

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University Behavioral Center, a subsidiary of Universal Health Services, Inc. (UHS), is committed to providing intensive mental health services to children, adolescents and adults as well as detox and substance abuse programs for adults.

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The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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EEOC Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal state or local laws.

Notice :

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries.

We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.

from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc.

If you feel suspicious of a job posting or job-related email, let us know by contacting us at : https : / / uhs.alertline.com or 1-800-852-3449.

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Performs clerical, administrative and payroll functions for the distribution center.

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  • Prepares weekly and monthly reports for the distribution center.
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acts as liaison between distribution center employees and corporate payroll office.

  • Maintains confidential facility and personnel information.
  • May maintain badge-making system.
  • Maintains petty cash account.
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KNOWLEDGE and SKILLS :

  • Basic math and reading skills.
  • Strong communication and organizational skills, including the ability to coordinate several tasks at once.
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  • Time-sensitive, fast-paced, and stressful environment.
  • Exposed to various temperatures.
  • Sitting for long periods of time in an office setting.
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Full-time
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